Sol_12444823Q0003.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

USDA-FS CSA EAST 9

125680 CODE 16. ADMINISTERED BYCODE

X

X

X

561612

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR4448

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/14/2022 1100 ET

11/10/2022

812-583-7530GAYLE GEIGER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12444823Q0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 76 1082898OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

MADISON WI 53705-2389

ONE GIFFORD PINCHOT DRIVE

FOREST PRODUCTS LAB

USDA FOREST SERVICE

USDA FOREST SERVICE

15. DELIVER TO

ATLANTA GA 30309-2449

STE 876S

1720 PEACHTREE ST NW

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA EAST 9

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Offers shall be submitted to:

gayle.geiger@usda.gov no later than 12/14/2022 @

1100 ET.

VIRTUAL PRE-SITE VISIT WITH CONTRACTING OFFICER

Date: 11/29/2022 Time: 10:00 AM Eastern Time

SITE VISIT/PRE-BID CONFERENCE WITH CONTRACTING

OFFICER REPRESENTATIVE (COR) 12/06/2022 Time:

10:00 a.m. at Location Forest Products Lab

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

GAYLE A. GEIGER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contact Gayle Geiger at gayle.geiger@usda.gov for more information or with questions concerning this Request for Quote prior to 09 Dec 2022.

All offerors must be registered in www.sam.gov in order to receive award. Obtaining a UEI number and registering in SAM are free.

The exact service dates shall be coordinated with the National Forest Service staff.

Delivery: 01/01/2023

Period of Performance: 01/01/2023 to 12/31/2027

VIRTUAL PRE-SITE VISIT WITH CONTRACTING SPECIALIST

It is highly encouraged to attend

Date: 11/29/2022

Time: 10:00 AM Eastern Time

Location: Virtually, Teams Meeting

Request meeting invite from Contracting

Specialist at gayle.geiger@usda.gov.

SITE VISIT/PRE-BID CONFERENCE WITH CONTRACTING

OFFICER REPRESENTATIVE (COR)

It is highly encouraged to attend

Date: Tuesday 12/6/2022

Time: 10:00 a.m.

Location Forest Products Lab

RSVP to Contracting Officer at

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

76 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 76

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12444823Q0003 gayle.geiger@usda.gov.

LOCATION:

Research Facilities Engineering

Forest Products Laboratory

One Gifford Pinchot Drive

Madison, WI 53726

DESCRIPTION OF SERVICES:

This contract is to obtain unarmed guard services in and around 8 buildings on at 22-acre site at

U.S. Forest Service, Forest Products Laboratory, Madison Wisconsin during non-business hours.

The Contractor shall provide all personnel, equipment, transportation and supplies, except as identified herein as Government-furnished, to provide unarmed security guard services specified by this performance work statement (PWS) and any attachments.

0001 BASE YEAR 12 MO

Unarmed Security Services for Forest Products

Laboratory (FPL)

Period of Performance: 01/01/2023 to 12/31/2023

1001 OPTION YEAR 1 12 MO

Unarmed Security Services for Forest Products

Laboratory (FPL)

(Option Line Item)

Period of Performance: 01/01/2024 to 12/31/2024

2001 OPTION YEAR 2 12 MO

Unarmed Security Services for Forest Products

Laboratory (FPL)

(Option Line Item)

Period of Performance: 01/01/2025 to 12/31/2025

3001 OPTION YEAR 3 12 MO

Unarmed Security Services for Forest Products

Laboratory (FPL)

(Option Line Item)

Period of Performance: 01/01/2026 to 12/31/2026

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 76

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12444823Q0003

4001 OPTION YEAR 4 12 MO

Unarmed Security Services for Forest Products

Laboratory (FPL)

(Option Line Item)

Period of Performance: 01/01/2027 to 12/31/2027

PERIOD OF PERFORMANCE

Base Year 01/01/2023 To 12/31/2023

Option 1 01/01/2024 To 12/31/2024

Option 2 01/01/2025 To 12/31/2025

Option 3 01/01/2026 To 12/31/2026

Option 4 01/01/2027 To 12/31/2027

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Solicitation Number 1244823Q0003

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07.

(iv) This procurement is set aside for 100 % Small Business. The NAICS code is 561612 and the Small Business Size Standard is $22.00 M.

(v) Schedule of Items/Price Schedule

SCHEDULE OF ITEMS

INSERT VENDOR NAME HERE

FOREST PRODUCTS LAB

Solicitation 12444823Q0003

Item No. Description Qty Unit Unit Price Total Price

BASE YEAR FY 2023

1 Unarmed Guard Services 12 Months $0.00

BASE YEAR TOTAL $0.00

OPTION YEAR 1 FY 2024

1001 Unarmed Guard Services 12 Months $0.00

OPTION YEAR 1 TOTAL $0.00

OPTION YEAR 2 FY 2025

2001 Unarmed Guard Services 12 Months $0.00

OPTION YEAR 2 TOTAL $0.00

OPTION YEAR 3 FY 2026

3001 Unarmed Guard Services 12 Months $0.00

OPTION YEAR 3 TOTAL $0.00

OPTION YEAR 4 FY 2027

4001 Unarmed Guard Services 12 Months $0.00

OPTION YEAR 4 TOTAL $0.00

Total Contract $0.00

Schedule Notes:

a) Items labeled as optional are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

b) One award will be made from this solicitation, contractors must submit pricing for all items.

(vi) Description of Requirement (including a list of any attachments)

1. Wage Determination

2. Maps

3. Schedule of Items

(vii) Date(s) and Place(s) of Delivery and Acceptance/Location

Base Year 01/01/2023 To 12/31/2023 Option 1 01/01/ 2024 To 12/31/2024 Option 2 01/01/ 2025 To 12/31/2025 Option 3 01/01/ 2026 To 12/31/2026 Option 4 01/01/ 2027 To 12/31/2027

(viii) 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) Terms of any express warranty;

(5) Price and any discount terms;

(6) "Remit to" address, if different than mailing address;

(7) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR

52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(8) Acknowledgment of Solicitation Amendments;

(9) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(10) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation.

(e) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(End of provision)

Addenda to provision 52.212-1:

Addenda to Provision 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

3) Award will be made to that responsive and responsible offeror whose offer conforms to the solicitation and is the best value to the government, price and other factors specified herein considered. For this solicitation, the government will consider the offeror’s quality assurance plan, personnel requirements and past performance in providing similar service. The technical evaluation factors, when combined, are significantly more important than bid price.

4) Technical evaluation factors are listed below in order of importance.

a) Experience and Qualifications

b) Past Performance

c) Personnel Hiring Requirements

d) Quality Assurance Plan

5) Experience and Qualifications: Offeror must demonstrate the experience of key personnel relevant projects/work experience with the last five (5) years including or currently being performed. The following subfactors are equally important and will be used in the evaluation of the Firm and personnel experience and qualifications:

a) Experience and qualifications of the firm and its key personnel.

b) Training and certification requirements for key and other personnel.

http://www.acquisition.gov/ https://www.sam.gov/SAM/

c) Subsequent follow-up training plan for personnel.

d) Past relevant projects/work experience.

***See desired training requirements in Section 1.14 Training and submit your detailed requirements

6) Past Performance: The firm’s past performance will be evaluated based on the information provided as well as information obtained from any other sources.

a) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

7) Personnel Hiring Requirements: What requirements are looked for when hiring personnel. The offeror must demonstrate the requirements used when hiring new personnel list of required items and referencing tools used to validate application and resume information. (i.e., what type of background check, certificates requested etc.)

• A statement confirming that at least 50 percent of the labor cost incurred for contract performance, will be expended on direct employees of the prime contractor. If statement is not provided, Offeror will be determined non-compliant and removed from consideration.

8) Quality Assurance Plan: How does the contractor intend to assure employees are completing the necessary tasks at the appropriate times? Number of personnel staffed for week and weekend work, sick leave, and vacation. The offeror must demonstrate that the plan submitted reflects a comprehensive approach in terms of staffing levels and supervision including location for supervisor and the quality control to accomplish the contract requirements.

9) Price Proposal – Include the following:

a) Completed, signed SF-1449 from Section A of this solicitation

b) Acknowledge any amendments issued on sam.gov for this solicitation by completing and signing the posted SF-30

c) Include the completed price schedule contained in Section B of this solicitation.

d) Representations and Certifications – Fill in the check boxes for provisions 52.204-24, 52.212-3, and Employment of Eligible Workers-Workforce certification found in paragraph x of this solicitation and include a copy with your offer.

10) Submit offer by email to gayle.geiger@usda.gov so that it is delivered into this inbox by the due date and time. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email. It is the offerors responsibility to confirm receipt of the offer from Gayle Geiger.

11) Address questions about this solicitation to Gayle Geiger at gayle.geiger@usda.gov.

a) Most questions will be answered at the Virtual Pre-Site Visit with the Contracting Officer and the Site Visit/Pre Bid Conference. Questions after 09 Dec 2022 may not be answered mailto:gayle.geiger@usda.gov

NOTE 1:

Relevant projects are defined as general office space, laboratory and experimental space requirements with a minimum of 50,00 square feet and a maximum of 400,00 square feet. This space may include special needs areas (i.e., large and small equipment areas, restricted areas, grounds etc.)

NOTE 2:

Key Personnel are defined as on-site individuals possessing authority to manage, schedule and oversee staff.

(ix) 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

I. Technical Capability II. Past Performance Review

a. Recent & Relevant Experience III. Price

Technical and past performance, when combined, are more important than price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PERFORMANCE WORK STATEMENT (PWS)

UNARMED SECURITY GUARD

SERVICES

FOREST PRODUCTS

LABORATORY

MADISON, WI

TABLE OF CONTENTS

Paragraph No. Title Page

1 General

1.1 Description of Services

1.2 Authority and Jurisdiction

1.3 Performance Work Statement (PWS)

1.4 Changes/Amendments to PWS

1.5 Contractor Representative

1.6 Supervisor

1.7 Quality Control

1.8 Quality Assurance

1.9 Progress Meetings

1.10 Licensing and Requirements

1.11 Personnel Qualifications

1.12 Background Checks

1.13 Random Drug Testing

1.14 Training

1.15 Certification

1.16 Indoctrination Training

1.17 Lack of Training

1.18 Medical Requirements

1.19 Physical Requirement

1.20 List of Employees

1.21 Standards of Conduct

1.22 Uniforms

1.23 Communications

1.24 Community Relations

1.25 Distractions from Duty

1.26 Key/Combination Control

1.27 Personnel Clearance……………………………………………………… ...8

1.28 Federal Holidays

1.29 Shift Length

1.30 Phase-In Plan/Period

2 Work Requirements ………………………………………………………...10

2.1 Section 2 Entry/Exit Control

2.2 Authorized Personnel or Vehicles

2.3 Authorized Visitors and Employees

2.4 Lost and Found

2.5 Inbound Traffic

2.6 Exit Control

2.7 On-site Registration/Events Log

2.8 Roving Patrol/Key Locations

2.9 Additional Duties

2.10 Colors Execution

2.11 Patrol Deviations

2.12 Escort Services

2.13 Miscellaneous Services

3 Section 3 Definitions 4 Section 4 Government Furnished Property 5 Section 5 Contractor Furnished Property 6 Section 6 Specific Tasks

6.19 GEMS Check Points

6.20 Roving Patrols

6.21 Roving Patrol Functions

6.22 Parameter

6.23 Building/Equipment Checks

6.24 Conservation

6.25 Monitoring of Alarm Systems

6.26 Gate/Building Unlock and Lockup

6.27 Unlock Procedures

6.28 Lock-Up Procedures

6.29 Increased Surveillance

6.30 Standard Schedule

6.31 Intermittent Schedule

6.32 Code Red Schedule

6.33 Entrance/Exit Control – Code Red

6.34 Roving Foot Patrol – Code Red

6.35 Reports

6.36 Roving Patrol Route Schedule

6.37 Safety Requirements and Emergency Contact Reference

DISPLAY A (PRS) Performance Requirements DISPLAY B Incident Report DISPLAY C Security Log Report DISPLAY D After Hours Register DISPLAY E Equipment Alarm Location and Procedures and Contacts

SECTION 1

GENERAL

1.1 DESCRIPTION OF SERVICES. This contract is to obtain unarmed guard services in and around 8 buildings on at 22-acre site at U.S. Forest Service, Forest Products Laboratory, Madison Wisconsin during non-business hours. The Contractor shall provide all personnel, equipment, transportation and supplies, except as identified herein as Government-furnished, to provide unarmed security guard services specified by this performance work statement (PWS) and any attachments.

AUTHORITY AND JURISDICTION

1.2. Authority of Contractor personnel to detain and/or make arrests shall be that of private citizens as defined by the laws of Wisconsin and each member of the guard force shall be under a duty by virtue of his/her employment under this contract to exercise that authority in the manner directed by this contract, including the PWS.

1.3 PERFORMANCE WORK STATEMENT (PWS) The Contractor shall maintain a current copy of the PWS at the Government's guard station. A detailed review of the PWS shall be provided as part of each employee's initial training, and each time the PWS is modified. No employee shall be assigned to duty unless he/she is thoroughly knowledgeable of and understands the PWS.

1.4 CHANGES/AMENDMENTS TO PWS. The Contracting Officer (CO) may issue necessary changes and amendments to the PWS to meet changing conditions and new operational requirements. Changes shall be implemented by the Contractor at no additional cost to the US government provided such changes do not constitute an increase in the Contractor's manpower workload or require additional training/qualifications or equipment not already required by this contract. The CO will obtain the contractor’s acknowledgement of receipt of these changes. If the contractor feels that any PWS or other changes result in any costs changes, he or she needs to advise the CO within 5 works days of receipt. Any changes to the PWS are done by the CO in writing via a modification

1.5 CONTRACTOR REPRESENTATIVE. The Contractor shall provide an individual to serve as Contractor representative for this contract. The Contractor representative shall be responsible for the overall management and have full authority to act for the Contractor on all matters relating to this contract.

The contractor representative must be designated in writing.

1.6 SUPERVISOR. The Contractor shall, in accordance with this contract and the PWS, ensure that an adequate number of supervisory personnel are available during contract work performance. The supervisor does not have to be physically present on-site but must maintain telephone or radio communications with the security guard(s) and be capable of responding to guard posts within one (1) hour from receipt of an emergency call. The supervisor should have at least one (1) year of supervisory experience and three (3) years of security guard experience. The supervisor or other individual as designated shall maintain periodic contact (hourly) with the guard throughout the shift to verify the safety and health of the guard on duty. The quality control plan shall address the guard’s safety checks.

1.7 QUALITY CONTROL

1.7.1 The contractor shall develop and maintain a quality program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor shall designate in writing the quality control monitor. The quality control monitor can also serve in the capacity of supervisor. As a minimum the contractor shall develop quality control procedures addressing the areas as identified.

1.7.2 A description of the type, level and frequency of inspections performed by the contractors Quality Control Monitor. The Quality Control plan needs to address how the contractor will ensure compliance of:

equipment, uniform and appearance; attendance, sign-in/sign-out procedures; knowledge of standard procedures, possession of required permits and certifications, background checks, drug testing, guard safety, and overall performance. The contractor shall submit the plan no later than 10 days after contract award for review and approval

1.7.3 Quality Control Inspection Reports shall remain on file at the Governments facility. The Contractor shall make these reports available to the CO or COR upon request.

1.7.4 If the contractor’s performance indicates that the contractor must take additional quality control measures the COR and the contractor will meet to discuss the contractor’s performance, Quality Control Plan, and any other area of concern. The CO or COR may request that the contractor take additional steps to improve both overall performance and adherence to their Quality Control Plan.

1.8 QUALITY ASSURANCE

1.8.1 The Government will use all methods deemed necessary to ensure that the contractor’s employees are in a constant state of awareness and readiness and comply with the PWS. These methods may include periodic inspections by the COR or an appointed Contract Inspector, computer database information regarding security guard patrols, customer complaint, surveys of the building tenants regarding the guards’ performance including the guards’ professionalism, courtesy, and knowledge of their assigned duties.

1.8.2 The government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during quality assurance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

1.8.3 The government shall also receive and investigate complaints from various customers located within the laboratory. The COR shall be responsible for initially validating customer complaints. However, the contracting officer shall make final determination of the validity of customer complaint(s) in cases of disagreement between the contractor and the customer(s).

1.8.4 In the event that a serious breach of assigned duties or contract objectives by the contractor’s employee(s) is identified during a quality assurance inspection, the COR or CO shall immediately contact the contractor to discuss the Governments findings and the steps the contractor will take to correct the problem(s).

1.8.5 Any inspections will be documented on a locally produced worksheet. The contractor will be required to correct any discrepancies (if possible), sign the inspection worksheet annotating the corrective action taken, and return the worksheet to the COR within 24 hours of being notified of the discrepancy. The COR will maintain the original worksheet and will provide the contractor with a copy.

1.9 PROGRESS MEETINGS. The Contractor(s) shall be available to meet with the CO, COR and/or Inspector at the work site if deemed necessary. Meetings will be scheduled by the CO with timely notification to the Contractor(s). At the progress meetings, the Contractor(s) shall provide oral reports regarding performance on the contract. Any problems encountered on the work site along with possible solutions will be discussed.

1.10 LICENSING AND REQUIREMENTS. Prior to starting work on this contract, the Contractor shall furnish Contracting Officer with the following:

1.10.1 The contractor is licensed to do business in the State of Wisconsin according to Wisconsin Department of Regulation and Licensing, Section 440.26 (5), Wisconsin Statutes.

1.10.2 The Contractor must furnish copies of the Application for Watchman and Guard Permit, the approved Guard Permit issued to all Guards by the City of Madison Police Department.

1.11 PERSONNEL QUALIFICATIONS. The Contractor shall manage the total work effort associated with the guard services required herein to assure fully adequate and timely completion of these services.

Included in this function will be a full range of management duties including, but not limited to, planning, scheduling, establishing and maintaining records, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the safe performance of the work in accordance with sound and efficient management practices.

1.12 BACKGROUND CHECKS.

1.12.1 The Contractor shall conduct background checks at the start of the contract award (Prior to contract start date) and then every twelve months thereafter for the remaining life of the contract. Any new hire shall also receive an initial Background Check and every twelve months thereafter.

1.12.2 The Contractor shall provide us with their policy for what is included in a background check and the basis for hiring employees based on background checks and the companies’ policy for dealing with the employee when an incident shows up on a background check after an employee is already employed.

1.13 RANDOM DRUG TESTING

1.13.1 The Contractor shall conduct drug testing at the start of the contract for all contract employees.

Random testing shall take place thereafter, and whenever there are incidents/conduct that are brought to the companies’ attention for a particular individual and may warrant a drug test. Any new hires, after the contract award will also receive an initial Drug Test.

1.13.2 The Contractor shall provide their policy for drug and background testing and their policy for dealing with the employee when a negative account shows up on a background check or when a positive test shows up on a drug test after an employee is already employed.

1.14 TRAINING All guard force personnel shall be trained as required by the state of Wisconsin, the applicable county and city. Any assigned guard personnel should have at least one (1) year of security guard experience.

1.15 CERTIFICATION. Prior to starting work on this contract, a Guard shall be certified (certificates to be furnished) and or trained in the following areas of safety:

a) Cardiopulmonary resuscitation & AED

b) Basic First aid

c) Fire Extinguisher training

d) Sexual Harassment training

1.16 INDOCTRINATION TRAINING. All new guard force personnel shall have 40 hours of onsite guard orientation. They must be thoroughly familiar with instructions and responsibilities in the PWS and should have instruction in the laboratory and equipment functions before working alone. Initial training shall be completed prior to Contract start up. This training will be conducted during the phase-in portion of the contract if necessary. The Contractor shall be responsible for training all additional and replacement guard force personnel.

1.17 LACK OF TRAINING. If the Contracting Officer determines that Contractor employees do not, in fact, possess required training and qualifications; or, if employees fail to successfully complete any required sustainment training, annual requalification, and annual training, the Contracting Officer will direct the Contractor to immediately remove such employees from duty and provide qualified replacements at no additional cost to the Government. If the Contractor fails to provide such replacements, the Government may exercise one of its options under FAR 52.246-4, Inspection of Services clause or may exercise other options available through other provisions of the contract.

1.18 MEDICAL REQUIREMENTS. All Contractor personnel under this contract shall be physically and mentally able to perform their assigned duties. They shall be in good physical and mental health and free of any physical and mental disabilities that would prevent them from performing their duties. Every employee is required to have a physical every two years. The results of the physical exam shall be made available to CO upon request if deemed necessary.

1.19 PHYSICAL REQUIREMENT. Security guards must possess physical dexterity and stamina to ensure accomplishment of assigned missions. This includes walking guard under all types of weather and terrain conditions, pursuing intruders over rough and hazardous terrain and around structures or over low obstacles, searching vehicles, and initiating immediate actions in emergency situations, such as fire, theft, accidents, sabotage, explosions, and natural disaster.

1.20 LIST OF EMPLOYEES. The Contractor shall furnish the COR a roster with the names of all contract employees at the pre-performance conference. The roster shall include the date or prospective date of the employee's entry into employment, the employee's position, qualifications of each employee (training received, etc.), and physical exam verification. The list shall be updated whenever a new employee is hired.

1.21 STANDARDS OF CONDUCT. The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and for taking such disciplinary action against his/her employees as may be necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U. S. Department of Agriculture, Forest Service and the Federal Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. The Contractor shall initiate immediate action to replace such an employee to maintain continuity of services at no additional cost to the Government.

1.21.1 Appearance. The Government requires a favorable image and considers it to be a major asset of a protective force. The employee's appearance, attitude, courtesy, and job knowledge are influential in creating a favorable image.

1.21.2 Neglect of duties shall not be condoned. This includes sleeping on duty, unreasonable delays or failures to carry out assigned tasks, missing guard tour because of weather conditions, conducting personal affairs during duty hours, and refusing to render assistance or cooperate in upholding the integrity of the work site security.

1.21.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities which interfere with normal and efficient Government operations.

1.21.4 Intoxicants. The Contractor shall not allow any employee (while on duty) to possess, sell, consume, or be under the influence of intoxicants, drugs, or substances which produce similar effects.

1.21.5 Criminal actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include, but are not limited to, the following:

1.21.6 Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records.

1.21.7 Unauthorized use of Government property, theft, vandalism, or immoral conduct.

1.21.8 Unethical or improper use of official authority or credentials.

1.21.9 Security violations.

1.22 UNIFORMS. All guard force personnel shall wear a complete standard uniform at all times when on duty. The appearance of uniforms shall be maintained so that all items fit well and are clean, neat, and well pressed; and so that the uniform otherwise presents a favorable public image. The uniform's color(s) shall be the same as that in general use by large guard or police organizations in the United States. All employees shall wear the same color and style of uniform. An appropriately lettered breast or arm badge and nametag shall be worn prominently. Shoulder patches with Contractor identification shall be worn on the uniform's shoulder. The Contractor as allowed in the attached Department of Labor Service Contract Labor Wage Determination shall pay cleaning, pressing, and repair costs. The Contractor shall issue each employee a uniform.

1.23 COMMUNICATIONS. The Contractor shall furnish a cellular phone with a published number so that Government and emergency personnel may contact each employee on duty at any time. The Government shall provide guard force personnel with a handheld radio that is to be carried by all guard force personnel on duty so that they may be contacted and interact with laboratory facility personnel while they are on site.

1.24 COMMUNITY RELATIONS. The conduct of the guards while on duty must be beyond reproach.

Guards shall conduct themselves in a manner reflecting highest credit to the force. Guards shall treat all persons with courtesy and respect, constantly striving to win the good will of the community by demonstrating impartial enforcement of regulations. Professional presentation, courtesy, tact, diplomacy and self-control shall be maintained even when firmness is necessary in the performance of duties. Guard personnel shall discourage loitering, which can interfere with the proper performance of duty.

1.25 DISTRACTIONS FROM DUTY. Security guards shall not be allowed to have commercial reading materials, computer games, or television sets, while on duty. Nor shall they be allowed to have non-work-related visitors.

1.26 KEY/COMBINATION CONTROL. The Contractor shall receive, secure, issue, and account for all keys or combinations issued for access to buildings, offices, equipment, gates, etc. for the purposes of this contract. Prior to starting work, the Contractor shall sign a receipt for all keys/combinations. The Contractor shall maintain records, to be made available to the Government Representative upon request, that show how many keys are in existence, in whose possession they are, and who has knowledge of and/or access to combinations. Keys shall not be duplicated or leave the premises after shift

1.27 PERSONNEL CLEARENCE REQUIREMENTS. All Contractor employees assigned to perform guard services under this contract must have had a prior background check no more than one (1) year prior to starting work at the laboratory. This information shall be kept on file and be made available if requested.

The contractor shall update these files on a regular basis.

1.28 FEDERAL HOLIDAYS: The following federal holidays are recognized by the Federal Government and need full a full day’s shift for Guard staff:

New Year’s Day, January 1 Martin Luther King, Jr.’s Birthday, 3rd Monday in January Presidents Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth, June 19 Independence Day, July 4 Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veterans Day, November 11 Thanksgiving Day, 4th Thursday in November Christmas Day, December 25

1.29 SHIFT LENGTH. The Contractor will not have personnel work longer than a twelve (12) hour shift unless approved by the COR or Contracting Officer in emergency situations. No guard work week shall exceed 60 hours.

1.30 PHASE-IN PLAN/ Period.

1.30.1 The Contractor shall be responsible for developing a "phase-in transition plan", and performing phase-in transition duties prior to the contract start date. The phase-in transition plan must be a mutually agreeable plan to be coordinated with the present Contractor operations. The phase-in transition plan must be submitted to the Contracting Officer for approval at least thirty (30) calendar days prior to the contract start date and shall address required licenses and permits, staffing, equipment, and training. The phase-in transition period shall not be less than fifteen (15) calendar days prior to the contract start date. During this period, the Contractor shall recruit, hire and train personnel in order to provide for 100% operational capability on the contract start date.

1.30.2 During the phase-in transition period, the Contractor shall have access to the building(s) and areas covered by this contract, plus access to FPL personnel or present Contractor personnel. This access to the present personnel shall only be limited by the need to continue to provide a full level of security guard operations

1.30.3 The Contractor will be allowed to observe all operations and will have total access to available technical data/manuals. FPL personnel or the present Contractor will provide building orientation, discuss operating requirements, and provide associated operational documents.

1.30.4 All new guard force personnel shall be thoroughly familiar with instructions and responsibilities in the PWS and should have instruction in the following subject areas before working alone. Initial training shall be completed prior to Contract start up. The Contractor shall be responsible for training all additional and replacement guard force personnel.

a. 40 hours on site guard orientation

b. Report writing

c. Facility entry and exit control

d. Emergency medical and fire assistance

e. Employee public relations

f. Role of local and University of Wisconsin police

g. Search and seizure authority

1.30.5 The contractor shall provide adequate supervision of employees at all times that a post is manned.

The supervisor shall ensure that each post is manned as required, that employees are properly uniformed and present a neat appearance, and that each employee is familiar with their post and duties. Such supervision shall include an informal guard post/briefing at the start of each shift during which relief personnel shall be assembled for inspection, announcements, and a general transfer of information from one shift's personnel to the next. This is in addition to the time required for posting and relief of personnel.

a. The Contractor's supervisory personnel in charge of work under this contract shall be available at all times to receive and implement orders or special instructions from the Contracting Officer or Contracting Officers Representative concerning matters which affect the operation, protection and/or security of assigned areas.

b. The Contractor shall arrange for continuous supervisory observation and evaluation of all guard force personnel and take appropriate corrective measures for all indications of emotional instability noted in the course of performing assigned guard services duties.

Section 2

WORK REQUIREMENTS

2.1 Entry/Exit Control. The Contractor shall deter unauthorized personnel, property, or vehicles from entering into the area(s) defined in the PWS. The Contractor is authorized to sign for and accept registered/certified mail and package deliveries for the Government. The following post shall be controlled as indicated below. During the time period the post is not manned, the post shall be considered part of the perimeter and controlled by the roving patrol.

Post No. Location Hours/Day Days/Week Min. No. of Guards

1 Main Lobby 16 (1600-0730) * Mon.- Fri. 1

1 Main Lobby 24 (0000-2400) * Sat.- Sun. 1

*With the exception of Weekends, Government Holidays and Additional specified hours.

a. Additional Duty Hours. As needed, on a temporary basis, it may be necessary for Contractor’s employee(s) to work additional hour(s) of duty to provide coverage on days that Forest Products Laboratory is closed by administrative order, (e.g., severe weather conditions or other reasons), this coverage shall be estimated at 40 hours per year.

2.2 Authorized Personnel or Vehicles shall be allowed entry.

2.3 Authorized Visitors and Employees. The Contractor shall comply with the PSW regarding

Government employees, visitors, Contractors, vendors, and others. The Contractor shall courteously and promptly assist authorized visitors and record all required information.

Contractor employees shall provide clear directions to visitors upon request. Visitors shall either be denied access or be escorted by Government personnel while on the premises.

2.4 Lost and Found Items. Contractor shall maintain a list of lost items, accept found items, and secure them until they can be transferred to the Contracting Officer. The Contractor shall be fully responsible for items in his/her possession.

2.5 Inbound Traffic. All gates and doors shall be closed to unauthorized inbound traffic and locked, and an "all secure" report made in accordance with the specific procedures contained in the PSW each evening.

2.6 Exit Control. All gates and doors shall be closed to unauthorized outbound traffic and locked.

An "all secure" report made in accordance with the specific procedures contained in the PWS each evening. The Contractor shall comply with the PWS regarding persons removing property from the premises.

2.7 On-site Registry/Events Log. The Contractor is responsible for enforcing and keeping all records current. The Contractor shall keep a daily current shift record of all disturbances, emergencies, power or equipment failure, as well as unusual events. This registry shall be available to the COR at all times for reference

2.8 Roving Patrol/Key Locations. The Contractor shall provide personnel for a roving patrol which will follow specified routes with a patrol clock, key locations specified by the contractor. Key locations shall be submitted to the COR approval. These key locations shall be points where it best suited for roving patrols to cover all the routes within and outside of buildings as well as all equipment needing to be monitored. All roving patrol guards shall be equipped with communications equipment as specified in the "COMMUNICATIONS" Section

1.23 and be capable of making contact with the Contractor's base station and/or Government personnel. The patrol will spend an estimated 45 minutes each hour on roving patrol. No price adjustments will be made to the contract for patrol clock key locations added or deleted unless the changes made are equal to a 25% increase or decrease of duties.

a. General. The roving foot patrol function. Roving patrol shall be continuously on the alert for any occurrence by close and detailed observation of buildings, machinery, vehicles, equipment, recording charts and gages, monitor ongoing research experiments and personnel. A list of operating equipment can be found in Attachment 2. Unsafe or potentially unsafe conditions, procedures, or activities shall be identified and promptly corrected, if possible. Alternatively, the Contractor shall restrict admission to an unsafe area to minimize the risk and notify the proper authority, the Contractor shall summon appropriate response forces and then notify Government personnel as prescribed by the Attachment 2; assist in minimizing the effects thereof; and assist in restoring an area to a safe condition as soon as possible.

b. Perimeter. While on roving patrol, a check shall be made of the entire campus perimeter to detect unauthorized entry (attempted or actual).

c. Building/Equipment Checks. Security checks shall be made every 45 minutes of every hour using Patrol Clocks, access cards, keys or other watchman reporting system, of all buildings and equipment identified in the PWS. While such checks are primarily to detect unsecured facilities, the patrol shall also immediately report fire, flooding, or other condition that could result in damage to buildings/equipment or injuries to personnel. Such checks shall specifically include chemical storage area, general storage areas, laboratories pilot plant and other areas specifically identified in the PWS.

Additional locations may be added by the Government, there will be no contract price adjustments made unless the changes are equal to a 25% increase or decrease of monitoring duties. The patrol guard shall also turn off unnecessary lights and appliances and close windows/doors to conserve energy. The Contractor's employees shall not disturb papers on desks, open desk drawers or cabinets, erase blackboards, or use Government equipment except as authorized.

2.9. Additional Duties. Contractor shall shovel snow from the upper front steps to building 01 and the entry to building 33 and apply ice melt/salt if needed. Snow shoveling shall be done when the contractor has returned from patrol duties.

2.10. Execute Colors. The Contractor shall raise and lower the United States Flag (and other flags as authorized) at the front of Forrest Products Laboratory’s building 1 at sunrise and lowered at sunset seven days a week. No deviations are permitted unless authorized.

2.11. Patrol Deviations. Except for the conditions described in the PWS emergency or otherwise, the Contractor shall not divert from roving patrol and their prescribed schedules. All diversions shall be recorded in the Guard Log. In instances where verbal deviation approval is given by the Contracting Officer Representative, all pertinent facts concerning the deviation shall be recorded in the Guard Log. Diversions resulting from emergency conditions described in the PWS shall be reported to the Contracting Officers Representative by the next business day of the diversion in an incident report.

2.12. Escort Services. The Contractor shall provide escort services after regular business hours when requested, and for the movement of valuables, and deliveries. All instances shall be recorded as requested and emergency described in the PWS for visitors, personnel, other in the Guard Log.

2.13. Miscellaneous Services.

a. Monitoring of Alarm Systems. The alarm systems(s) listed in Attachment 2 shall be monitored by the Contractor continuously during scheduled duty the contractor shall be capable of communicating with the appropriate authorities (fire department, etc.) may be contacted within a timely manner as specified in the PWS Guards must…