Snow_Removal_and_Ice_Control-_Perpich_Center.pdf
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- Attached to
- Snow Removal and Ice Control- Perpich Center
- Solicitation number
- 2000018792
- Issued by
- Hennepin County, Minnesota
About this file
Summary
This is a Request for Proposal (RFP) issued by the Minnesota State Procurement Office on behalf of the Admin/State Procurement agency for snow removal and ice control services at the Perpich Center for Arts Education located at 6125 Olson Memorial Highway, Golden Valley, Minnesota. The solicitation seeks a contractor to provide snow removal and ice control services on an as-needed basis. The contract is scheduled to commence on November 19, 2026, with a virtual pre-proposal meeting scheduled for October 27, 2026, from 1:00 PM to 1:30 PM Central Time. The deadline for submitting questions is November 2, 2026, at 3:00 PM Central Time. All responses must be submitted electronically through the SWIFT Supplier Portal by the event due date of November 9, 2026, at 3:00 PM Central Standard Time; fax and non-electronic responses will not be accepted. The contract term runs from November 19, 2026, through November 18, 2027, with an option to extend for up to four additional years in increments determined by the State.
The estimated annual contract value is $50,000 to $60,000; however, this figure is not construed as a minimum or maximum obligation. Responders must submit multiple attachments including Responder Declarations, Exceptions to State's Standard Terms and Conditions, Cost Detail, Workforce and Equal Pay Declaration, Additional Information, and Vendor Capabilities. The solicitation includes questions regarding diversity and inclusion, specifically whether the business is Minnesota-based and meets small business size standards, and whether the company qualifies as a small business owned or operated by minorities, women, individuals with disabilities, veterans, or businesses located in economically disadvantaged counties. No specific set-asides are explicitly selected in this solicitation. Potential eligible businesses may be considered for the State's Small Business Procurement Program.
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Text version
Event Description .***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose of this solicitation is to receive responses and award a contract to Responder who shall provide Snow Removal and Ice Control Services for the Perpich Center for Arts Education on an as needed basis.
All services provided by responders must meet the defined within Exhibit C: Specifications, Duties and Scope of Work and further illustrated under Exhibit E: Facility Maps under the Sample Contract and Exhibits.
The following are the current timeline for starting service:
Perpich Center for Arts Education 6125 Olson Memorial Hwy, Golden Valley, MN 55422 Service start date: November 19, 2026
CONTRACT VALUE: The estimated total dollar value of the contract for one year is $50,000 to $60,000. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum.
CONTRACT PERIOD: The term of this contract is anticipated to be from November 19, 2026 through November 18, 2027, with the option to extend up to an additional four (4) years in increments determined by the State.
VIRTUAL PRE-PROPOSAL MEETING: A virtual pre-proposal meeting will take place on October 27, 2026 from 1:00 PM CT-1:30 PM CT. Responders are strongly encouraged to attend. Contact Kara Ramm at kara.ramm@state.mn.us prior to October 27, 2026, 12:00 PM CT to register to attend the pre-proposal meeting and obtain information for how to access the virtual meeting.
QUESTION AND ANSWER PERIOD: Questions should be emailed to kara.ramm@state.mn.us by 3:00 PM CT November 2, 2026.
For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1.
Responders need to submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Standard Terms and Conditions
3. Attachment C: Cost Detail
4. Attachment D:Workforce and Equal Pay Declaration page
5. Attachment E: Additional Information
6. Attachment F: Vendor Capabilities
7. Exhibit D, Supplement 1: Sample Invoice and Sample Quote
8. Exhibit D Price Schedule
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 1 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 2 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 3 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 4 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 5 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 11/10/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 6 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Ramm,Kara Lenae Phone: 651/201-3142 Fax #:
Email: kara.ramm@state.mn.us
Event ID Format Type Page G0210-2000018792 Sell RFx 7 Event Round Version 1 1 Event Name Snow Removal and Ice Control- Perpich Center Start Time Finish Time
10/23/2026 15:00:00 CDT 11/09/2026 15:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
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