SMALL_BUSINESS_ENCOURAGEMENT_PROGRAM9.2.25.pdf
PDF 176 KB Posted
- Attached to
- BENEFITS ADMINISTRATION State and local contract opportunity
- Solicitation number
- 25447-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This file is a Small Business Encouragement Program (SBEP) guidance document from Hillsborough County Public Schools (HCPS) Office of Supplier Development, applicable to the Benefits Administration contract opportunity. The document outlines HCPS's initiative to support local certified small businesses in securing procurement opportunities through the provision of guidance on business relationships, notification of upcoming contracts, advocacy for small business growth, and hosting of targeted business events. The SBEP vendor utilization requirements apply to the Benefits Administration RFP, which seeks a benefits administration outsourcing partner with a July 1, 2026 go-live date. Proposers must identify any OSD-registered SBEP vendors they intend to utilize as subcontractors and provide documentation of their SBEP certification. All vendors participating in the SBEP must be registered on the searchable vendor directory at myvendorlink.com/agencies/sdhc/vendordirectory.
Proposers claiming to utilize HCPS SBEP vendors must complete a Letter of Intent identifying the proposed SBEP subcontractors, their contact information, and a description of services to be provided, along with the percentage of total contract dollars allocated to each subcontractor. Subcontractors must be prepared to sign the Letter of Intent and provide copies of their OSD certificates. Prime contractors must track and report SBEP utilization expenditures and agree to submit regular updates to the OSD office as mutually agreed. Second-tier and tertiary subcontracting relationships with additional SBEP vendors must also be documented. The OSD can be contacted at (813) 635-1240, OSD@hcps.net, or at 4901 E. Dr. MLK Jr. Blvd., Tampa, FL 33605 for additional guidance on SBEP participation and vendor registration requirements.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 25447-RFP-DST_Benefits_Administration_Intent_to_Award.pdf | ||
| Attachments.zip | ZIP file | |
| 25447-RFP-DST_Benefits_Administration_Addendum_2_Questions.pdf | ||
| 25447-RFP-DST_Benefits_Administration_Addendum_1_Due_date_change_and_SBEP.pdf | ||
| Attachment_A_-_HCPS__Questionnaire_Pricing.xlsx | XLSX spreadsheet | |
| 25447-RFP-DST_Benefits_Administration.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| Vendor_Registration_Form_07.10.25.pdf | ||
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| VENDOR_AFFIDAVIT_REGARDING_THE_USE_OF_COERCION_FOR_LABOR_AND_SERVICES.pdf |
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SMALL BUSINESS ENCOURAGEMENT PROGRAM (SBEP)
The Office of Supplier Development (OSD) (https://www.hillsboroughschools.org/Domain/2489) assists and encourages local certified small businesses seeking procurement opportunities at Hillsborough County Public Schools. The OSD does this through the following functions:
· Provide guidance on doing business with the Hillsborough County Public Schools.
· Inform businesses about upcoming contract opportunities.
· Advocate for the continued growth and success of certified small local businesses.
· Plan, host, and support local business events targeted at small businesses.
· Provide education and other resources to help increase the use of small businesses.
Businesses can access resources, bidding opportunities, and training. The OSD offers guidance on procurement and contractual opportunities to aid in your growth and success.
The OSD registers vendors who desire to compete as part of HCPS’ Small Business Encouragement Program. If third-party contracts are necessary for the Contractor to complete this contract, HCPS recommends using an OSD-registered SBEP vendor. Complete information is available at https://www.hillsboroughschools.org/Domain/2489.
Vendor Directory. The Proposer must note that only those companies that are OSD-certified SBEP vendors are eligible for participation and recognition in HCPS’ Small Business Encouragement Program. A searchable vendor directory is designed to inform interested parties of registered vendors, at: https://www.myvendorlink.com/agencies/sdhc/vendordirectory.
HCPS will accept only those vendors appearing as registered SBEP vendors on the website. The Proposer must submit with the proposal a copy of the SBEP vendor’s OSD certificate. The Proposer must indicate whether and how third-party SBEP vendors are incorporated into the proposal.
OSD Contact Information. Proposers may contact the OSD office at (813) 635-1240, OSD@hcps.net, 4901 E. Dr. MLK Jr. Blvd., Tampa, FL 33605.
Subcontractor Participation. The Proposer must identify SBE utilization expenditures to HCPS’ OSD-registered SBEP subcontractor(s) that perform a function in the provision of commodities and contractual services in the Proposal. Subcontractor(s) must identify whether they enter second-tier subcontracts with SBEP subcontractors to ensure completion of work. A Proposer who will utilize HCPS SBEP vendor(s) either as secondary or tertiary subcontractor(s) must provide evidence, below. The Proposer-submitted information shall be part of the Agreement with HCPS and agrees to submit regular updates, as mutually agreed with the OSD Officer. A prime vendor (the vendor who will receive payment(s) directly from HCPS) must identify SBEP utilization expenditures to HCPS OSD-certified SBEP subcontractor(s) that perform a function in the provision of the commodities and contractual services in the proposal. Subcontractor(s) must identify whether they enter second-tier subcontracts with SBE sub-contractors to ensure completion of work.
https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hillsboroughschools.org%2FDomain%2F2489&data=05%7C02%7Cerika.james%40hcps.net%7Cfd3da37fdff344b9b7e608ddea4252cf%7C10a8fdf9c2ff4e0d9c191fe2c188164a%7C0%7C0%7C638924292770472620%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ljkosfD%2BzFU5%2FUwxWYRShhO6jRu6MjVMhvIeCXGMWLs%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hillsboroughschools.org%2FDomain%2F2489&data=05%7C02%7Cerika.james%40hcps.net%7Cfd3da37fdff344b9b7e608ddea4252cf%7C10a8fdf9c2ff4e0d9c191fe2c188164a%7C0%7C0%7C638924292770509241%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=jbs4UmexkrYQPrQ54c%2B7FKsLEoq%2BqRfteVrK0Dn7y2s%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.myvendorlink.com%2Fagencies%2Fsdhc%2Fvendordirectory&data=05%7C02%7Cerika.james%40hcps.net%7Cfd3da37fdff344b9b7e608ddea4252cf%7C10a8fdf9c2ff4e0d9c191fe2c188164a%7C0%7C0%7C638924292770537729%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uphAvrC2VZGC3og6%2Fl5J8twmPngk90%2BwTJKETSDv7jU%3D&reserved=0 mailto:OSD@hcps.net
SBEP VENDOR UTILIZATION - LETTER OF INTENT
SBEP Vendor Utilization Letter of Intent. Proposers who claim to utilize HCPS SBEP vendors must fill in the Letter of Intent below by listing the:
· Name(s) of the proposed SBEP vendors.
· Contact information.
· Description of the commodities and contractual services to be provided.
Services to be Performed by HCPS SBEP Vendor(s). Concerning the proposed subcontract(s) described below, the Proposer promises to compensate the undersigned SBEP vendor(s) (_____ %) percent of the TOTAL dollar value of this Proposal or commensurate with actual dollars to be paid by HCPS.
This Letter of Intent must be completed as instructed and include each SBEP subcontractor proposed in this competitive solicitation. The parties understand that they will enter into a formal agreement for the commodities and contractual services listed herein upon award to the Proposer by The School Board of Hillsborough County, Florida or contracted with Hillsborough County Public Schools.
Signature by Each Proposed SBEP Subcontractor: The undersigned is currently an HCPS OSD-registered SBEP vendor who is prepared to perform the described provision of the Commodities and contractual services relating to this competitive solicitation. The subcontractor understands that services are provided on behalf of the Prime Contractor, not HCPS. HCPS is not responsible for any remuneration on behalf of, or monies owed by, the Prime Contractor.
SBEP Subcontractor Name (A copy of the SBEP OSD certificate is attached. Check one: ☐ Yes, ☐ No)
Contact Name, Address, & Telephone
Name of Proposer Percentage (%) of Total Agreement Dollars to Subcontractor
Description of Commodities and Contractual Services
Name of SBEP Vendor Representative Phone Number
Signature of Authorized SBE Representative Email Address
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