RFQ SJ484664.pdf

Request for Quotation SJ484664

Procurement & Property Management Division

Building SUSC P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-5742 sjohnston@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 11/4/2026

REQUEST FOR QUOTE (RFQ) NUMBER SJ484664

DESCRIPTION: Mechanical Treatments of Prescribed Burn Units and Fuel Breaks Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contracts Specialist:

Name: Stephen Johnston Telephone No.: (631) 344-5742 Email: sjohnston@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Period of Performance: The base period shall commence upon execution of the contract by both parties and continue through March 1, 2027.

BSA may exercise four additional one-year option periods by written modification at the applicable contract unit prices:

Option Period 1: March 2, 2027–March 1, 2028 Option Period 2: March 2, 2028–March 1, 2029 Option Period 3: March 2, 2029–March 1, 2030 Option Period 4: March 2, 2030–March 1, 2031

Field treatments shall occur only within the November 1–March 1 seasonal work window and shall be completed by March 1 of the applicable period. Exercise of options is at BSA’s unilateral discretion.

Questions Due Date: 12:00pm (EST) November 19, 2026

Quote Due Date & Time: 5:00pm (EST) November 30, 2026

Contract Type: Firm-Fixed Price Payment Terms: NET10

*Brookhaven is a tax-exempt entity. Mandatory Site Visit: Thursday November 12, 2026 at 10:00am (EST) – RSVP by Tuesday November 10. The mandatory site visit will begin at BNL’s Science and User Support Center

(SUSC). A meeting invitation with location details will be provided upon receipt of the company’s

RSVP.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Mechanical Treatments of Prescribed Burn Units and Fuel Breaks as outlined in the Draft Contract (Enclosure A)

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 115310. The stated size standard is 34 Million. The stated size shall be the sole determining factor as to classification (small or large business) of a Respondent.

It is the responsibility of the Contractor to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement:

• Has been set aside for small businesses. By submitting a quotation, you are certifying that your firm is a small business as defined by the U. S. Small Business Administration.

2.0 SCOPE OF WORK

The Contractor shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Contract (Enclosure A).

2.1 QUALIFIERS (if Applicable)

Enclosure F – Qualification Criteria must be completed and submitted with offerors quote.

3.0 BASIS OF AWARD

Award will be made to the responsible, eligible small business submitting the lowest total evaluated price whose quotation satisfies the solicitation’s technical requirements and qualification criteria. Technical acceptability will be evaluated on a pass/fail basis using Enclosure F. Total evaluated price will equal the sum of the extended prices for the base period and all four option periods, using 70 acres for each period as shown in Enclosure C. Evaluation of options does not obligate BSA to exercise them.

The resultant award shall be subject to the terms & conditions of Enclosure A.

http://www.sam.gov/

A Respondent that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any quote received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

• Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other respondents.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Contractor shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).

https://napex.us/

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Contractor will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 FAIR LABOR STANDARDS

The anticipated awarded contract/PO will be subject to U.S. Department of Labor Wage Determination No. 2015-4157, Revision No. 33 dated 08/17/2026. The Occupation Codes and corresponding rates established under the Service Contract Act (SCA) shall apply for all positions proposed. However, Section 13(a)(l) of the FLSA provides an exemption from both minimum wage and overtime pay for employees employed as bona fide executive, administrative, or professional employees. Job titles do not determine exempt status. In order for an exemption to apply, an employee's specific job duties and salary must meet all the requirements of the Department's regulations. For additional information, visit the Wage and Hour Division Website: https://www.dol.gov/agencies/whd and/or call the toll-free information and helpline, available 8 a.m. to 5 p.m. in your time zone, 1-866- 4USWAGE (1-866-487-9243). When state law differs from the federal FLSA, an employer must comply with the standard most protective to employees. Links to your state labor department can be found at www.dol.gov/agencies/whd/contact/local-offices.

7.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Contractor will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure D.

• W-9 Form, Enclosure E.

10.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: A. Draft Contract with incorporated Terms & Conditions B. Reps and Certs C. Quotation Pricing Sheet D. Vendor ACH Authorization Form https://www.dol.gov/agencies/whd http://www.dol.gov/agencies/whd/contact/local-offices http://www.dol.gov/agencies/whd/contact/local-offices

E. W-9 Form (Domestic Vendors) F. Qualification Criteria

10.0 CLOSURE