Site Visit Instructions.doc

Proposal Site Visit Instructions

UPS and DC Power Plant Maintenance, Fort Huachuca, DISA JITC, AZ

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the UPS and DC Power Plant Maintenance, Fort Huachuca, DISA, JITC, AZ. The site visit is scheduled for Aug 29, 2024, at 10:00 am Mountain Time) during which vendors may obtain a better understanding of the work required. Vendors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than two (2) working day after the site visit (September 3, 2024, at 4:00 pm Mountain). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Vendors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to security concerns, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per subs).

2. Proposed Site Visit Itinerary

10:00 am - Meet interested contractor representatives in the lobby of 57305 JITC main building:

2001 Brainard Road Fort Huachuca, Arizona 85613 (Please allow adequate time to Sign-In at the main gate as DISA does NOT control base access. Arrangements can be made with the DISA POC for access.)

10:30 pm - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

2:00 pm - Conclude Site Visit and depart facility.

3. Visitor Access Requirements A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The visit request letter must be on file with the DISA, JITC Security Office at least (2 calendar days) prior to the actual date of the site visit (close of business Aug 27, 2024). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a JITC facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1. Company’s Name and Address

2. Name and Address of the Facility to be Visited: DISA JITC Fort Huachuca

2001 Brainard Road Fort Huachuca, Arizona 85613 Date of Visit: Aug 29, 2024

3. Purpose of Visit: “UPS and DC Power Plant Maintenance”

4. Contract Solicitation Number: HC102824R0073

5. Full Name and Telephone Number of Hosting Facility’s POCs:

Mark P. Lucero, Security Manager, (521) 895-2508, : disa.huachuca.jt.list.security-office@mail.mil Chris E Wintermute, Lab Manager, (520) 538-5032: Chris.e.wintermute.civ@mail.mil George Hargon , Facilities Operations Specialist, (520) 538-5313: George.t.hargon.civ@mail.mil Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

6. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

7. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the DISA JITC site where the work is to be performed. Request responding vendor’s state: “UPS and DC Power Plant Maintenance " on the Visit Request e-mail.