Minutes_from_Pre-Proposal_Conference_of_May_24_2016.pdf

ATTACHMENT C DATE:

May 31, 2016

MINUTES FROM PRE-PROPOSAL CONFERENCE OF MAY 24TH, 2016

SOLICITATION SIS700-16-Q-0010 TELECOMMUNICATIONS SERVICES

Introduction

Mr. Chris Burney, the Contracting Officer, welcomed all attendees and introduced the following:

1. Mr. Chanan Stern – Procurement Supervisor and Contracting Specialist;

2. Mr. Charles O’Malley – Contracting Officer’s Representative (COR);

3. Mr. Manuel Dipre – Information Management Officer;

4. Mr. Ronen BenEli – Procurement Agent; and

5. Ms. Vartou Torrosian – Information Management Office Communications Clerk

The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified. It was noted that the

Contracting Officer for this solicitation will be Mr. Chris Burney;

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Pricing – Contract line items were discussed. Each line item needs to be priced per unit per month and the total yearly price for each line item needs to be priced out. Contract minimum and maximum amounts for each year were explained

4. The Performance Work Statement was discussed. Definitions and type of service required was discussed in detail. The time frame of the contract resulting from this solicitation shall be 1 (one) year with 2 (two) option years. It was emphasized that the implementation of option years would be solely the prerogative of the U.S. Government.

5. The ordering process was discussed at length.

6. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

7. The importance of the technical proposal was emphasized.

8. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY TEL AVIV, ISRAEL

9. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM, or show proof of being in the process of obtaining those.

10. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by June 9th, 2016. Answers will be emailed to all offerors who expressed interest in this solicitation. In addition answers to all questions will be posted in FEDBIZOPS.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist