SIP Upfit RFI_Sources Sought.pdf

UNCLASSIFIED

Police Upfit

REQUEST FOR INFORMATION

Office of Protective Services/NGA Police

1.0 DESCRIPTION & PURPOSE

1.1 The National Geospatial-Intelligence Agency (NGA) in support of the Office of Protective

Services/NGA Police is seeking information on contractors capable of performing police patrol/K9 vehicle emergency equipment upfits.

1.2 The purpose of this Request for Information (RFI) is to gain information on current

Industry practices and to gauge interest in potential vendors that would meet NGA’s requirements for police patrol vehicle and K9 vehicle emergency equipment upfits.

1.3 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. Further, NGA is not, at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.

2.0 BACKGROUND

NGA has a mission-critical need for emergency vehicle equipment upfits that shall meet the needs of the NGA police in terms of functionality and reliability. The Upfits shall be completed by qualified automotive technicians with knowledge, skills, and ability to safely and efficiently install, service, and maintain automotive, light truck, and SUV emergency light systems, sirens, radios, antennas, switches, relays, computer mounts, consoles, prisoner restraint barriers, gun mounts, reflective graphics and related items. Additional services: such as warranty repairs and replacement of damaged or worn-out items installed may be required in the performance of specific requirements.

2.1 PLANNED ACQUISITION: (see attached draft Statement of Need)

2.2 PERFORMANCE:

2.2.1 PERIOD (POP): TBD

2.2.2 LOCATION(S): St. Louis, MO / NGA Springfield VA

2.3 CONSTRAINTS AND LIMITATIONS: The following are anticipated to apply to this acquisition:

Geographic location restraints may apply unless transport to and from upfit facilities are arranged with the upfit company.

2.4 SECURITY REQUIREMENTS: The following security requirements are anticipated to apply to this acquisition: (Note that all of the personnel the responder anticipates would perform the needed services would need possess the appropriate security clearance at the time of proposal or quotation submission.)

• Unclassified / no security requirements. No security clearances required

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3.0 REQUESTED INFORMATION

Responses must only contain UNCLASSIFIED information. No classified information may be included in your response.

Neither proprietary or classified concepts, nor classified information should be included in the submittal. Input on the information contained in the responses may be solicited and reviewed by

NGA non-Government consultants or experts who are bound by appropriate non-disclosure agreements.

3.1 ADMINISTRATIVE

Information to include the following as a minimum:

3.1.1. Name, mailing address, overnight delivery address (if different from mailing address), phone number, company website, and e-mail of designated point(s) of contact.

3.1.2. BUSINESS TYPE.

Based upon North American Industry Classification System (NAICS) code 811121 –

Automotive Body, Paint, and interior repair and maintenance applicable to this acquisition, the responder is to provide answers to the following questions:

To be considered for a Small Business set-aside, at least 50 % of the cost of contract performance incurred for personnel shall be expended for employees of the responder.( FAR 52.219-14, Limitation of Subcontracting)

RESPONSE

Are you a Small Business? (FAR 19.102), If so, which type: ☐ YES ☐ NO

Small Disadvantaged small business? (FAR 19.304) ☐ YES ☐ NO

Service Disabled small business? (FAR 19.14) ☐ YES ☐ NO

8(a) Small Disadvantaged small business? (FAR 19.8) ☐ YES ☐ NO

HUBZone small business? (FAR 19.13) ☐ YES ☐ NO

Woman-Owned Small Business? (FAR 19.15) ☐ YES ☐ NO

Involved in a mentor and/or protégé program? (DFARS 219.71) ☐ YES ☐ NO

3.1.3 Recommendation for alternative NAICS Code? Provide rationale for any NAICS Code applicable to the planned acquisition other than the NAICS code identified above.

3.1.4 UEI Number: _________________

3.1.5 Commercial and Government Entity (CAGE) Code: ______________________________

3.1.6 Do you hold a GSA Federal Supply Schedule (FSS) contract applicable to the NAICS code

(s) identified above? If yes, provide contract number(s). _________________________________

3.1.7 Are you registered in SAM? __________________________________________________ http://www.census.gov/cgi-bin/sssd/naics/naicsrch?chart=2012 http://www.naics.com/naicsfiles/Size_Standards_Table2013.pdf http://www.acquisition.gov/far/current/html/Subpart%2019_1.html http://www.acquisition.gov/far/current/html/Subpart%2019_3.html http://www.acquisition.gov/far/current/html/Subpart%2019_14.html#wp1093836 http://www.acquisition.gov/far/current/html/Subpart%2019_8.html#wp1092796 http://www.acquisition.gov/far/current/html/Subpart%2019_13.html#wp1094801 http://www.acquisition.gov/far/current/html/Subpart%2019_15.html#wp1094868 http://www.acq.osd.mil/dpap/dars/dfars/html/current/219_71.htm

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3.1.8 Are you interested in St. Louis, MO location, Springfield, VA location or both opportunities: ________________ ________________________________________________

3.1.9 Include additional details that are not already requested based on the constraints of the information request.

3.2 EXPERIENCE

3.2.1 COMMERCIAL.

Provide relevant details on the responder providing the same or similar services offered or made to the general public or to non-governmental entities for purposes other than governmental purposes in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to, information regarding the contract value, size and length of the effort, responder performing as a prime or subcontractor, customary practices (warranty, financing, discounts, contract types, etc.) under which the sales of the service(s) are made, security details, the customary practices regarding customizing, modifying, or tailoring of a service(s) to meet customer needs and associated costs, the kinds of factors that are used to evaluate performance; the kinds of performance incentives used; the kinds of performance assessment methods commonly used; the common qualifications of the people performing the services; and requirements of law and/or regulations unique to these service(s), that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.2 GOVERNMENT.

Provide relevant details on the responder providing the same or similar services offered or made to Government agencies other than NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, agency, responder performing as a prime or subcontractor, size and length of the effort, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.2.3 NGA.

Provide relevant details on the responder providing the same or similar services offered or made to NGA in the last three (3) years. Relevant details to NGA’s proposed acquisition should include, but not be limited to contract value, information regarding the contract number, program name, size and length of the effort, responder performing as a prime or subcontractor, type of pricing and/or cost, security details, the kinds of factors used to evaluate performance; the kinds of performance incentives; the kinds of performance assessment methods; the qualifications of the people performing the services; and any unique terms and conditions, that can demonstrate the responder’s abilities and capacity to meet NGA’s statement of objectives.

3.3 CAPABILITIES

The following is the responder’s capabilities to meet the proposed acquisition set forth in section

2 of this RFI including the Statement of Need.

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3.3.1 Government requirements needed to support the RFI statement of need.

3.3.1.1 Requirement capabilities that the responder currently possesses. Responses should include the relevant information regarding specific skills, experience, and security clearances that its employees, by labor category, currently possess in performing these services, and any needed hardware or software.

3.3.1.2 Detail the service capabilities that the responder currently does not possess in order to meet the requirement.

3.3.2 Recommended type of pricing for this type of service (e.g. FFP, FPIF CPIF)

3.3.3 Extent to which the responder has the ability to meet the proposed acquisition

3.3.4 Notional schedule and type of plan for transition-in and transition-out (based on previous or similar work efforts).

3.3.5 Extent to which the responder is aware of any potential OCI issues in accordance with FAR

Part 9.5 or any non-mitigatable OCI related to current development work at NGA.

3.4 RECOMMENDATIONS

The responder is invited to provide information and recommendations for fashioning this proposed acquisition. Recommendation areas may include the type of contract, anticipated contract terms & conditions, incentives, variations in delivery schedule, price and/or cost proposal support, and data requirements, contract pricing, and any other areas that the responder believes is relevant for the Government to achieve its stated objectives. The responder may opine regarding what portion of the work could be set-aside for small businesses if all the required work cannot be provided by a small business. Details to support any recommendations for partial small business set-asides should be included.

4.0 RESPONSES

4.1 Reponses are due no later than 5:00pm ET on 17 February 2026. Responses shall be limited to and submitted via e-mail only as a message attachment to Kenneth.M.Lehrmann@nga.mil and

Janet.D.Richards@nga.mil with the message subject line “RFI Response”.

4.2 Proprietary information, if any, should be minimized and MUST BE CLEARLY

MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

5.0 MEETINGS AND DISCUSSIONS

The Government representatives may or may not choose to meet with potential RFI service provider. Such meetings and discussions would only be intended to get further clarification of potential capability, especially any development and certification risks.

6.0 QUESTIONS

Questions regarding this RFI should be submitted in writing by e-mail to

Kenneth.M.Lehrmann@nga.mil and Janet.D.Richards@nga.mil mailto:Kenneth.M.Lehrmann@nga.mill mailto:Janet.D.Richards@nga.mil mailto:Kenneth.M.Lehrmann@nga.mil mailto:Janet.D.Richards@nga.mil

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7.0 SUMMARY

This RFI is only intended for the Government to identify sources that can provide the needed services to fulfill the Government’s requirement. The information provided in this RFI is subject to change and is not binding to the Government. The Government has not made a commitment to procure any of the RFI requirements discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.