Simplex-Grinnell System OFOC_Redacted.pdf

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 4: Single Source Justification for SAP under $150K

OFOC SOP Revision 05 Page 1 of 1 Original Date: 03/22/11 Revision 05 Date: 05/02/2016

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3.5K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. ACQUISITION PLAN ACTION ID:

36C250-21-AP-2243

1A. PROJECT/TASK

No.

538-16-101

1B. ESTIMATED AMOUNT:

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

The existing VAMC Chillicothe campus Fire Detection/Mass Notification and Panic/Duress equipment is comprised of a Simplex-Grinnell System that was recently installed across the campus. The necessity to maintain consistency with Simplex Grinnell equipment is imperative for the continued communication of said Fire Detection System/Mass Notification and Panic /Duress System. The equipment that will be installed under this project must be tied into existing systems. In order for this program to be in effect however, the contractor installing the equipment must be certified by the manufacturer.

3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: The Chillicothe, Ohio VAMC’s existing Fire Detection/Mass Notification and Panic/Duress equipment is comprised of a Simplex-Grinnell System which has been installed across campus. It is imperative that the continued communication of the System be consistent for the safety of the facility.

This equipment is covered by a comprehensive warranty program. This equipment must be installed by a contractor certified by the manufacturer.

4. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: The Simplex Grinnell equipment has been approved for the VA system and installed across campus and the network needs to maintain standardization in order to work efficiently. Also the Simplex-Grinnell equipment can be purchased from numerous certified vendors.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the Commercial Supply and Service SOP for Price Reasonableness templates.

Signature: Date: 6.24.2021 Name: Myron J Carson Title: Contracting Officer NCO: 10 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://www.acquisition.gov/?q=/browse/far/13 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 http://vaww.pclo.infoshare.va.gov/PMWeb/Vol6Chapter5.aspx