Sign in sheet 04.21.2023.pdf

This is a sign-in sheet from a bidders conference dated April 21, 2023, for the State of Oregon Public Utility Commission's Telecommunications Relay Service (TRS) and Captioned Telephone Service (CTS) procurement. The document records attendance at the mandatory or informational meeting held prior to the bid submission deadline of May 11, 2023, at 5:00 PM Pacific Time. The procurement seeks a single contractor to provide 24/7/365 intrastate TRS and CTS services for Marion County and the City of Salem under ITB S-86000-00006501, with an initial three-year contract term and potential for two additional two-year renewals. The required service start date is September 1, 2023. Bidders were required to have a minimum of five years' experience providing TRS and CTS in at least two states and comply with all FCC regulations to be eligible for consideration.

The contract will be funded through the Residential Service Protection Fund, which collects surcharges from landline, cellular, and VoIP subscribers in Oregon. Pricing will be evaluated on a lowest-cost basis, with charges structured around session minutes and conversation minutes with monthly recurring costs. Bidders were required to submit three references for similar projects completed within the last five years and identify key personnel. The procurement includes a Certified Disadvantaged Business Outreach Plan requiring bidders to disclose any certified minority-owned, woman-owned, service-disabled veteran-owned, or emerging small business subcontracting relationships within the past two years and describe future subcontracting opportunities. Evaluation will prioritize the lowest responsible bidder whose proposal substantially complies with all requirements, with potential liquidated damages assessed for service level agreement failures.