Sidewalk,_Curb_&_Gutter_And_Spandrel_Grinding.pdf

County of Orange, OC Public Works

Invitation for Bid for Sidewalk, Curb & Gutter And Spandrel Grinding

IFB # IFB-080-3090406-DS

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Public Works

PROCUREMENT SERVICES

601 N. Ross St.

Santa Ana, CA

92701

Date: Friday, August 7, 2026

INVITATION FOR BIDS

FOR: SIDEWALK, CURB & GUTTER AND SPANDREL GRINDING

BID MUST BE RECEIVED BEFORE:

September 4, 2026 / 2:00 pm

IFB # IFB-080-3090406-DS

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - IFB-080-3090406-DS Model Contract

B - Orange_County_District_Attorneys_Office_Public_Works

C - Contractor_Safety_-Activity_Checklist

D - Contractor_Safety_Responsibility_Form

E - Jobsite_Safety_Inspection_Checklist

F - Reference_Questionnaire_Template

County of Orange IFB

OC Public Works - Sidewalk, Curb & Gutter And Spandrel Grinding, IFB-080-3090406-DS

SECTION 1. General Information

1.1 BACKGROUND

Sidewalk, Curb & Gutter And Spandrel Grinding Services shall be used on an as-needed basis.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Derek Savosh, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Friday, August 21, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Derek Savosh, derek.savosh2@pw.oc.gov, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 120 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

mailto:procurement-support@opengov.com

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 CONTRACTOR SAFETY

Contractor shall comply with the County’s Safety and Loss Prevention Policy and Procedure#306

(“Contractor Safety Responsibilities”) and submit a copy of their Injury and Illness Prevention Program

(IIPP) and Contractor Safety-Activity Checklist to the County’s Project Manager prior to the start of any work performed under the Contract. Contractor will notify County Project Manager of any revisions to the

Safety-Activity Checklist and will provide a new Safety-Activity Checklist upon County request. The IIPP shall comply with California Code of Regulations, Title 8, Section 1509 or 3203(whichever applies).

Contractor shall submit other safety programs that pertain to the type of job that will be performed on site.

County reserves the right to conduct inspections and audits as necessary for the purpose of evaluating any aspect of safety performance under this Contract.

2.16 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.17 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Derek Savosh at derek.savosh2@pw.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Derek Savosh at derek.savosh2@pw.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Derek Savosh at derek.savosh2@pw.oc.gov, no later than five (5) business days after the

Notice of Solicitation Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

mailto:CPOAppeals@ocgov.com

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

I. Scope of Work: This Contract is for grinding of Portland cement concrete sidewalk, curb & gutter, and spandrels. Contractor shall furnish all labor, equipment, tools and incidentals required for Sidewalk, Curb &

Gutter, and Spandrel Grinding Services on an as needed basis as required by County.

A. Work to be done consists of grinding sidewalk with a maximum vertical displacement of up to

1½” at various locations throughout Orange County. Work locations for this Contract will include public roads within unincorporated portions of Orange County, public roads in incorporated cities (Dana Point and

Mission Viejo) for which the County is under contract to perform road maintenance.

B. Other items of work or details not mentioned above that are required by Standard Plans and

Standard Specifications for Public Works Construction latest adapted edition, or these Special Provisions, shall be performed, placed, constructed or installed and no additional compensation will be allowed therefore.

C. Annual grinding of sidewalks, curb, gutters, and spandrels shall be performed to eliminate trip hazards, or to remove raised areas impeding the flow of water, at locations which have a maximum vertical displacement of up to 1½”. Locations which have vertical displacements in excess of 1 ½” shall be noted on the MIR and no grinding will be permitted. Each sidewalk grind of five (5) feet or less will be considered as one (1) location.

D. Annual grinding shall be performed with abrasive grinding equipment utilizing diamond cutting blades and shall be performed so that the sidewalk surface on both sides of the transverse joint or crack has essentially the same texture and does not vary from a true plane enough to permit a 0.3 cm shim

10 cm wide to pass under a straightedge laid on the finished surface parallel with the centerline. Transverse slope of finished surface shall also be uniform.

E. Length of the grind shall vary from a minimum of 4” for a ½” differential to a minimum of 12” for 1 ½” differential, or as directed by Project Manager. Width of the grind shall extend the entire width of the sidewalk.

F. Ground surfaces shall not be smooth or polished and shall have a coefficient of friction of not less than

0.30 as determined by California Test 342.

G. Residue from grinding operations shall be picked up by means of a vacuum attachment to the grinding machine and shall not be allowed to flow across the sidewalk nor be left on the surface or surrounding landscape of the sidewalk. Residue shall be properly disposed of by Contractor away from the construction site and in accordance with applicable laws and regulations.

H. Noise level created by the combined grinding operation shall not exceed 86 dba at a distance of 50’ at right angles to the direction of travel.

I. A location is defined as one sidewalk joint a maximum of 5' wide. Typical locations will be 4'-6' wide.

II. Location of Work: Work locations for this Contract will include public roads within unincorporated portions of Orange County, public roads in incorporated cities (Dana Point and Mission Viejo) for which

County is under Contract to perform road maintenance. This Contract does not include work on any interstate freeway or highway, State highway, State maintained highway, or Private Street, in County or contracted cities. County will be contacted when the jurisdiction of a street or highway is in question.

III. Contractor Requirements:

A. National Pollutant Discharge Elimination System (NPDES) Requirements:

1. County is subject to two Municipal NPDES Permits which authorize the discharge of storm water from its municipal separate storm sewer system (MS4). The MS4 Permits, reissued by the Santa

Ana and San Diego Regional Water Quality Control Boards in 2009, are now in their fifth terms.

They both require County to prepare and update Storm water Program Local Implementation Plan

(LIP) which details how compliance with requirements of the MS4 Permits will be maintained.

2. In preparing the “Erosion, Sediment and Chemical Control Plan” specified herein, Contractor shall adhere to the following minimum requirements from Table A-8.1 of Section A-8 of the LIP:

a. Pollution prevention where appropriate;

b. Development and implementation of a site-specific run-off management plan;

c. Minimization of areas that are cleared and graded to only the portion of the site that is necessary for construction;

d. Minimization of exposure time of disturbed soil areas;

e. Minimization of grading during the wet season and correlation of grading with seasonal dry weather periods to the extent feasible;

f. Limitation of grading to a maximum disturbed area as determined by County before either temporary or permanent erosion controls are implemented to prevent storm water pollution. County has the option of temporarily increasing the size of disturbed soil areas by a set amount beyond the maximum, if the individual site is in compliance with applicable storm water regulations and the site has adequate control practices implemented to prevent storm water pollution;

g. Temporary stabilization and reseeding of disturbed soil areas as rapidly as feasible;

h. Wind erosion controls;

i. Tracking controls;

j. Non-storm water management measures to prevent illicit discharges and control storm water pollution sources;

k. Waste management measures;

l. Preservation of riparian buffers and corridors where feasible;

m. Evaluation and maintenance of all BMPs, until removed; and

n. Retention, reduction, and proper management of all storm water pollutant discharges on site to the Maximum Extent Practicable (MEP) standard.

o. Preservation of natural hydrologic features where feasible;

a. Erosion prevention is to be used as the most important measure for keeping sediment on site during construction;

b. Sediment controls are to be used as a supplement to erosion prevention for keeping sediment on-site during construction;

c. Slope stabilization must be used on all active slopes during rain events regardless of the season and on all inactive slopes during the rainy season and during rain events in the dry season; and

d. Permanent revegetation or landscaping must be implemented as early as feasible.

3. Contractor is responsible for selecting, implementing and maintaining an effective combination of construction BMPs on all projects from the 2009 California Storm water Quality Association

(CASQA) Construction Handbook Web Portal which is available through a subscription service at the following internet link: https://www.casqa.org/resources/bmp-handbooks/municipal-bmp-handbook

4. Contractor is responsible for complying with all locally enforced water quality related codes and ordinances. It should be noted there may be multiple cities/Districts with jurisdiction over public right of way within the project limits and it is Contractor’s responsibility to make sure that activities related to the construction project do not cause violations of local laws.

B. Construction Related Dewatering & De Minimis Discharge:

1. The County has been Waste Discharge Requirements for the County of Orange, Orange County

Flood Control District and The Incorporated Cities of Orange County within the Santa Ana

Region Area wide Urban Storm Water Runoff Orange County, NPDES No. CAS618030 RB8-

2009-0030 as amended by R8-2010-0062 from the California Regional Water Quality Control

Board – Santa Ana Region. Section III.3.ii of this Permit authorizes the de minimis types of discharges listed in NPDES Permit CAG998001 Order N0. RB-2015-0004 General Waste

Discharge Requirements For Discharges To Surface Waters That Pose An Insignificant (De

Minimis) Threat To Water Quality from County owned and/or operated facilities and activities

(including construction), from outside of the Newport Bay watershed.

2. A copy of Waste Discharge Requirements for the County of Orange, Orange County Flood

Control District and The Incorporated Cities of Orange County within the Santa Ana Region Area wide Urban Storm Water Runoff Orange County, NPDES No. CAS618030 RB8-2009-0030 as amended by R8-2010-0062 may be found at http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2009/09_030_oc

_stormwater_ms4_permit.pdf

3. A copy of NPDES Permit CAG998001 Order N0. RB-2015-0004 General Waste Discharge

Requirements For Discharges To Surface Waters That Pose An Insignificant (De Minimis) Threat

To Water Quality may be found at: http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2015/R8-

2015-

0004_Updated_General_WDR_for_Discharges_to_Surface_Waters_that_Pose_an_Insignificant_

Deminimis_Threat_to_WQ2.pdf

4. For de Minimis discharges outside of the Newport Bay Watershed, then Contractor is hereby directed to read and thoroughly comply ……..and to consult the General De Minimis Permit( R*-

2015-004)for the types of de Minimis discharges which are covered and monitoring requirements

C. Working Hours: Contractor shall conduct all operations between 7:00 a.m. and 3:30 p.m. during the normal work week, Monday through Friday. If the Contractor desires to work hours or days other than https://www.casqa.org/resources/bmp-handbooks/municipal-bmp-handbook https://www.casqa.org/resources/bmp-handbooks/municipal-bmp-handbook http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2009/09_030_oc_stormwater_ms4_permit.pdf http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2009/09_030_oc_stormwater_ms4_permit.pdf http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2015/R8-2015-0004_Updated_General_WDR_for_Discharges_to_Surface_Waters_that_Pose_an_Insignificant_Deminimis_Threat_to_WQ2.pdf http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2015/R8-2015-0004_Updated_General_WDR_for_Discharges_to_Surface_Waters_that_Pose_an_Insignificant_Deminimis_Threat_to_WQ2.pdf http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2015/R8-2015-0004_Updated_General_WDR_for_Discharges_to_Surface_Waters_that_Pose_an_Insignificant_Deminimis_Threat_to_WQ2.pdf http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2015/R8-2015-0004_Updated_General_WDR_for_Discharges_to_Surface_Waters_that_Pose_an_Insignificant_Deminimis_Threat_to_WQ2.pdf as provided, it may file a request subject to approval by Project Manager stating intended operations, hours and dates, with a reason for schedule change.

D. Reporting Completed Work: Contractor is required to return all MIRs and photos to Project

Manager upon completion of work. Each completed MIR must have the firm’s name, date of completion and name and signature of Contractor’s representative certifying completion of work. Completed MIRs shall be delivered to Project Manager within five working days after completion of each work package.

E. Inspection: Contractor shall provide Project Manager with a list of project locations requiring final inspection on a weekly basis. The list must be written and delivered or FAXED at (714) 955-0378 to attention of the project Manager. All work at a location must be satisfactorily completed and approved by Project Manager prior to final approval for payment of that location.

F. Sound Control: Contractor shall comply with all County and local sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to this Contract, and shall make every effort to control any undue noise resulting from the construction operation.

G. Dust Control: Contractor will perform his operations in such a manner as to limit dust. Contractor shall not create dust in such a quantity as will violate the AQMD regulations.

H. Water: Contractor shall furnish all water required for the performance of this work, shall make all arrangements for obtaining all water with the governing water district, and shall comply with all requirements set forth by the governing water district.

I. Traffic And Access: Traffic and Access shall conform to Subsection 8-10-1, "Traffic and Access", of the Standard Specifications and these special provisions. Spillage resulting from hauling operations along or across any public traveled way shall be removed immediately by Contractor, at his expense.

When entering or leaving roadways carrying public traffic, Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic. Contractor shall provide access to all residential driveways except at those times when construction operations specifically prohibit such access. Contractor shall furnish and maintain such devices necessary to provide safe passage for the public through the construction area. Contractor shall place and maintain barricades at both ends of repair areas. Should Contractor appear to be neglectful or negligent in furnishing warning and protective measures the Project Manager may direct attention to existence of a hazard and the necessary warning and protective measures shall be furnished and installed by Contractor, at his expense. Should Project Manager point out the inadequacy of warning and protective measures, such action on the part of Project Manager shall not relieve Contractor from responsibility for public safety or abrogate his obligation to furnish and pay for these devices.

J. Protection And Restoration Of Existing Areas: Contractor will protect all furnishings and improvements from damage by its operations. All damage will be repaired or replaced, at the option of County, at Contractor’s expense within three (3) days after notification of such damage. Repairs and/or replacements will be equal to original in all aspects.

K. Safety: Contractor agrees to perform all work outlined in this Contract in such a manner as to meet all accepted standards for safe practices during operations and to maintain safe conditions or premises and ways at all times, including safely stored equipment, machines and materials. This includes compliance with Local County, State or other legal intents and terms of the applicable OSHA and

CAL/OSHA Safety orders at all times so as to protect all persons, including Contractor's employees and County against injury or damage to their property.

L. Reporting Completed Work: Contractor is required to return all MIRs and photos to Project

Manager upon completion of work. Each completed MIR must have the firm’s name, date of completion and name and signature of Contractor’s representative certifying completion of work. Completed MIRs shall be delivered to Project Manager within five working days after completion of each work package.

IV. Deficient Performance: The following Liquidated Damages shall be applied to deficient performance and/or late completion. Parties hereto agree that it is impracticable or extremely difficult to determine actual damages to County from failure to perform the work according to established schedule. Therefore, Two

Hundred and Fifty Dollars ($250.00) will be deducted and withheld from payments due or to become due to

Contractor for each calendar day work is incomplete beyond scheduled day.

V. Identification And Scheduling Of Work: Project Managers conduct recurring inspections of sidewalk and investigate citizen complaints of sidewalk lift. Project Managers document the damage with photos and a short summary of the damage and required repair using a Maintenance Inspection Report (MIR) form. This report includes specific location and Thomas Guide reference. Operations & Maintenance staff reviews, prioritizes and "packages" these reports to include several locations in the same general geographic area. Work packages, including MIR's and photos, will be prepared for Contractor on a periodic basis.

Contractor shall furnish a work plan indicating day/date for work on each general work area in the work package. County reserves the right to insert additional locations into a work package at any time. When this occurs, Contractor may request from Project Manager additional time for completion. Project Manager will respond to Contractor requests for additional time by close of business the working day following the request.

VI. Work Completion Schedule: Assumed rate of production for sidewalk grinding is 30 locations per day. Completion time for each work package will be computed by allowing five working days for scheduling plus one working day for each 30 locations or fraction thereof in the work package.

VII. Acceptance Of Work: Each work location reported as complete shall be accepted by Project Manager for payment unless Contractor is notified otherwise by close of business, the second Friday following the Report of Completion.

VIII. Additional Work:

A. Upon County request, Contractor shall submit supplemental proposals for Additional Work not called for under the Scope of Work of this Contract. Contractor must obtain County Project Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s

Project Manager or designee and Contractor will inspect the finished product at no additional cost to

County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS); and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the DVBE requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that the contractor’s failure to comply may be construed by the County as a material breach of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the SUPPLIER RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business.

2. Must be certified with DGS as an OCLSB and/or DVBE.

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award and through the term of the contract. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certificate are required and must be returned with the solicitation response.

Verify with County: Once a firm becomes certified by the DGS as a small business, the firm shall access the County’s OCLSB verification portal to search for their company legal name in the OCLSB verification database.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true http://www.oclsbverify.com/ to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

SIDEWALK GRINDING

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 SIDEWALK, CURB & GUTTER

AND SPANDREL GRINDING

1 Per Each

Grind

2 Sidewalk Grinding – 5’ or less (6-19 grinds at location)

Line Item Description Quantity Unit of

Measure Unit Cost Total

3 Sidewalk Grinding – 5’ or less (20+ grinds at location; saturation of a mapped-out neighborhood/area)

TOTAL

GUTTER AND SPANDREL GRINDING

Line Item Description Quantity Unit of

Measure Unit Cost Total

4 Gutter Grinding 1 Per Liner

Feet

5 Spandrel Grinding 1 Per Liner

Feet

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 120 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.3.4 California Secretary of State registration - active and in good standing * Please upload your active certificate from the California Secretary of State.

CA Sec. of State Verification Link = https://bizfileonline.sos.ca.gov/search/business

*Response required

8.3.5 D-U-N-S Number*

Please provide your company's DUNS number.

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in lieu of the number.

*Response required

8.3.6 Federal Taxpayer ID Number*

*Response required

8.3.7 California Department of Justice, Office of Attorney General active registration* For Non-Profit and/or Charitable organizations, please provide your active (registration status is current). All others enter N/A.

• RCT Registration Number

• Renewal/Expiration Date

DOJ Verification Link - https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

8.3.8 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

https://sam.gov/entity-registration https://bizfileonline.sos.ca.gov/search/business http://www.dnb.com/ https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

8.3.9 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.3.10 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.11 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.12 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.3.13 Regular Business Hours*

*Response required

8.3.14 Regular Holidays and Hours When Business Is Closed*

*Response required

8.3.15 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.16 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

8.3.17 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

8.3.18 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant

Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "No"

8.3.19 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

*Response required

8.3.20 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business under a different name?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.3.21 Sole Proprietor's Name*

You have indicated that your firm is a sole proprietorship doing business under a different name.

Please provide the sole proprietor's name and the name you are doing business under.

*Response required

8.3.22 Contact Person for Solicitation*

Please provide the following in relation to the point of contact for this solicitation:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.3.23 Project Manager*

Please provide the following regarding who will be your project manager for this project:

• Project Manager Full Name

• Project Manager Telephone Number

• Project Manager Email Address

*Response required

8.3.