Shortlist-Meeting_Notice_Eng-Testing-Cont.Svces.pdf

This is a Public Meeting Notice issued by Volusia County Schools Planning & Business Services regarding a Shortlist Meeting for Request for Qualifications (RFQ) No. 2026-001 for Engineering Testing Continuing Services. The RFQ seeks to select multiple qualified firms to provide engineering testing and laboratory services on an as-needed basis for various district projects, including asphalt inspection and testing, concrete compression testing, soil boring and analysis, masonry unit testing, welding inspection, structural bolted connection testing, and Phase I environmental audits. The shortlist committee meeting is scheduled for Friday, January 23, 2026, at 9:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with both in-person and Teams meeting access options provided. The procurement timeline includes a consultant certification board meeting anticipated for January 13, 2026, a board meeting approval notice of intended decision on February 10, 2026, and an anticipated contract award date of June 23, 2026. The contract term is for two years with potential renewal options for up to three additional one-year terms contingent upon satisfactory performance evaluations and mutual agreement.

Firms must possess a current Certificate of Qualification and maintain professional liability insurance of $1,000,000, workers' compensation insurance, general liability of $1,000,000, and automobile liability of $1,000,000. Compensation is structured as a negotiated fixed fee, with Phase I Environmental Audits priced on a tiered fixed-fee basis depending on parcel size (0-20 acres, 20-60 acres, and 60+ acres). Additional services beyond basic testing, such as expert witness testimony, Phase II environmental assessments, and soil contamination testing, require separate written authorization and pre-approved hourly rate agreements. Eight consultant firms submitted responses to the RFQ: Ardaman & Associates, Inc., ECS Florida LLC, Ingenuity Engineers, Inc., NADIC Engineering, NOVA Engineering & Environmental, LLC, Terracon Consultants, Inc., Universal Engineering Sciences, LLC, and Beryl Project Engineering, LLC (which declined to submit a quote). The procurement follows the Consultants' Competitive Negotiations Act (CCNA) and State Requirements for Educational Facilities (SREF), with evaluation preference given to firms with previous engineering testing experience on occupied school campuses and K-12 contracted services.