Shelving Pkg RFIs 2026-02-11.pdf

Submitted Question Response

Are alternates accepted?

Furniture Package, alternates are not accepted. Products, finishes, and details have been selected and vetted with Dodgeville Public Library. Shelving Package, alternates of approved equal are accepted. Custom Casegoods, alternates not applicable

Please confirm that engineered or stamped shop drawings are not required for the shelving, end panels, and canopy tops, and that standard manufacturer shop drawings and product data will be acceptable for submittal and approval.

Manufacturer engineered/produced shop drawings are acceptable; however, shop drawings are requested to show accurate dimensions and specialty shelving types (mobile or unique depths). End panels and canopy tops shop drawings must clearly articulate compatibility for products with shelving. HGA will be reviewing such drawings for compatibility with functional & aesthetic intent.

Please confirm that shelving anchorage and installation requirements should follow the manufacturer’s standard installation instructions, and that no project-specific anchorage design or engineering calculations are required from the vendor.

Typical shelving anchorage per manufacturer requirements is acceptable. In-wall blocking has been provided where able in Gypsum Walls; however some lower level walls are CMU - vendor to coordinate/plan accordingly.

Please confirm whether the awarded vendor is required to perform field verification of dimensions prior to fabrication. Additionally, should any discrepancies between field conditions and the bid documents be submitted via RFI before installation proceeds?

Field Verification is highly encouraged. If not before fabrication; a site visit before install is very welcomed for smooth install process. Vendor can work with HGA to acquire necessary critical dimensions.

Please clarify any restrictions related to installation hours, building access, or sequencing requirements for the library—such as after-hours work, coordination with library operations, or noise limitations.

Please assume installation during normal business hours.

Building access will be coordinated with library and/or General Contractor.

Please confirm whether physical finish samples are required as part of the submittal process, or if manufacturer product data and finish cut sheets will be acceptable in lieu of physical samples.

Physical Samples are required (post-award) during submittal process.

Under Part 3 – Execution 3.0 Installation of Shelving A. Installers to be Factory-Trained and certified – Please provide the requirements as to be certified ?

“With your submission we are looking for confirmation/documentation that your installation crews have been trained by the manufacturer (or manufacturer’s approved sub-parties) to install their products to meet all necessary requirements, warranties, etc.”

DODGEVILLE PUBLIC LIBRARY - SHELVING BID PACKAGE RFIs

FEBRUARY 11, 2026

Dodgeville Public Library Shelving Bid Package RFIs 3757-004-00

February 11, 2026

DODGEVILLE PUBLIC LIBRARY - SHELVING BID PACKAGE RFIs

FEBRUARY 11, 2026

In the specifications, it calls for sloping base shelves, but we only see them referenced specifically in the description for SH-1d and the rest say ‘fixed base shelf’. Can you please confirm whether sloped bases should be included only for SH-1d, or if they are intended for all shelving types?

Intent for all shelving to include sloped bases.

The shelving frames add 2" to the overall depth.

So a 12" deep base shelf would result in a 14" overall depth (and 26" overall for double-sided units). Since this also affects end panel and top dimensions, can you please confirm the required overall depths?

Noted. Intent is for all end panels/canopy tops to be coordinated with steel and to fully capture/cover the steel units. Overall shelving width shall be at least 1-inch wider that overall shelving/frame depth. I.E. if a double face unit is 12+12+2 = 26"Overall, End Panel/Canopy Top shall be 27- 28"W.

For the SH-1d units, should we include exposed or concealed casters? Exposed casters are what you have shown in the specs and allow the units to be locked, while concealed casters do not. Please provide exposed/locking.

Manufacturer states they cannot create the 28” deep unit the way it is specified. ( bid specifies wanting 11” on one and 15” on the other).

Manufacturer does not currently have those base assemblies, and cannot create them. Will you accept a standard 24” D Base shelf for these 2 units ?

Please provide as close to the orignal specification as able.

24"D shelf in lieu of 15"D shelf will meet library's functional needs. Final proposed solution & dimensions will need to be evaluated with plan for final confirmation.

Is this a prevailing wage job? No.

Is this a union job? No.

Age of building? Existing is 30 years old. Addition will be brand new.

Is this a military base install? No.

Can current receiving area accommodate up to a 53ft Semi Truck?

No this is not promised. Brand new parking lot (at main floor) may not be accessible to semi and may not be available for use during install. Please plan to utilize/coordinate temporary street parking if over-sized truck is utilized.

Is the install on the main level?

Install occurs on two levels; each level has door on grade accessibility.

Please list widths of all doorways. 36"wide and larger.

Is there an elevator available? Dimensions?

Although an elevator exists between floors, we ask all vendors use on-grade exterior doors per floor. Dimensions not applicable as it should not be used.

Loading Dock available? No.

Do you have access to a fork lift? This is not guranteed.

Do you have access to a pallet jack? No.

Do you have access to a dollie?

Yes. (STRONG preference to vendors who can provide all necessary install equipment)

Time Restrictions on working time? Assume normal business hours.

Will other trades be present on site?

Yes. Assume General Contractor, Subcontractors, and Furniture Dealerships/Installers.

Can you provide a floor plan to quote? Already provided.

Dodgeville Public Library Shelving Bid Package RFIs 3757-004-00

DODGEVILLE PUBLIC LIBRARY - SHELVING BID PACKAGE RFIs

FEBRUARY 11, 2026

Can you provide installation instrcution prior to install date? Yes. Please review package and questions in full.

Will the installers have access to your dumpster? No. (Those who utilize without permission will be charged) Can you accept the product ahead of installation date?

No. Active contruction liekly prevents staging/storage of any product.

Will installers require any badging? No. (To be confirmed closer to install date.)

Dodgeville Public Library Shelving Bid Package RFIs 3757-004-00