SGE50016R0139_FLORENCE_MAINTENANCE.pdf

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

SGE50016R0139 SEALED BID (IFB)

X NEGOTIATED (RFP)

2. TYPE OF SOLICITATION 3. DATE ISSUED

07/27/2016

RATING

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, 60435

GERMANY

7. ISSUED BY 8. ADDRESS OFFER TO

9. FOR INFORMATION EMAIL: a. NAME b. TELEPHONE NO. (Include area code)(NO COLLECT CALLS) c. EMAIL

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

- SF-1442

- Solicitation

- Attachment 1 Exhibits (A - I)

- Attachment 2 Price Proposal Breakdown

OFFERS SHOULD BE SUBMITTED ELECTRONICALLY TO FrankfurtRPSO@state.gov NO LATER THAN 15:00

CEST, AUGUST 26, 2016.

11. The Contractor shall begin performance within ___30___ calendar days and complete it within ______ calendar days after receiving award, X notice to proceed. This performance period is X mandatory negotiable. ( (See __.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

X YES NO

12b. CALENDAR DAYS

Sealed offers in original and ____ copies to perform the work required are due at the place specified in item 8 by __15:00:00__ (hour) local time __08/26/2016 __ (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

a.

b. An offer guarantee is, X is not required.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.c.

d.

Offers providing less than __30__ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

13. ADDITIONAL SOLICITATION REQUIREMENTS:

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA - FAR (48 CFR) 53.236-1(e)

SGE50016R0139

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CONTACT: DUNS:

CODE FACILITY CODE

The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

17.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __________ copies to issuing office) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No futher contractual document is necessary.

30a.NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

David A. Cubitt 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 4-85) BACK

001 Florence Maintence Services - Base Year 0.00 AL Doc Ref No:

Delivery Date

FOB:

Identifier Title Date Number of Pages

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment, as identified in this solicitation and Exhibit I, for all building maintenance and repair services at the U.S. Consulate General Florence, Italy as described in Section C, DESCRIPTION/SPE- CIFICATIONS/WORK STATEMENT, of this contract and exhibits attached in Section J.

B.2 TYPE OF CONTRACT

This is a fixed price type contract for scheduled maintenance services as defined in Section C. The fixed price will include all work, including furnishing all labor, materials, equipment and services, overhead (including cost of Workers’ Compensation and War- Hazard Insurance, which shall not be a direct reimbursement) and profit, unless otherwise specified. The Contractor shall provide one of its personnel as the supervisor/foreman assigned full time to this contract. This supervisor/foreman will act as liaison between the Contractor and the Embassy and will be onsite at Consulate General Florence from 8:30 a.m. until 5:30 p.m, Monday through Friday.

He/She must be fluent in English, both written and oral. The Government will issue on a weekly, biweekly, monthly, quarterly, or semi-annual basis scheduled task orders for preventive maintenance, which are pre-printed forms and generated by the computerized Global Maintenance Management System (GMMS). The scheduled work orders shall identify the listed system/equipment or other description, machine number, location, task description, for the Contractor to perform the maintenance services specified. (See Exhib-it A, Section J).

An indefinite delivery/indefinite quantity type contract will be awarded for unscheduled work or urgently needed services. In-dividual delivery orders will be issued using the fixed hourly rates identified below. The fixed hourly rates shall include wages, over-head, general and administrative expenses, and profit. Hours and labor categories for these delivery orders shall be negotiated into a firm-fixed-priced delivery order using the standards identified in the Means for Maintenance and Repair Costs Data and adjusted for Consulate Florence. The actual amount of work to be performed, an estimate of the professional/technical effort required, the time of such performance, and the location of the property(s) shall be authorized by delivery orders issued by the Contracting Officer. Oral or-ders may be necessary for emergency services however they shall be issued in writing within three business days of the oral instruc-tions. See Exhibit B, Section J for sample of an Unscheduled Work Order.

B.3 PRICES/COSTS

B.3.1 Value Added Tax

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.3.2 All prices shall be submitted in European Union Euros

B.3.3 Scheduled Maintenance Services

(a) In consideration of satisfactory performance of all the scheduled services required under this contract, the Contractor shall be paid a fixed-price per month for Scheduled Maintenance Services. No additional sums will be payable on account of any es-calation in the cost of materials, equipment or labor (unless mandated by local law see B.7), or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by the maintenance plan is. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rate.

(b) Premium pay for services required to be provided on holidays is included only in the fixed prices for Scheduled Main-tenance Services.

SGE50016R0139

Line Item Summary

Solicitation Number:

SGE50016R0139

Contract Number: Title: IT - Florence Maintenance Contract (Rome issued)

Date of Solicitation:

07/27/2016

Line Item No. Description Quantity Unit Unit Price Total Cost

B.3.4 Unscheduled Services

(a) The fixed hourly rates per labor category shall be used to establish firm fixed-price task orders. Each task order shall be issued in advance and priced by multiplying the hourly rates by the number of hours required.

(b) The Contractor shall also be reimbursed for costs for any materials/equipment ordered under the task order issued by the Government in conjunction with the Unscheduled Services, as further described in H.14. No profit shall be added to this material/ equipment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of transportation and cost of handing. If VAT charges are paid then they must be itemized in each task order.

B. 3.5 Emergency Services

(a) Emergency services shall be issued and priced at the same rates as unscheduled services, however, work that is re-quired beyond normal working hours or days (see F.8) or 40 hours per week or 8 hours per day and meet the definition of emergency services as defined in C.1.3 may use overtime rates as fixed below.

(b) The Contractor shall also be reimbursed for costs for any materials/equipment ordered under the task order issued by the Gov-ernment in conjunction with the Emergency Services, as further described in H.14. No profit shall be added to this material/equip-ment. All costs of materials/equipment shall be itemized on the invoice, such as purchase price of material/equipment, cost of trans-portation and cost of handing. If VAT charges are paid then they must be itemized in each task order.

B.3.6 Ordering

Ordering - (a) All supplies or services to be furnished under this contract shall be ordered by the issuance of delivery orders by the De-partment of State. Orders may be issued from the date of the Contracting Officer's signature until the end of the "Period of Perform-ance" applicable to this contract.

(b) Contractor will be asked to submit a cost proposal (sample shown in Exhibit D) when given a draft scope of work for an unsched-uled task.

(c) Contracting Officer will negotiate and develop firm-fixed-priced delivery orders for each unscheduled or emergency task that needs to be performed.

(d) All delivery orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of con-flict with any order.

B.4 DEFENSE BASE ACT (DBA) INSURANCE

DBA insurance may be required in accordance with FAR clauses 52.228-3 and 52.228-4 contained in Section I. DOSAR Clause 652.228-70 contained in section K assists the Contractor in determining the need for DBA insurance or other coverage. DBA Insur-ance may be obtained from any U.S. Department of Labor (DOL) authorized DBA insurance broker. A list of DOL approved insur-ance brokers is available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm. DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract.

B.5 Pricing Breakdown

The rates for this contract are shown in attachment 1 Price Proposal Breakdown. A summary of totals for this indefinite delivery in-definite quantity contract are of shown below.

GRAND TOTAL

Base Year Total: _______________ First Option Year Total: _______________ Second Option Year Total: _______________ Third Option Year Total: _______________ Fourth Option Year Total: _______________

GRAND TOTAL: _______________

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1. INTRODUCTION

C.1.1 General. The U.S. Consulate General Florence, Italy (Consulate) requires a building maintenance service Contractor to per-form both scheduled and unscheduled work orders on U.S. government owned properties. The Contractor shall furnish managerial, ad-ministrative and direct operational personnel to accomplish all work as required in this contract. The Contractor shall designate an English speaking representative (supervisor/foreman) who shall supervise the Contractor's workforce and be the Contractor's liaison with the U.S.

The designated supervisor/foreman shall be located on-site in an office designated by the Contracting Officer during normal Consulate working hours and shall have supervision as his/her function during the times s/he is on duty. The supervisor may also be required to make minor repairs where possible and practical. The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes. Specific services are described in detail below.

C.1.2 Personnel. The Contractor shall be responsible for providing qualified technicians (with at least one of each trade at the jour-ney-man level or equivalent) with relevant experience of more than 3 years to meet the minimum requirements established below to perform maintenance services in accordance with the maintenance plan shown in Exhibit A and unscheduled services. Helper posi-tions do not need to meet this 3 year minimum requirement. Personnel shall meet the minimum criteria for labor categories shown in Section B.4.2 as identified in Exhibit C.

C.1.3 Definitions.

"CMP" is a comprehensive maintenance plan.

“COB” means Consulate Office Building.

"Daily" means 5 days per week, on each non-holiday workday.

"Emergency Services" are task orders which require immediate attention to minimize or avoid major system malfunction, loss of prop-erty or threatens the health and well-being of building users. Emergency services may involve working other than normal work day or hour as defined in F.8. This shall include, but not be limited to, Italian national and local holidays, American holidays and weekends.

Contractor is required to respond to a call for emergency services within four (4) hours and take immediate action to mitigate the emergency situation.

"Execution Plan" is submitted by the Contractor and defines the methods and disciplines used to carry out the maintenance plan as provided in Exhibit A.

"General Instructions" mean those instructions, directives and guidelines that apply to all employee maintenance personnel.

“GMMS” is a computerized maintenance management system such as the Department of State’s Global Maintenance Management System, PMCI or QUIBIC.

"HVAC" means Heating Ventilating and Air-Conditioning.

“Make Readies” are the preparation of residential units to be “made ready” for new occupants and should be negotiated as unsched-uled work orders.

"PM" means Preventive Maintenance

“POR” means Principal Officer’s Residence.

“Post” means staff located at the Consulate.

“PSO” means Post Security Officer.

"Routine Maintenance and Repair" includes the preservation in a sound state of real property and might include day-to-day electrical and plumbing work, and the purchase of maintenance stock.

"Scheduled Maintenance Services" includes all routine maintenance functions identified in the Exhibit A, Maintenance Plan or Facil-ity Maintenance Plan, for post systems and equipment.

"Unscheduled Maintenance and Repair Services" includes minor maintenance and repair services which are not identified in the Com-prehensive Maintenance Plan or Facility Maintenance Plan.

C.1.3.1 The Contractor shall provide an Executive Plan to carry out the maintenance as shown in Exhibit A. These duties and responsibilities are described in Subsection C.1.5. The Contractor shall provide a draft of the Executive Plan to the COR for review 30 days after contract award.

C.1.4 Location, Service, Kind of Personnel: A sample listing of locations, kinds of services, and personnel by category, is provided in Exhibit A (Department of State Real Property Application and Preventive Maintenance Work Order Tasks). A sample of an un-scheduled order is described in Exhibit B and is for illustration only and will not necessarily be identical to services provided under this contract.

C.1.5 Duties and Responsibilities.

C.1.5.1 Outline of Electrical/HVAC/Plumbing/Other Mechanical Services to be Performed: (ALL PROPERTIES)

Services to be performed by these technicians shall include those outlined below. Damage or situations requiring major or special-ized remedial services shall promptly be brought to the attention of the COR or the Embassy Management Office, and efforts shall be made to minimize such trouble or damage until proper corrective action can be taken. Major and specialized repairs shall be carried out by the Government, independent of this contract. Services to be performed as part of scheduled maintenance to include:

C.1.5.1.1 Electrical

(1) Monitoring the operating condition of all systems and equipment in the central station, substations and machine rooms on a regular basis.

(2) Replacing circuit breakers and/or fuses and materials. No Government Furnished Equipment (GFE) will be provided under the contract.

(3) In an emergency, taking all possible measures to prevent hazards, ensure safety and maintain property. Promptly re-porting to the COR, the Power Company (as required by the Embassy-Power Company Agreement), or to the PSO when the COR or his/her staff are unavailable.

(4) Monitoring, checking, and repairing the centralized Uninterruptible Power System (UPS) including the batteries for proper operation. No GFE provided.

C.1.5.1.2 HVAC

(1) Operating the Heating/Ventilation/Air Conditioning(HVAC) systems according to the pertinent seasonal cooling/ heating requirements as prescribed by the COR.

(2) Providing seasonal (i.e. off-, pre-, and post-season) servicing on the heating and air-conditioning plant equipment.

(3) Making insulation tests, adjusting relays, resetting circuit breakers, cleaning contact surfaces.

(4) Making minor repairs to the systems and their equipment in accordance with scheduled and unscheduled work or-ders. No GFE provided.

(5) Keeping records on power consumption and operation, maintenance, repair of major equipment, as defined by post, on a daily basis, in a continuous calendar-day series: these records shall remain the property of the Government and be available for inspection by the COR or his staff at any time.

(6) Inspecting pumps for abnormal temperature, vibration, noise, and other trouble symptoms, and adjusting as neces-sary.

(7) Inspecting valves for restriction, leaks and other trouble symptoms, and adjusting as necessary.

(8) Inspecting and repairing or resetting hot water heaters.

(9) Performing periodic cleaning, washing and/or replacing of all air filters for all split-pack air-conditioner systems units at all properties. The terms "cleaning" means "dusting" where unwashable filters are used, "washing", where washable filters are used and "replacing" where unwashable/throwaway filters are used. Contractor shall supply filters as part of this contract.

(10) Inspecting all HVAC work including pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions; providing routine servicing such as retightening, caulking, lubricating, and performing first echelon maintenance.

(11) Monitor the operation of the main boiler system to ensure continuouos and proper operation. Perform prentive maintenance as noted in Exhibit A.

C.1.5.1.3 Plumbing:

(1) Inspecting all plumbing work including pipes, ducts, valves, dampers, fittings, waste water and sewer lines, traps, catch basins, toilet fixtures, down-spouts, and gutters for clogging and loose joints, restrictions, leaks, and other faulty conditions;

providing routine servicing such as retightening, caulking, lubricating, and performing first echelon maintenance.

(2) Inspecting sprinklers, domestic hot water heaters, drinking fountains and servicing to maintain in good and proper working order.

(3) Maintaining continuous records of water consumption for inspection by the COR or his staff at any time; such re-cords to remain the property of the Government.

C.1.5.1.4 Other Electrical/Mechanical:

(1) Inspecting all fire extinguishers and fire extinguishing systems (including halon gas), smoke and heat detectors in all communal areas once a month for proper operation and reporting the results to the COR. The date of each inspection shall be stamped on the tag attached to each piece of equipment.

(2) In case of elevator failure or trouble, promptly notify the COR. Routine and preventive maintenance for the elevator is provided by others, Contractor is not responsible for maintaining or repairing the elevator.

(3) Emergency Generators - In case of generator failure or trouble, promptly notify the COR. Contractor is responsible for checking the overall condition of the emergency generator system and generator room on a weekly basis. Must check fuel levels monthly or after generator has been in operation. Routine and preventive maintenance for the generator is provided by others, Con-tractor is not responsible for maintaining or repairing the generator.

(4) Inspecting and repairing residential appliances located in the three residences and the Consulate. Residential applai-ances include; refrigerators, gass ranges, clothes washers, clothes dryers, and dishwashers.

C.1.5.2 Electrical/Mechanical Installations to be Operated and Maintained:

See Exhibit A for a representative sampling of the systems and equipment to be Operated and maintained.

C.1.5.3 Miscellaneous Maintenance and Repair Services: The Contractor shall provide day-to-day maintenance and repair services for all Government-owned/long term leased properties, systems, equipment as directed by the COR.

C.1.5.4 Miscellaneous Maintenance and Repair Services

C.1.5.4.1 Painting See Exhibit A for technical specifications for painting work.

C.1.5.4.1.1 APPLICABLE PAINTING STANDARDS AND PAINT SPECIFICATIONS: Painting and preparatory work shall be in accordance with industry standards, and supplemented with the instructions given below. In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

C.1.5.4.1.2 PAINT TYPES: All paint used shall be lead free and no or low VOC. Latex, basic off-white, to match existing, or semi-gloss, basic off-white to match existing, or high-gloss, basic off-white to match existing shall be used. Where a custom color must be matched, Contractor shall match exiting to the extent possible.

C.1.5.4.1.3 PREPARATION AND PROTECTION OF WORK AREA

(1) Painting shall not disturb or damage any fixed property (including but not limited to; light fixtures, floors, carpets, or windows). The contractor shall move and/or protect property while painting and shall return such property to its original position when work

(2) The contractor shall remove furnishings (such as furniture, rugs, etc.) or protect them by protective cover-ing. The contractor shall also protect floors from soiling and paint spills. The contractor shall not wash wooden floors under any cir-cumstances. To protect floors (of all types) from damage, the contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

(3) If the contractor spills any paint, or in any way soils the floors, a specialist floor finishing company at the contractor’s expense shall perform the cleanup. After completion of the painting work, the contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.1.5.4.1 Carpentry

(1) Windows and Shutters: Contractor shall inspect and monitor all windows and shutters to ensure their con-tinued safe operation. Minor repairs to window closures, panes, or accessories shall be performed under this contract. Significant re-pairs or complete window replacement shall be handled as “unscheduled” work via a task order.

(2) Doors and Locks: Contractor shall inspect and monitor all doors and locks to ensure their continued safe operation. Minor repairs to doors, closures, panes, or accessories shall be performed under this contract. Significant repairs or com-plete door replacement shall be handled as “unscheduled” work via a task order.

(3) Fixtures, furniture and equipment (FF&E): Contractor shall make minor repairs and adjustments to exist-ing office and residential FF&E. Assembly of new FF&E shall be handled as “unscheduled” work via a task order. A listing of com-mon FF&E is provided in Exhibit A.

The detailed work requirements and instructions including emergency works shall be provided by the Contracting Officer to the Contractor's Liaison who shall supervise, schedule, and manage the performance of the assignments.

All personnel assigned by the Contractor for the performance of the respective services shall be regular employees of the Contract-or, and shall be supervised by the Contractor. There shall be no employer-employee relationship between the Government and the personnel. Subcontractors may only be employed with the express written consent of the Contracting Officer.

C.2 SUPERINTENDENCE BY CONTRACTOR:

The entire operation of the contracted services shall be superintended by the Contractor's bilingual (English/Italian) liaison (Supervisor/Foreman), who shall maintain a close contact with the Contracting Officer and the COR in order to coordinate the per-formance of the contracted services with the needs of the Government.

The Supervisor/Foreman, or his/her qualified assistant, shall be on duty and on site at the Consulate throughout the normal operating hours of the Consulate. S/he shall also superintend the performance of the contracted services on Saturdays, Sundays, and holidays.

C.3 QUALITY ASSURANCE

The Contractor shall institute an appropriate inspection system including checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract requirements. Copies of the weekly inspection reports shall be provided to the

COR.

Any shortcomings and/or substandard conditions noted in such inspections shall be promptly corrected and improved; any conditions beyond the responsibility of the Contractor shall be brought to the attention of the Contracting Officer or COR, for disposition.

C.3.1 Monthly Report: The Contractor shall render a monthly building maintenance report, summing up observations resulting from the inspections, difficulties or irregularities encountered, measures taken, improved conditions, repairs or services needed (those beyond the Contractor's responsibilities), special work done, recommendations, and other matters related to operation and mainten-ance of the buildings and facilities covered by this contract. The monthly report shall be provided in a format similar to the one in Ex-hibit F, signed by an authorized representative of the Contractor, and shall be submitted to the COR, together with the Contractor's monthly invoice.

C.3.2 Inspection by Government: The services being performed hereunder and the supplies furnished therefor will be inspec-ted from time to time by the COR, or his/her authorized representatives, to determine that all work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be re-quired by the Contracting Officer as a result of such inspection.

SECTION D - RESERVED

SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

Clause Title

52.246-4 Inspection of Services - Fixed-Price (Aug 1996)

52.246-12 Inspection of Construction (Aug 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfact-ory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Paragraph Performance Threshold Services

Performs all maintenance services set forth in the Performance Work Statement (PWS)

C.1 thru C.4 All required services are performed and no more than one (1) customer complaint is re-ceived per month

E.2.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

E.2.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to cor-rect the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Con-tractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same de-ficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm

These addresses are subject to change. If the Federal Acquisition Regulation (FAR) is not available at the locations indicated above, use the Department of State Acquisition website at http://www.statebuy.state.gov/ to see the links to the FAR. You may also use an internet “search engine” (for example Google, Yahoo, Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

Clause Title

52.242-15 Stop-Work Order (Aug 1989)

52.242-17 Government Delay of Work (Apr 1984)

52.242-14 Suspension of Work (Apr 1984)

F.2 PERIOD OF PERFORMANCE

The contract shall be effective on the date of the Contracting Officer's signature, and shall remain in effect for one year, with 4 one-year options for renewal. Individual delivery orders for unscheduled work will identify completion times for specific unscheduled/ur-gent tasks.

F.3 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery Date Deliver To C.1.3.2 Execution Plan 1 30 days after award COR C.3. Quality Assurance Plan 1 10 days after award COR C.3. Inspection Report 1 7 days after end of weekly period COR C.3.1. Building Maintenance Re-port

1 5th day of each month COR

H.1.2.3. Bios on Personnel 1 10 days after award COR H.3. Bonds (ILCs) 1 15 days after award CO

H.4. Insurance/Licenses & Per-mits

1 30 days after Notice of Award CO

H.10.1 Safety Plan 1 30 days after contract award COR H.7.1 Waste Disposal Report 1 Last day of each month COR

F.4 CONTRACTOR'S SUBMISSION OF MAINTENANCE SCHEDULE AND MINOR REPAIRS UNDER UNSCHEDULED

WORK ORDERS

The time for submission of the schedules and General Instructions referenced in Section I, 52.236-15, "Schedules for Con-struction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 4 calendar days after receipt of an ex-ecuted contract". The Contractor shall weekly revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors employed by the Government. The Contractor shall submit a schedule which se-quences work so as to minimize disruption at the jobsite.

All deliverables shall be in the English language, unless otherwise provided hereunder, and any system of dimensions (i.e., English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed on account of a delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliver-ables. Each deliverable shall be identified as required by the contract.

F.5 ACCEPTANCE OF SCHEDULE

When the Government has accepted any time schedule, it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written modification to the delivery order signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not (1) extend the completion date or obligate the Government to do so,

(2) constitute acceptance or approval of any delay, nor (3) excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

F.6 NOTICE OF DELAY

In the event the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in completion of the project after the completion date, the Contractor shall notify the Contracting Officer of the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule or the completion date should be revised. Such notice shall be given promptly, and not more than ten (10) days following the first occurrence of event giving rise to the delay or prospective delay. Revi-sions to the approved time schedule shall only be made with the approval of the Contracting Officer.

F.7 NOTICE TO PROCEED

(a) Following receipt from the Contractor of any bonds or evidence of insurance within the time specified in Section H of this contract, and following acceptance of these documents by the Contracting Officer, the Contracting Officer will provide to the Con-tractor a Notice to Proceed. The Contractor must then prosecute the work required hereunder.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed prior to receipt and acceptance of any bonds or evidence of insurance required hereunder. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

F.8 WORKING HOURS

All work shall be performed during Monday – Friday, 8:30 – 17:30 except for local holidays and those identified in Section I under 652.237-72. Other hours, initiated by the Contractor, may be approved by the Contracting Officer's Representative. Notice must be given 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours will not be cause for a price increase.

F.9 EXCUSABLE DELAYS

The Contractor will be allowed time, not money, for excusable delays as defined in FAR 52.249-10, Default. Examples of such cases include (l) acts of God or of the public enemy, (2) acts of the United States Government in either its sovereign or contractu-al capacity, (3) acts of the government of the host country in its sovereign capacity, (4) acts of another contractor in the performance of a contract with the Government, (5)fires, (6) floods, (7) epidemics, (8) quarantine restrictions, (9) strikes, (l0) freight embargoes,

(11) delays in delivery of Government furnished equipment and (12) unusually severe weather. In each instance, the failure to per-form must be beyond the control and without the fault or negligence of the Contractor, and the failure to perform furthermore (1) must be one that the Contractor could not have reasonably anticipated and taken adequate measures to protect against, (2) cannot be over-come by reasonable efforts to reschedule the work, and (3) directly and materially affects the date of final completion of the project.

F.10 POST AWARD CONFERENCE

A post award conference will be held 10 days after contract award at the Consulate to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect the progress under this contract.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designa-tion.

(b) The COR for this contract will be identified at the time of Award.

G.1.1 Duties

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2 PAYMENT

G.2.1 General. The Contractor's attention is directed to Section I, 52.232-1, "Payments", and 52.232-5, "Payments Under Fixed- Price Construction Contracts". The following subsections elaborate upon the information contained therein. All invoices should con-tain copies of the signed work orders completed that month and status information on those not completed. Completed work orders shall bear the signature of the Contractor’s quality control personnel. Work orders shall consist of all preventive maintenance orders as well as unscheduled and emergency orders issued since the submittal of the last invoice.

Invoices shall be submitted in an original and three (3) copies to the Contracting' Officer's Representative (COR) at the following ad-dress (designated payment office only for the purpose of submitting invoices):

Address will be provided at time of award

G.2.2 Detail of Payment Requests

Each application for payment, which shall be made no more frequently than monthly, unless otherwise provided herein, shall cover the fixed price preventive maintenance fee and the value of labor and materials completed and in place for individual delivery orders.

In addition, the Contractor shall provide the following support for each request for payment for additional, seasonal, and emergency services:

-Time sheets to support the number of hours worked for each work order and signed by the Contractor’s approving official that work has been completed.

G.2.3 Payments to Subcontractors

The Contractor shall make timely payment from the proceeds of the progress or final payment for which request is being made, to his subcontractors and suppliers in accordance with the Contractor's contractual arrangements with them.

G.2.4 Evaluation by the Contracting Officer

Following receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Of-ficer shall make a determination as to the amount which, in his/her opinion, is then due. In the event the Contracting Officer does not approve payment of the full amount applied for, less the retainage addressed in 52.232-5, the Contracting Officer shall advise the Con-tractor of the reasons therefore.

G.2.5 Additional Withholding

Independently of monies retained by the Government under 52.232-5, or otherwise as permitted to be retained under this con-tract, the Government may withhold from payments due the Contractor any amounts as may be considered necessary to cover

(a) Wages or other amounts due the Contractor's employees on this project;

(b) Wages or other amounts due employees of subcontractors on this project;

(c) Amounts due suppliers of materials or equipment for this project; and

(d) Any other amounts for which the Contractor may be held liable under this contract, including but not limited to the actual or prospective costs of correction of defective work and prospective liquidated damage when the Contractor has failed to make adequate progress.

G.2.6 Payment In accordance with FAR 52.232-27(a) the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

G.3 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

G.3.1 Recordkeeping Requirements

The Contractor and the COR shall both maintain a complete and accurate management file. The file shall contain as a minim-um, the following items:

• The Government's copies of all task orders issued under this contract, and all inspection reports completed by the COR (OF-127). These forms will be supplied to advise the Contractor of service requests and to document the per-formance of all work, including emergency work.

• Contractor's Service Report forms, documenting arrival and departure time of the Contractor's representative per-forming the service, and all information on parts installed for unscheduled and emergency services only.

• Documentation of any complaints from Post personnel or unusual incidents which may have taken place during the visit to the site.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ISSUANCE OF TASK ORDERS FOR UNSCHEDULED/EMERGENCY WORK

(a) Unscheduled work and emergency work shall be authorized only through the issuance of task orders executed by the Con-tracting Officer. Task orders shall be established on a firm fixed-price basis (using the hourly rates identified in Section B and negoti-ated hours) and shall be modified solely by a written modification executed by the Contracting Officer. Emergency services may re-quire the use of oral orders however a written order shall be provided within 3 business days of the verbal authorization.

(b) The Contractor shall perform only those unscheduled/emergency services specifically authorized in the individual delivery orders issued under this contract. The Contractor shall complete all work and services under this contract within the period of per-formance specified in the delivery orders except that no delivery order shall be issued hereunder after the expiration of this contract.

H.2 ORDERING OFFICIAL

In accordance with FAR 52.216-18 ORDERING (OCT 1995), the designated ordering individual for this contract is the Con-tracting Officer.

H.3 BOND REQUIREMENTS

H.3.1 Bonds Required

Pursuant to Far 52.228-15 - "Performance and Payment Bonds – Construction", this is an International contract for which nor-mal bonds under the Miller Act do not apply. Irrevocable Letters of Credit (ILCs) are the preferred security for this project. The Con-tractor shall furnish two ILCs, one in the amount 20% of the contract price as a performance surety, and one in the amount of 20% of the contract price as a payment surety. The requirement for ILCs will not be waived. Samples of Payment and Performance sureties (ILCs) acceptable to the Government are shown in sample forms in Section J, Attachments J.1.2 and J.1.3, respectively.

H.3.2 Time for Submission

The Contractor shall provide the Irrevocable Letters of Credit (ILCs) required by paragraph H.3.1 above within 15 calendar days after contract award. Failure to timely submit (1) the required ILCs or other security acceptable to the Government; (2) ILCs from an acceptable surety; or (3) ILCs in the required amount, may result in termination of the contract by the Government. Should the contract be terminated, the contractor will be liable for those costs as described in FAR 52.249-10, “Default (Fixed-Price Con-struction), which is included in Section I of this contract.

H.3.3 Coverage

The Irrevocable Letters of Credit (ILCs) shall guarantee the Contractor's execution and completion of the work within the con-tract time and the correction of any defects after completion as required by this contract, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encum-brances placed on the work.

H.3.4 Duration of Coverage

The required performance and payment securities shall remain in effect in the full amount required until final acceptance of the project by the Government. After final completion and acceptance, only the performance security shall remain in effect for one year in the amount of 20% of the contract price, and the Contractor shall pay any premium required for the entire period of coverage. The re-quirement for payment security terminates at final acceptance.

H.3.5 FAR 52.228-2 – ADDITIONAL BOND SECURITY (OCT 1997)

The Contractor shall promptly furnish additional security required to protect the Government and persons supplying labor or materials under this contract if -

(a) Any surety, or issuing financial institution for other security, furnished with this contract becomes unacceptable to the Govern-ment;

(b) Any surety fails to furnish reports on its financial condition as required by the Government; or

(c) The contract price is increased so that the Letter of Credit becomes inadequate in the opinion of the Contracting Officer; or

(d) An irrevocable letter of credit (ILC) used as security will expire before the end of the period of required security. If the contractor does not furnish an acceptable extension or replacement ILC, or other acceptable substitute, at least 30 days before an ILC’s scheduled expiration, the Contracting Officer has the right to immediately draw on the ILC.

H.4 CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In ad-dition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval. If the Contractor intends to use any subcontractors under this contract, the Contractor must ensure that the subcontractor carries the types and amounts of insurance as identified below.

The Contractor's attention is directed to Section I, 52.228-5, "Insurance - Work on a Government Installation". As required by this clause, the Contractor is required to provide whatever insurance is legally necessary. The Contractor, shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed…