SFSIAQ11R0044_ Administrative Suuport Services Q A.pdf

SFSIAQ11R0044

Administrative Support Services Solicitation Q&A

1. I was hoping to inquire whether or not there is an Incumbent for the aforementioned requirement. If so, could you please provide the contract number?

GAP Solutions, Inc._ SFSIAQ06D1005 Compass Solutions Corporation_ SFSIAQ06D1004 IPlus Inc. SFSIAQ06D1006

2. How many awards will be anticipated under the resulting Multiple IDIQ contract?

It will be determined at a later date.

3. Can we submit the past performance references of our commercial clients as well?

Yes

4. Is there any particular past performance reference form format you want us to fill in?

No, just the Company/Agency name, Point of Contact and contact information to include email and phone number, Type of Contract/Price, number of personnel and categories supplied

5. How many resumes of candidates are you looking for in the technical section?

A sufficient number to demonstrate that you are able to supply quality personnel.

6. Do we need to provide resumes of each category described in SOW?

This is your call. See #5 above.

7. Are we eligible to bid on this contract even if we do not have facilities clearance in place? We have applied for one and will be getting it soon.

You must have an active facility clearance at the time of proposal submission. FSI will not sponsor for a facility clearance.

8. Section L appears to be incomplete.

It is complete.

9. Section C paragraph 37. Quality Assistance Plan states “The Contractor shall implement the Quality Assurance Surveillance Plan developed as part of its proposal”. Is the intent for the contractor to submit a Quality Assurance Surveillance Plan as part of the proposal? Is the Quality Assurance Surveillance Plan an element for review under Section M?

Yes

10. Are there estimated quantities of Task Orders per year?

No

11. Are there estimated quantities of hours for each labor category per year?

12. Section L.2 does not specify any page limits or topics for each part of the technical proposal and detailed information requirements regarding past performance other than the number required (5).

Can the government specify more clearly the expected proposal elements and any other details?

There is no page limit for the proposal. Please ensure that you provide an original and three additional copies of your proposal.

13. Will 8(a) prime who does not have the facility clearance responding to the proposal with a teaming partner who has the clearance, be able to respond to the task orders which requires clearance?

Should this be separately mentioned when responding for all team members?

The prime contractor must have a facility clearance. If a subcontractor is supplying personnel requiring a clearance, then the subcontractor must also have a facility clearance.

14. Is there any limit to the labor categories proposed?

No, but please propose labor categories that pertain to administrative support services only.

15. Page one is SF 33 and blocks 17A - Block 17 is a signature, 30A, 30B and 30C - do not exist on SF 33 Please clarify. This is in reference to section L.2. Additionally bidders must also submit: 1.

Page one of this document with boxes 17A, 30A, 30B, 30C This administrative mistake has been corrected in amendment 1.

16. Section C.37, page 38 says: "The Contractor shall implement the Quality Assurance Surveillance Plan developed as part of its proposal." The QASP is customarily a government developed and government utilized tool to measure contractor performance. In its proposal the Contractor customarily develops and includes a Quality Control Plan (QCP). Does the government want respondents to this RFP to develop and include a QASP or QCP with their proposals?

Please see answer 9.

17. Section J, page 59: There are no attachments. Since Sections B and C list DOL occupation titles, there should be a Wage Determination (WD) included as an attachment. Will the government include such a WD in the RFP?

The attachment is added in amendment 1.

18. Section L, page 80 says: "Please allow 3-4 days for this process to occur." This sentence is in reference to the security processing to receive proposals. Does the 3-4 days processing time refer to proposals sent by mail or by courier or both?

Mail.

19. I am submitting our request to allow Hub-Zone qualified small businesses compete for FSI’s SFSIAQ11R0044 Administrative Support Services contract.

This solicitation will be opened for 8(a) small businesses. No changes will occur. If you are not under the 8(a) program, your proposal will not be accepted.

20. Should the Technical and Pricing proposals be submitted separately?

It is at the discretion of the bidder. However, separate price quotes are convenient. If they are submitted together, they must be clearly separated by tabs or separation sheets.

21. Is there a page limitation to the Technical proposal?

There is no page limit for the proposal. Please ensure that you provide an original and three additional copies of the RFP.

22. CLINs 8-10 list “Personal Assistant” – should this be Personnel Assistant I, II and III?

Yes. Amendment 1 will correct the administrative error.

23. Can the government supply the applicable Department of Labor Wage Determination Table(s)? Or provide the place(s) of performance so the applicable Wage Determination tables can be accessed?

The wage determination table is attached in amendment 1. The place of performance will be mainly in 4000 Arlington Blvd, Arlington, VA 22204.

24. For the pricing tables on page 4 thru 22 of the solicitation, please confirm that the contractor has to provide the following for each labor category:

a. Fully-loaded Regular hourly rates

b. Fully-loaded Overtime hourly rates

c. Use quantity 0.0 for hours

d. Provide Total Cost = Fully-loaded regular hourly rate X No. of Hours (0.0)

The offeror must provide the regular hourly and overtime hourly rates.

25. Can the government provide the estimated (or historical data) number of persons that may require overseas travel per contract year?

This data is not available. Overseas travel is a very minor fraction of the requirement.

26. Can the government provide its best estimate (or historical data) on the labor categories that may require overseas travel?

See #25 above.

27. As the winning contractor will be required to use insurance carrier designated by the Department of State (for Defense Base Act, War Hazard Insurance Act Insurance, Worldwide Medical Evacuation/Repatriation Insurance- Can the government provide the name and contact of the designated carrier?

See Section H.7. within the solicitation…

28. What is the minimum lead time contractors will have to prepare the necessary documentation for its employees for overseas travel?

This is unknown. It will all depend on the urgency of the trip.

29. Will the government pay for travel time when contractor employees are traveling overseas?

All travel is performed under the Federal Travel Regulation and Joint Travel Regulation.

Contractors are paid their rates only for hours worked. Travel is paid via per diem and MI&E.

30. When work has to be performed by contractors at overseas government sites, will the government pay overtime rates for weekend/holiday for:

a. Hours spent traveling to overseas locations

b. Hours worked

Contractors will be paid if they work overtime per the submitted overtime rates.

For question a. see #29 above.

31. What is the information required on past performance references? Contact info? Description and relevance of work? Other, please specify.

See answer to #4.

32. FACTOR 1: Is the government requesting for resumes of the Corporate Management team or proposed contract management team for this project?

33. FACTOR 1: How many sample resumes should the contractor submit? Should resumes be submitted for all labor categories?

See #5 and #6 above

34. Does the Government want us to use a specific font and font size?

These specifications are under the offeror’s discretion.

35. How many copies per Volume?

One original and three additional copies are required.

36. Is this a new requirement?

37. Is there page limit for each section?

There is no page limit for the proposal. Please ensure that you provide an original and three additional copies of the RFP.

38. Is there any format for technical and management approach?

39. Is there an incumbent and if so, is the incumbent eligible to bid on this proposal as a prime?

There are three incumbents. If they are still in the 8(a) program, they will be allowed to propose.

40. What is the applicable Wage Determination(s) for this solicitation?

2005-2103 revision number 11.

41. C.3, C.5 and Page 28 (note) - Is there limit on the number of additional labor categories that the proposer may add to Section B.? Are these additional labor categories to be priced?

No, but please propose labor categories that pertain to administrative support services only. Please include your regularly hourly and overtime hourly rates for any proposed labor categories.

42. How will the price be evaluated where some proposers may have additional categories and others may not? Wouldn’t this create an unequal playing field for the incumbent team?

Prices will be evaluated on the listed labor categories. Any additional labor categories will only be considered as an option, it is not a guarantee that the government will use the submitted position(s).

43. Section B: What is the possibility for providing the number of hours (quantity) in Section B for each labor category (CLIN)?

Due to budget constraints and reductions in manning, the number of hours that will be required in the upcoming year(s) cannot be determined at this time.

44. G.3 - Travel: Reimbursement for travel will be at actual cost. Does actual cost include a handling fee? Does it include G&A?

Travel will be according to the Federal Travel Regulation/Joint Travel Regulation, or actual when the regulations cannot be adhered to. “Handling Fees” must be defined and be reasonable. There is no markup on travel.

45. C.4 and H.6 (a) - Security clearances: This section requires that the winner provide personnel cleared at the Secret level. The winner will have to have a facility clearance at the secret level to meet this requirement. What is the intent regarding sponsoring the winning company for a Secret facility clearance to facilitate this requirement? What is the timing?

FSI will not sponsor for a facility clearance. The contractor must possess one at the time of submitting their proposal.

46. M.1 -Factor 1: The requirement for resumes to be submitted is unclear. Is the management team referring to the corporate management team or the project management team? How many candidates’ resumes must be submitted? Which labor categories require resumes? It would be beneficial to specify which CLINs.

Please provide resumes of the project management team all labor categories included in your proposal. The amount of resumes submitted is under the offeror’s discretion. However, the offeror must propose for at least 75% of the labor categories stated within the solicitation.

47. In order to place cleared personnel is the contractor required to have a facility clearance?

Yes.

48. How many security cleared personnel requirements were there in the past year?

Approximately 70 of the 100 positions – on average.

49. Who is the incumbent and please provide the contract number?

Please see answer 1.

50. Is the incumbent allowed to bid on this RFP?

Yes, if they are still in the 8(a) program.

51. How often will overseas travel be required for this contract?

Overseas travel is a minor percentage of the total contract.

52. How long does DBA insurance run?

Either yearly, the life of the Task Order, or the duration of the time of travel. This is something settled between the contractor and the Insurance company.

53. What was the average number of task orders last year?

Task Orders were normally on a yearly basis, but this was fluid since there were budget considerations. Approximately 100 support personnel were contracted for under three separate IDIQ contracts.

54. Are there personnel currently in place for each of the identified labor categories? If not, please identify the labor categories that require personnel.

Not necessarily. The labor categories under this solicitation conform to the DOL Wage Determination. Under the old contracts, there were positions outside of the Wage Determination and these positions will no longer be permitted without DOL approval.

55. Which labor category has been the highest turnover?

The general administrative support positions (Admin I) because these personnel move up or finds more beneficial employment.

56. In order to place cleared personnel is the contractor required to have a facility clearance?

57. How many security cleared personnel requirements were there in the past year?

See answer #48.

58. M.1. Can the government explain how they plan to implement the trade off evaluation method for this requirement?

Technical and past performance when combined are equally important to price.

59. M.1. Offerors are requested to submit a statement of capabilities and qualifications however it does not appear these items will be evaluated. Is this correct?

These items will be evaluated, please see amendment 2 for details.

60. M.1 Factor One Are there any restrictions in the number of candidates that must be provided?

Does the government expect at least one resume for each of the labor categories?

Government expects resumes for each of the labor category proposed. Additionally, the offeror must propose for at least 75% of the labor categories stated within the solicitation.

61. M.1 Factor One Can any of the sample resumes be from a subcontractor teaming partner?

Yes, but not exclusively.

62. M.1 Factor One and Factor Two Is there are page limitation to either section of the technical proposal?

63. M.1. Factor Two Can the Past Performance information include the past performance of subcontractor teaming partners?

Yes, but not exclusively.

64. What percent of secret cleared people do they think this will require?

Unknown because of budget and manning reductions, this will only be known at the time of award.

65. For Clins 008-010, does the government mean “Personnel Assistant (Employment)” 1, 2, and 3 because there is no WD pay rate for a “Personal Assistant.”

Yes. Amendment 1 corrects this administrative error.

66. Do incumbents have right of first right of refusal?

67. Is there an incumbent? If yes, what is the name and contact details.

Please see answer 1.

68. Is the incumbent eligible to bid?

Yes, if they remain in the 8(a) program.

69. Please advise on the current level of effort?

There are approximately 100 (on average) support personnel contracted for under three separate IDIQ contracts.

70. Is it alright if the Company can obtain the Overseas War Insurance upon award if the candidates have to travel abroad or do you wish to see this policy in place now before the bid date?

The policy must be in place prior to any travel being undertaken.

71. Currently, how many positions are overseas and which all locations? This is to determine the cost of living and compensation expenses.

There are no permanent “overseas” positions. All overseas travel is done in conjunction with conferences, meetings, etc.

72. Will the candidates travelling abroad be a part of covert operations team at an embassy location and will they be a part of emergency evacuation measures as exercised by the embassy or will the offeror be responsible for such evacuation?

No. Contractors will, if necessary, be evacuated along with their FSI travel partners.

73. Which positions are considered key?

There is no key position.

74. Do you anticipate oral presentations?

No.