SF1449 SP4701-26-Q-0220.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE 17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITON IS

UNRESTRICTED OR

NAICS: 337214

SIZE STANDARD: 1,100

employees

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL

BUSINESS

8(A)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

CUI

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTATION

SP4701-26-Q-0220

NSAP Building 45 4th Floor Office of Counsel Administration

Controlled Unclassified Information (CUI)

Source Selection Information – See FAR 2.101 and 3.104

(1) Action Code: N/A

(2) Date: September 15, 2026

(3) Contracting Office Zip Code: 19111

(4) Product or Service Code: 7110 NAICS: 337214 – Office Furniture (except Wood)

Manufacturing

(5) Contracting Office Address:

DLA Contracting Services Office Philadelphia 700 Robbins Avenue, Building #6 Station 6D421 Philadelphia, PA 19111

(6) Subject: Requirement for Sole Source acquisition for Modular Office Furniture, Delivery, and installation from Small Business vendor Corporate Facilities of New Jersey, LLC.

This acquisition seeks to acquire products manufactured by Knoll, Inc. and services provided by Corporate Facilities of New Jersey, LLC.

(7) Proposed Solicitation Number: SP4701-26-Q-0220

(8) Closing Response Date: September 21, 2026, at 12:00 PM EST

(9) Solicitation Points of Contact:

Contracting Officer:

Ena Morimoto Email: Ena.Morimoto@dla.mil Phone: (445)-737-1022

(10) Contract Award: N/A

(11) Contract Award Dollar Amount: TBD

(12) Contract Line-Item Number: See the Performance Work Statement and Line-Items in section

18 below. Complete the attached Bill of Materials (BoM) provided as Attachment I to this

RFQ.

(13) Contract Award Date: ANTICIPATED ON OR BEFORE 30 September 2026

(14) Contractor: TBD mailto:Ena.Morimoto@dla.mil

REQUEST FOR QUOTATION

SP4701-26-Q-0213 NSAP Building 45 Administration Area Furniture

(i) The Defense Logistics Agency (DLA) contract services office (DCSO) has a requirement to acquire on a sole source basis Brand Name Modular Office Furniture manufactured by Knoll, Inc. and installation services. Supplies and Installation services will be acquired from Corporate Facilities of New Jersey, LLC, in support of Defense Logistics Agency (DLA) Troop Support Installation Support. This is a combined synopsis/solicitation – Request for Quote / Proposal for modular office furniture and installation services, prepared in accordance with the format in Subpart 12.603 Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes/proposals are being requested in response to this solicitation. A separate solicitation will not be issued.

(ii) Solicitation Number: SP4701-26-Q-0213; the solicitation is issued as a Request for Quote

(RFQ).

(iii) This solicitation document and incorporated provisions & clauses represent those in effect through Federal Acquisition Circular 2026-01 effective 13 March 2026.

(iv) The North American Industrial Classification System (NAICS) code for this acquisition is

337214 – Office Furniture (except Wood) Manufacturing (size standard: 1,100 employees).

This requirement is being solicited on a Full & Open basis via Open Market Procedures to the Contract Opportunities Website (sam.gov), as supported by a Justification & Approval on an Other Than Full & Open Competition basis due to the sole-source brand-name requirement.

(v) List of line-item numbers and items, quantities, and units of measure:

*PLEASE SEE BILL OF MATERIALS/STATEMENT OF WORK SPREADSHEET

INCLUDED AS ATTACHMENT I. FOLLOW ALL DIRECTIONS TO COMPLETE

THE SPREADSHEET, INPUT YOUR FIRMS PRICE & NOTATIONS AND SUBMIT

WITH FINAL PROPOSAL/QUOTE.

(vi) Additional contract requirements or terms and conditions necessary for this acquisition and consistent with customary commercial practices: N/A

(vii) A Defense Priorities and Allocations System (DPAS) rating is not necessary for this requirement.

(viii) Offer Due Date/Local Time: September 10, 2026, 12:00 PM (Eastern Time)

SP4701-26-Q-0213 NSAP Building 26 Administration Area Furniture

Controlled Unclassified Information (CUI) Source Selection Information – See FAR 2.101 and 3.104

(ix) For questions or concerns regarding this solicitation, please contact Ena Morimoto, Contracting Officer at Ena.morimoto@dla.mil by September 18, 2026, 12:00PM (Eastern Time).

Modular Office Furniture, Fixtures, Delivery, Installation, and decommission & reinstallation in accordance with Section 2 - Performance Work Statement (PWS).

CLIN SERVICES FFP QTY U/I UNIT PRICE TOTAL PRICE

Decommission, Relocate, and Reinstall existing cubicles.

Disassemble, pack, securely transport, reassemble, and level four

(4) existing open-office counsel workstations.

Installation Services (Detail in full within technical proposal) EA $ $

2 Modular Workstations (modular) and Fixtures ((Detail in full within technical proposal) EA $ $

0004 Delivery EA $ $

Add and expand as/if necessary EA $ $

Add and expand as/if necessary EA $ $

Subtotal $

Discount (___%) $

Total $

NOTE: All proposals shall be submitted electronically to Ena.morimoto@dla.mil

Section C – Description/Specifications/Statement of Work

STATEMENT OF WORK (SOW)

Project Name: NSAP Bldg. 45 Counsel – Troop Support Suite C4001 (4) New Workstations mailto:Christina.nguyen@dla.mil mailto:Ena.morimoto@dla.mil

1.0 Objective & Background

Background: DLA Counsel – Troop Support, located in Building 45, Suite C4001, requires the replacement of four (4) existing workstations that fail to meet mandatory privacy standards, allow excessive sound transmission, and misalign with the 1st-floor SIPR Room layout. To address these deficiencies, DLA Installation Management developed a reconfigured floor plan to optimize usable space, improve workflow, and ensure acoustic and visual privacy. Under this initiative, four (4) new workstations will be procured and installed, while the existing four (4) units will be uninstalled and repurposed on the 1st Floor of Building 26.

• Objective: Replace non-compliant workstations lacking adequate visual and acoustic privacy similar to the 1st-floor SIPR Room.

• Period of Performance: 30 September 2026 through 29 September 2027 - Fiscal Year 2026 (FY26)

2.0 Scope of Work

The Contractor shall provide all labor, materials, and equipment necessary to deliver and install the furniture components detailed below:

Workspace Area Required Specifications Counsel Workstations (Qty: 2) Approx. 8’ x 12’

• Sit-to-stand adjustable-height desk (Extended range: 22.8" – 49", Min. depth: 30")

• Integrated counsel workstation storage suite (pedestal/lateral file/cabinetry)

• Heavy-duty dual-monitor arm

• Non-transference acoustic/privacy panel walls

(Max height: 9'0")

• Panel configuration: 6'0" fabric panel base topped with ~3'0" glass/translucent stackers

Counsel Workstations (Qty: 2) Approx. 9’ x 13.5’

• Sit-to-stand adjustable-height desk (Extended range: 22.8" – 49", Min. depth: 30")

• Integrated counsel workstation storage suite (pedestal/lateral file/cabinetry)

• Heavy-duty dual-monitor arm

• Non-transference acoustic/privacy panel walls

(Max height: 9'0")

• Panel configuration: 6'0" fabric panel base topped with ~3'0" glass/translucent stackers

Decommissioning, Relocation, and Reinstallation Task Scope Description Origin Site Details Destination Site Details

SP4701-26-Q-0213 NSAP Building 26 Administration Area Furniture

Workstation Relocation

Disassemble, pack, securely transport, reassemble, and level four (4) existing open-office counsel workstations.

Building 45 (4th Floor)

• Elevator access available for material handling.

Building 26 (1st Floor)

• Ground-level ramp access available for loading/staging.

3.0 Compliance, Safety, and Quality Control

• Standards and Codes: All furniture, materials, and installation services shall comply with applicable local building codes, fire and life safety requirements, and Americans with Disabilities Act (ADA) accessibility standards.

• Aesthetics: Finishes, colors, and materials shall be uniform and consistent throughout the entire space.

• Logistics Coordination: The Contractor shall provide an estimated furniture delivery date, giving at least two (2) weeks' advance notice to allow for proper room preparation.

• Site Safety: The Contractor shall establish and maintain a clear, safe egress pathway for employees around the work area(s) throughout the duration of the installation.

4.0 Delivery, Installation, & Debris Removal

• Inclusions: Removal of existing furniture is included in this acquisition. The scope of this contract includes purchase, delivery, installation of new workstations, and removal and reinstallation of existing.

• Attachments:

5.0 Point of Contact (POC)

Contracting Officer Representative (COR)/ Technical POC: Contracting Officer:

TBD

Ena Morimoto DLA Contracting Services Office Ena.morimoto@dla.mil

(445) 737- 1022

Period of Performance: The period of performance shall be for one (1) year or 12 months from contract award date.

General Information:

Government Holidays: The contractor is not required to perform services on the following holidays.

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday (President’s Day) Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Hours of Operation: The contractor is responsible for performing installation during normal weekday work hours, defined as 7:00a.m. – 5:00PM EST, Monday through Friday, excluding weekends and federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Place of Performance: The work to be performed under this contract will be performed at Naval Support Activity – Philadelphia (NSA Phila) in support of DLA Troop Support. All supplies and services will be performed at Building #45 and #26, 700 Robbins Avenue, Philadelphia, PA.

Type of Contract: The government anticipates award of a Firm Fixed-Price contract.

Security Requirements: Contractor personnel performing work under this contract will not require a special security level.

Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials must be secured.

Sample Furniture image and part numbers

Sample Part Numbers:

Generation by Knoll task chair - 111HA4SXHC--DK-09-USF-~-(K1236)-

K123618 Knoll Worksurface - AHHSM54--(CORE)-117 Knoll Doublewide Pedestal - AHHSM54--(CORE)-117 Knoll Worksurface - D1R6030N--(CORE)-129-(CORE)-117 Knoll Panel-to-worksurface bracket (left) - DB1PWSL--117T Knoll Panel-to-worksurface bracket (right) - DB1PWSR--117T Knoll Stiffening Strap - DB1WR54--NA Knoll Power Jumper - DE18PJ24WP Knoll Power Jumper - DE18PJ60WP Knoll Power Jumper - DE18PJ78WP Knoll Power Module - DE18PM36 Knoll Fabric Tile - DP1SO1424--(W1754)-W17546

Base Access: DLA Troop Support is a tenant on the Naval Support Activity – Philadelphia compound located at 700 Robbins Avenue, Philadelphia, PA 19111. To obtain access, a separate completed SECNAV 5512-1 form must be submitted for all personnel. The completed forms must be submitted at least fourteen (14) days prior to starting on-site work, to nsure sufficient time for vetting by the security office. All blanks on the form need to be filled out;

especially blocks 29 and 30 which must be checked and initialed by the employee.

To obtain a base access pass, each employee must go to the Visitor Control Center, located at the Main Gate on Robbins Avenue and sign-in for processing.

The office is open Monday to Friday 6:30 a.m. to 3:00 p.m. During check in, each worker needs to produce a copy of their SECNAV 5512-1 form and personal identification (Real ID or other acceptable form of identification ie.

Passport, birth cert, and/or signed SSN card) which must be the same as submitted/cited. If they do not bring the proper items or if they are not vetted, they will need to be escorted until they do. For example, if the employee only brings a Driver’s License and no other ID. In addition, all Driver’s licenses must be Real ID compliant.

To register a private vehicle on base, the individual needs to show valid registration (Original only; copies are not accepted), insurance and Driver’s License upon arrival. Driver’s License must be Real ID compliant. If the address on the Vehicle Registration does not match the address on the Driver’s License address, a notarized letter is needed from the owner. Individuals requesting a vehicle pass will also need to show the forms of ID listed on the 5512.

To bring a commercial vehicle on base, access can only be made through the Rear Gate at Godfrey Avenue. The driver needs to show their pass and provide a copy of their NAVSREC 5512-1 for vetting each time they enter the base.

Also, the driver needs to provide valid license, registration and insurance information and, if in order, will be provided a vehicle pass based on the Start and End dates. The vehicle will be inspected each and every time the base is accessed.

Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00a.m. – 5:00p.m. Local time Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting

Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PWS PART 2 DEFINITIONS &

ACRONYMS

DEFINITIONS AND ACRONYMS:

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS:

COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PWS Performance Work Statement QA Quality Assurance

PWS PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

GOVERNMENT FURNISHED ITEMS AND SERVICES:

Facilities: The Government will provide access to areas for delivery and staging equipment/furniture immediately prior to installation.

Utilities: The Government will provide access to utilities (e.g., electrical power) necessary for installation and for personnel hygiene requirements of contractor employees. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning.

PWS PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

Section E – Inspection and acceptance

PWS PART 5

ATTACHMENT/TECHNICAL

EXHIBIT LISTING

Attachment/Technical Exhibit List:

Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1 Performance Requirements Summary

Performance Objective

Standard Performance Threshold

Method of Surveillance

PRS # 1.

The contractor shall provide new furniture and installation.

The contractor shall provide quality workmanship.

No product quality defects.

Physical inspection post installation by COR.

PRS # 2

Furniture Management Services including but not limited to Project Management and Furniture Design/Layout.

Work is completed on schedule.

Schedule is met unless events/conditions are experienced outside contractor’s control.

Surveillance by COR.

TECHNICAL EXHIBIT 2 DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Furniture, fixtures and equipment

One time, or as needed based on manufacture’s production, within period of performance

Not applicable Not applicable Not applicable

Drawings – provided to show proposed installation locations and configurations

One time – with proposal

One (1) Electronic file in pdf format

KO

Performance Measurements Performance measures will be used to assess the Contractor's performance in order to determine whether the Contractor is performing at acceptable levels. The performance measurements shall be based on timeliness and quality of the work and deliverables provided by the Contractor. These measurements are defined as:

Deliverable Frequency # of Copies Medium/Format Submit To Furniture, fixtures and equipment

One time, or as needed based on manufacture’s production, within period of performance

Not applicable Not applicable Not applicable o Timeliness – The completion of taskings and/or the submission of deliverables within the schedule set forth by the Government during performance.

• Quality – The quality of work completed under the resulting taskings will be measured based on the Government’s determination of the validity, accuracy, clarity, and usefulness of a deliverable or if the work performance met the expected outcomes as was communicated to the Contractor by the government.

Place of Performance Delivery and installation will take place on site at Naval Support Activity – Philadelphia, a Government secure facility.

(i) Delivery:

Delivery: 4-months after date of award Installation: 8-months after date of award

DLA Troop Support Point of Contact:

Building access will be provided to the following address:

Defense Logistics Agency (DLA) Troop Support Installation Support 700 Robbins Ave Philadelphia, Pa 19111

POC: TBD

Delivery/Installation addresses:

Delivery/Installation address and Technical Point of Contact (POC):

Defense Logistics Agency (DLA) Troop Support Installation Support 700 Robbins Ave Building 45 fourth floor Office of Counsel and 26 first floor Philadelphia, Pa 19111 Attn: TBD 700 Robbins Ave

(269) 737-XXXX

TDB@dla.mil

Mark For:

Defense Logistics Agency, Troop Support, Installation Support TBD@dla.mil

Contract Point of Contact:

mailto:TBD@dla.mil

Christina Nguyen, Contract Specialist Defense Logistics Agency Contract Services Office (DCSO)

(445) 737-3551 | Christina.nguyen@dla.mil

Ena Morimoto, Contracting Officer Defense Logistics Agency Contract Services Office (DCSO)

(445) 737-1022 | Ena.morimoto@dla.mil

WAWF Point of Contact:

TBD and will be specified in the executed award

BASE PERIOD (09/30/2026 - 09/29/2027)

CLIN Description Quantity Unit of Issue Unit Price Total

Delivery (Labor and Materials & Equipment) Detail in full in the technical proposal Firm Fixed Price 1 EA $ $

16 or more Staff Workstations (hoteling type) and Fixtures (Materials & Equipment) Detail in full in the technical proposal Firm Fixed Price 1 EA $ $

Installation - Modular Furniture, equipment, and fixtures Detail in full in the technical proposal Services (Labor) Firm Fixed Price 1 EA $ $

Add and expand as/if necessary Firm Fixed Price EA $ $

Add and expand as/if necessary Firm Fixed Price EA $ $

Subtotal Price for Base Period $ Discount (____%) $ Total Price for Base Year $

NOTE: All proposals shall be submitted electronically to Christina.nguyen@dla.mil and Ena.morimoto@dla.mil

INVOICING/BILLING INSTRUCTIONS:

Note: When invoicing, please note. The quantity and dollar values are FLIPPED to ensure the ability to process multiple invoices for less than the full obligated amount. For invoicing purposes the total price ($TBD) and the unit price is $1.00. This is to allow for multiple invoices under the order.

The contractor shall submit a proper invoice by the 10 the of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in the RFP and award.

The invoice shall contain:

The contract number A unique invoice number The month services were delivered Name and address of the contractor A separate entry for each call order with a description of the service A separate entry for mileage for each call order The date of each call order Duration of each call order The rate of payment for each entry A total amount invoiced for each call order and mileage entry A total amount invoiced for all services, including mileage, for the invoice A description of the service provided for each call order Name of government contact person Name of government customer Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the

SF1449.

The invoice shall comply with the requirements identified below: The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The Government will utilize the Department of War Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOW vendors and authorized DOW personnel to generate, capture, and process receipt and payment related documentation in a paperless environment. Invoices for supplies/services rendered under this IDIQ shall be submitted electronically through WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF. Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order. Unless the provisions at DFARS 252.232-7003(c) applies, the vendor shall (1) ensure an Electronic Business Point of contact is designated in the System for Award Management (SAM) at https://www.sam.gov and (II) register to use WAWF-RA at the https://wawf.eb.mil site within ten (10) calendar days after award on this contract/order or modification. Step by step procedures to register are available at the https://wawf.eb.mil site. The vendor will submit invoices and performance reports as required by the PWS electronically in accordance with the requirements specified for WAWF. All invoices will clearly identify the period of performance. The approval of invoices will be based on the performance standards included in the requirements of the PWS. All discrepancies from Task Order requirements will be highlighted and raised to the attention of the Contracting Officer within 15 business days from date of submission to the COR.

The Invoice POC will approve invoices which demonstrate that the vendor has met the deliverables for the period. The vendor is directed to use the “2-In-1” format when processing invoices and receiving reports. For those vendors who are unfamiliar with WAWF, contents for this information can be located on the Defense Finance and Accounting Services (DFAS) Website at:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html

After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the COR, and others as desired. Notification shall be provided for each invoice submitted.

In some situations, the WAWF-RA system will pre-populate the “Issue By DoDAAC,” “Admin By DoDAAC,” and “Pay DoDAAC.” Vendors shall verify those DoDAACs automatically entered by the WAWF-RA system match the above information. If these DODAACs do not match, then the vendor shall correct the field(s) and notify the Contracting officer of the discrepancy (ies). On the vendor Interface page click on “WAWF-RA” header at the top of the page. Under downloads on the WAWF- RA page that appears, click the appropriate documents either “Combo”, “2-in-1,” or “Cost Voucher” to download the instructions.

Note to Vendor:

http://www.dfas.mil/Contractororpay/electroniccommerc/ETToolBox.html

Before closing out an invoice session in WAWF-RA, but after submitting the document(s), the vendor will be prompted to send additional email notifications. Vendors shall click on “Send More Email Notification” on the page that appears. Add the acceptor’s/receiver’s email address (Note this address is their work address and not their WAWF-RA organizational email address) in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice document(s) have been submitted into the WAWF-RA system.

The POC’s identified above are for WAWF-RA issues only. Any other contracting questions/problems should be addressed to the Contracting Officer or other person identified in the contract/order to whom questions are to be addressed.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil .

(b) Vendor training is available at: http://www.wawftraining.com . Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil .

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information

Payment information can be accessed from the Defense Finance and Accounting Service (DFAS) website at http://www.dfas. mil. The contract/order number and invoice number is required when inquiring about the status of a payment. Questions concerning payment should be directed to the DFAS at 1-800-756-4571.

a. The Government intends invoicing to be done electronically in accordance with Defense

Federal Acquisition Regulations Supplement (DFARS) clause 252.232-7003, Electronic Submission of Payment Requests. (See full version of clause incorporated below.) The DLA Contracting Services Office Philadelphia will utilize the Department of War Wide Area Workflow (WAWF) Receipt and Acceptance System to accept supplies/services delivered under this Blank Purchase Agreement (BPA). This web-based system is located at https://wawf.eb.mil and provides technology for DOW contractors and authorized DOW personnel to generate, capture, and process receipt and payment related documentation in a paperless environment.

Invoices for supplies/services rendered under this blanket purchase agreement shall be submitted electronically through WAWF.

b. It is recommended that the person in your company designated as the Central Contract

Registration (CCR) Electronic Business (EB) Point of Contact and everyone responsible https://wawf.eb.mil/ for submission of invoices use the online training system for WAWF at http://wawftraining.com.

c. The designated CCR EB POC is responsible for activating the company's Commercial and Government Entity (CAGE) code on WAWF by calling 1-866-618-5988. Once the company is activated, the CCR EB POC must self-register under the company's CAGE code on WAWF and follow the instructions for a group administrator. After the company is set up on WAWF, every additional person responsible for submitting invoices must self-register under the company's CAGE code at https://wawf.eb.mil.

d. The following information is provided for completion of the invoice in WAWF.

Contractors must ensure the following DoW Activity Address Codes (DoDAACs) are included on all invoices submitted for payment under this contract (Invoice and Receiving Report Combination):

Invoice and Receiving Report (COMBO).

Contractors must ensure the following DoDAACs are included on all invoices submitted for payment under this contract:

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC SP4701 Admin DoDAAC** SP4701 Service Approver (DoDAAC) TBD Service Acceptor (DoDAAC) TBD

e. Attachments created in a Microsoft Office product may be attached to the WAWF invoice (e.g.

backup documentation such as delivery reports, etc.). Maximum limit for size of each attachment file is 2 MB. Maximum file size per invoice is 5 MB.

f. After clicking the submit button, a Notice of Successful/ Unsuccessful Submission will appear.

This screen contains a "Send More E-Mail Notifications" button. Click on this button and the email address listed below and adds other persons as desired. This additional notification is important to ensure the Government receiver/acceptor is aware that the invoice documents have been submitted in the WAWF system,

g. 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

http://wawftraining.com/

ELECTRONIC SUBMISSION OF PAYMENT RQUESTS AND RECEIVING

REPORTS (MAR 2008)

a) Definitions. As used in this clause-

1) "Contract financing payment" and "invoice payment" have the meanings given in section 32.001 of the Federal Acquisition Regulation.

2) "Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using WAWF or another electronic form authorized by the Contracting Officer.

3) "Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract.

b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/.

c) The contractor may submit a payment request and receiving request and receiving report using other than WAWF only when −

1) The Contracting Officer authorizes use of another electronic form. With such an authorization, the Contractor and the Contracting Officer shall agree to a plan, which shall include a timeline, specifying when the Contractor will transfer to WAWF;

2) DOW is unable to receive a payment request or provide acceptance in electronic form;

3) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor.

In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; or

4) DOW makes payment for commercial transportation services provided under a

Government rate tender or a contact for transportation services using a DOW -approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., Syndaca, Transportation Financial Management System, and Cargo and Billing System).

d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract.

e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment.

Section F – Deliveries and Performance

Assembly: The Contractor shall install all new workstations and furniture in accordance with the design plan, ensuring that all cubicles are properly wired/powered and that all installed units are intact and fully functional.

Clean-up: The Contractor shall remove and dispose of all packaging, installation debris, and trash from the NSA-P complex. Disposal must align with all federal, state, and local regulations, utilizing designated Government-provided dumpsters.

Site Restoration: The Contractor shall clear all construction barriers and temporary signage immediately upon completion of the work.

Section G – Contract Administration Data

DODAAC for Wide Area Work Flow (WAWF) 2 in 1 Invoicing: _____

(viii) FAR 52.212-4, Contract Terms and Conditions- Commercial Items (NOV 2023) is incorporated in this solicitation by reference and may be accessed electronically at 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. | Acquisition.GOV.

(ix) The provision at FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) applies to this acquisition, and the following addenda are added to this provision:

1. Addendum to 52.212-1(c) Period for acceptance of offers.F

Period of acceptance is seven (7) days.

2. Addendum to 52.212-1(e) Multiple offers.

Alternative commercial items may not be considered for award on this instant acquisition, however, may be utilized for market research on future requirements.

https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-4

3. Addendum to 52.212-1(h) Multiple awards.

The Government intends to make one award.

The Government may make more than one award.

Offers may be submitted for quantities less than those specified.

4. Addendum to 52.212-1(j) Data Universal Numbering System (DUNS) Number

The requirement to provide a DUNS number with the offer applies at all dollar values if the offeror is required to register in the Central Contractor Registration (CCR) Database in accordance with DFARS clause 252.204-7004.

5. FAR 52.252-2

FAR, DFARS, and DLAD: https://www.acquisition.gov/ FAR 52.214-34 Submission of Offers in the English Language (APR 1991) FAR 52.214-35 Submission of Offers in U.S. Currency (APR 1991)

6. Add the following paragraph (m) to FAR 52.212-1:

DFARS 252.232-7006 - WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall— https://www.acquisition.gov/ https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC SP4701 Admin DoDAAC** SP4701 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) TBD Service Acceptor (DoDAAC) TBD Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert See Schedule or Not applicable. )

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact: TBD@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988 if assistance is needed.

(End of clause)

INVOICE INSTRUCTIONS

The contractor shall submit a proper invoice by the 10th of each month for services delivered the previous month through Wide Area Workflow (WAWF). All invoices shall be submitted in accordance with clauses DFARS 252.232-7003 and 252.232-7006 included in this RFP.

This invoice shall contain:

The contract number A unique invoice number The month services were delivered Name and address of the contractor A separate entry for each call order with a description of the service A separate entry for mileage for each call order The date of each call order Duration of each call order The rate of payment for each entry A total amount invoiced for each call order and mileage entry A total amount invoiced for all services, including mileage, for the invoice A description of the service provided for each call order Name of government contact person Name of government customer Notation indicating cancelled call order

Payment will be made by Defense Finance Accounting Service (DFAS) as listed in box 18a of the

SF1449.

mailto:TBD@dla.mil

The invoice shall comply with the requirements identified below:

The Government intends invoicing to be done electronically in accordance with DFARS clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. The Government will utilize the Department of Defense Wide Area Workflow (WAWF) Receipt and Acceptance (RA) System to accept supplies/services delivered under this task order. This web-based system is located at https://wawf.eb.mil and provides technology for DOD vendors and authorized DOD personnel to generate, capture, and process receipt and payment related documentation in a paperless environment.

Invoices for supplies/services rendered under this IDIQ shall be submitted electronically through

WAWF.

The requirements for invoicing are subject to FAR 52.232-25 Prompt Payment. Invoices for goods received or services rendered under this Task Order(s) shall be submitted electronically through WAWF. Hard copy invoices cannot be accepted. The vendor’s failure to include the necessary information will result in invoices being rejected. Back up documentation can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. The Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

The vendor is required to utilize the system when processing invoices and receiving reports under this contract/order.