B08_Attachment 0015_W15P7T-23-R-0004 SEPM RFP QA.xlsx

XLSX spreadsheet 51 KB Posted Jul 20, 2023

Attached to: W15P7T-23-R-0004 - PEO C3T - Systems Engineering and Program Management (SEPM) Support Services
Solicitation number: SEPM-W15P7T-23-R-0004
Issued by: Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground

About this file

Written by GovTribe AI · Dec 21, 2023

This document contains questions and answers related to a solicitation for Systems Engineering and Program Management (SEPM) support services issued by the Department of the Army Materiel Command Army Contracting Command Aberdeen Proving Ground. Key details include that the solicitation seeks proposals to provide SEPM support including systems engineering, program management, and technical support services. The period of performance is one base year with four one-year options. Proposals are due on July 11, 2023. The anticipated award date is September 29, 2023. Pricing is to be provided using the cost/price template included as an attachment, and must include direct labor rates, indirect rates, and materials/ODC estimates. The opportunity is unrestricted and available to all socioeconomic categories.

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Other files

File	Type	Posted
B08_Attachment 0008_Draft Task Order W15P7T-23-R-0004 20 July 2023.docx	DOCX document	Jul 20, 2023
B08_Attachment 0009_W15P7T-23-R-0004 RFP Instructions Amendment 001.pdf	PDF	Jul 20, 2023
B08_Attachment 0005_SEPM Cost Price Template 20 July 2023.xlsx	XLSX spreadsheet	Jul 20, 2023
B08_Attachment 0001_SEPM IDIQ PWS 17 July 2023.pdf	PDF	Jul 20, 2023
B08_W15P7T-23-R-0004 Solicitation Document 20 July 2023.pdf	PDF	Jul 20, 2023
B08_Attachment 0002_SEPM_QASP_22Dec2022 Final.docx	DOCX document	Jul 6, 2023
B08_Attachment 0005_SEPM Cost Price Template.xlsx	XLSX spreadsheet	Jul 6, 2023
B08_Attachment 0012_Draft RFP QA Sheet.xlsx	XLSX spreadsheet	Jul 6, 2023
B08_Attachment 0006_SEPM LCAT Descriptions and LOE.xlsx	XLSX spreadsheet	Jul 6, 2023
B08_Attachment 0013_8a Small Business Certification Template.pdf	PDF	Jul 6, 2023
B08_Attachment 0007_SEPM TO PWS 23 June 2023.docx	DOCX document	Jul 6, 2023
B08_Attachment 0003_DD254 SEPM W15P7T23R0004.pdf	PDF	Jul 6, 2023
B08_Attachment 0011_SAM Sample.pdf	PDF	Jul 6, 2023
B08_Attachment 0009_W15P7T-23-R-0004 RFP Instructions 30 June 2023.pdf	PDF	Jul 6, 2023
B08_W15P7T-23-R-0004 Solicitation Document.pdf	PDF	Jul 6, 2023
B08_Attachment 0003_W15P7T23R0004 SCIAddendum_DD254_FY23.pdf	PDF	Jul 6, 2023
B08_Attachment 0001_SEPM IDIQ PWS 23 June 2023.pdf	PDF	Jul 6, 2023
B08_Attachment 0014_W15P7T-23-R-0004 SEPM RFP QA Template.xlsx	XLSX spreadsheet	Jul 6, 2023
B08_Attachment 0004_GFP Attachment W15P7T23R0004.pdf	PDF	Jul 6, 2023
B08_Attachment 0008_Draft Task Order W15P7T-23-R-0004.docx	DOCX document	Jul 6, 2023
B08_Attachment 0010_Past Performance Questionnaire.docx	DOCX document	Jul 6, 2023

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Solicitation Document W15P7T-23-R-0004 Solicitation Document Questions

	Page # or Section Reference	Question	Answer
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IDIQ PWS

Attachment 0001 SEPM IDIQ PWS Questions

		Page # or Section Reference	Question	Answer
	1	B08_Attachment 0012_Draft RFP QA Sheet, IDIQ PWS Tab, line 29/32	"Will any of the contracts fall under SCA (Service Control Act)?" Will the Government please clarify the response to the question asked / responded to for the Draft RFP IDIQ PWS regarding the "Service Control Act." Does the Government mean Service Contract Act, and if not, will the Government please clarify what the Service Control Act is?	Yes, the Government is referring to the Service Contract Act in response to the question submitted in the Draft RFP.
	2	B08_Attachment 0012_Draft RFP QA Sheet, IDIQ PWS Tab, line 29/32	If the IDIQ PWS potentially has Task Orders that will fall under the Service Contract Act (SCA), will the Government please provide the applicable Wage Determinations?	Contractor can provide their own applicable Wage Determinations and the Government will confirm the wages provided.
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1.4 PERIOD OF PERFORMANCE / PLACE OF PERFORMANCE	Some of the OCONUS locations listed are considered high-risk countries due to local conditons and/or are limited in the ability to provide consular services.

Would the Government please verify the OCONUS Place of Perfomance locations that are being considered?	The OCONUS locations listed all have the potential for performance dependent on worldwide events and mission needs. Consular services will be addressed at the time that a specific mission is identified.
	4	Page 14 of 59,

2.1.1 ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

"2.1.1.3 The KO is responsible for securing future requirements, in his/her sole discretion, may make a determination to allow a Contractor to participate in an acquisition subject to the submission of an acceptable mitigation plan in accordance with paragraphs 2.1.3.1 and 2.1.3.2. This determination may not be appealed."

We are unable to locate paragraphs 2.1.3.1 and 2.1.3.2. Would the Government please verify the correct paragraphs referenced in 2.1.1.3.

The correct paragraphs are 2.1.1.4 and 2.1.1.5. Paragraph 2.1.1.3 has been revised in the document.

Quality Assurance Plan (QASP) Quality Assurance Surveillance Plan (QASP) Questions

	Page # or Section Reference	Question	Answer
1	2	Will the govt consider modifying the requirement for backfill from "45 days of requirement being identified" to "45 days from vacancy? Rationale - requirement could be identified early and not align with vacancy	The Government confirms that "being identified" directly aligns with vacancy.
2	2	Will the govt consider modifying the requirement for MIRARS rporting from 100% to 99%? It is unlikely all employees will meet the requirement daily with travel, computer/network issues, etc.	The requirement is 100% compliance.
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DD 254

Contract Security Classication (DD254) Questions

	Page # or Section Reference	Question	Answer
1	1	Will the Government sponsor awardees or apparent awardees for the necessary facility clearance, or must all offerors already possess the necessary facility clearance at the time of proposal submission?	Yes, the contractor will be required to have a Top Secret facility clearance at the time of award. Please see Section 1.14.1 of Attachment 0001 SEPM IDIQ PWS 23 June 2023.
2	Attachment 0003	There is no mention of required action on the offerors part within the solicitation or attachment 0009 for the disposition of the DD Form 254. Does the Gov intend for offeror to complete blocks 6 and 7 and return with their proposal? If so, what volume should it be submitted under?	Blocks 6 and 7 can be completed post award.
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GFP Attachment GFP Attachment Questions

	Page # or Section Reference	Question	Answer
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Cost Price Template Cost/Price Template Questions

	Page # or Section Reference	Question	Answer
1	Attach 0005, Tab "Total (TO)

and

Attach 0006 SEPM LCAT Descriptions	Attach 0005, Total (TO) tab, line 53 shows a Systems Engineer Senior Team Lead Ft Bliss. Attach 0006, LCAT Descriptions, Line 151 shows this LCAT as having locations in both APG, MD and Ft. Bliss, TX. Will the Government please clarify Attach 0005 to show whether a team lead is located only in Ft. Bliss; only in APG, MD; or in both locations?	Attachment 0005 corrected to APG. However, the Team Lead can be located at either location due to the amount of travel required for the role.
	2	B08_Attachment 0005_SEPM Cost Price Template.xlsx [LOE tab]	Attachment 0005 lists an LCAT title of Systems Engineer, Senior Ft Bliss with a location of APG, will the Government please update the Attachment to show the correct Title & Location?
	Attachment 0005 Cost/Price sheet has been corrected to remove Ft. Bliss from the title.
	3	B08_Attachment 0005_SEPM Cost Price Template.xlsx [LOE tab]	Attachment 0005 lists an LCAT title of Systems Engineer, Senior APG with a location of APG. Will the Government please update the Attachment and remove APG from the title?
	Attachment 0005 Cost/Price sheet has been corrected to remove APG from the title
	4	B08_Attachment 0005_SEPM Cost Price Template.xlsx [LOE tab]

B08_Attachment 0006_SEPM LCAT Descriptions and LOE.xlsx [LOE tab]	Attachment 0005 lists an LCAT title of Systems Engineer, Senior Team Lead with a location of Ft. Bliss and a blank Clearance Requirement. Attachment 0006 lists the LCAT title as Systems Engineer, Senior (Communications Systems Integration Team Lead) with a location of APG and a Clearance Requirement of Secret. Will the Government please update the Attachments to the correct Title, Location, & Clearance Requirement the Offeror is to use?
	Attachment 0005 corrected to APG. However, the Team Lead can be located at either location due to the amount of travel required for the role.
	5	B08_Attachment 0005_SEPM Cost Price Template.xlsx [LOE tab]

B08_Attachment 0006_SEPM LCAT Descriptions and LOE.xlsx [LOE tab]	Attachment 0005 does not show a location for the second the Program Analyst, Senior nor a Clearance Requirement. Attachment 0006 lists the location for the second Program Analyst, Senior as APG, MD and a Clearance Requirement of Secret. Will the Government please update the Attachments to the correct Location & Clearance Requirement the Offeror is to use?
	Attachment 0005 Cost/Price sheet has been corrected to show the correct location and clearance requirement for this position as APG, MD and Secret respectively.
	6	B08_Attachment 0005_SEPM Cost Price Template.xlsx [LOE tab]

B08_Attachment 0006_SEPM LCAT Descriptions and LOE.xlsx [LOE & LCAT Descriptions tab]	Attachment 0005 lists an LCAT Code of B11B as a Graphic Designer, Journeyman. Attachment 0006, LOE tab also lists an LCAT Code of B11B as a Graphic Designer, Journeyman, however, the LCAT Description tab lists LCAT code B11B as a Graphics Specialist, Journeyman. Will the Government please update the Attachments to the correct LCAT Code & Title the Offeror is to use?	Attachment 0005 corrected to B10B.
	7	B08_Attachment 0005_SEPM Cost Price Template.xlsx [LOE tab]

B08_Attachment 0006_SEPM LCAT Descriptions and LOE.xlsx [LOE & LCAT Descriptions tab]	Attachment 0005 lists an LCAT Code of I15C as a Telecommunications Specialist, Journeyman.
Attachment 0006, LOE tab also lists an LCAT Code of I15C as a Telecommunications Specialist, Journeyman, however, the LCAT Description tab lists LCAT code I15C as a Telecommunications Specialist, Senior. Will the Government please update the Attachments to the correct LCAT Code & Title the Offeror is to use?	Attachment 0005 corrected to I15B.
	8	B08_Attachment 0005_SEPM Cost Price Template.xlsx	Will the Government please allow the Offeror to add additional Subcontracting tabs as required for the Offerors proposal and to update formulas on the Total (TO) tab to include the calculations for the additions?	The Offeror can do their own other subcontracting tab and feed the Subcontracting tab the results.
	9	B08_Attachment 0005_SEPM Cost Price Template.xlsx [Summary tab]	Attachement 0005 Hours Per Year show as 2087, however, the LOE tab shows 1920 as the productive hours per year. Will the Government please clarify whether 2087 or 1920 should be used by the Offeror and, if the 2087 is correct, explain how it is calculated?	Attachment 0005 Cost/Price template has been corrected to show 1920 as the productive hours per year.
	10	B08_Attachment 0009_W15P7T-23-R-0004 RFP Instructions 30 June 2023.pdf, pg. 17, (a)

B08_Attachment 0005_SEPM Cost Price Template.xlsx	The Intructions state the Total Evaluated Cost include the Base, all Option periods, and an additional six months in accordance with FAR 52.217-8. However, Attachment 0005 does not show an Option Period to Price. Will this calculation be done during the evaluation or is the Offeror to add the six months options to their Pricing Proposal?	The Government will calculate the additional 6 months based on one half of the last option year.
		B08_Attachment 0005_SEPM Cost Price Template.xlsx	Would the Government allow the contractors to modify (add/delete columns and rows) in order to apply burdens accurately based on the contractors accounting practices?	Yes, the Offeror can adjust based on their particular accounting practice. Any modifications shall be clearly explained in the Offeror's cost narrative.
		B08_Attachment 0005_SEPM Cost Price Template.xlsx, ODC TAB	The Material/ODC plug includes materials and other direct costs. For the Material/ODC Estimate provided by the Government, some contractors burden ODC costs and Material costs differently.

Could the Government please provide a separate ODC and Material cost estimate so that the most accurate burdens could be applied? Solicitation documents have been revised to show the Material/ODC plug numbers as just "ODC" plug numbers with no separate cost estimate for material.

LCAT LOE

Labor Categories / LOE Questions

	Page # or Section Reference	Question	Answer
1	LCAT Description tab	Would the Government please clarify the difference between the Senior level and SME level positions? The education level, degree, minimum years of experience, as well as substitutions seem to be exactly the same for a Senior and a SME of the same LCAT.

Can Offerors assume that the education/experience requirements for the LCAT Code B18D apply to all of the SMEs?	The education/experience requirements for the LCAT Code B18D do not apply to all of the SMEs. Please refer to the "Sample Description of Work Performed" column which clarifies "A Subject Matter Expert is an individual whose qualifications and/or particular expertise are exceptional and/or highly unique. Initiates, supervises, and/or develops requirements from a project’s inception to conclusion for complex to extremely complex programs; Provides strategic advice, technical guidance and expertise to program and project staff"
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TO PWS

Attachment 0007 SEPM TO PWS Questions

	Page # or Section Reference	Question	Answer
1	P. 19, Key Personnel, T26C Senior Systems Engineer (Communications Systems Integration Team Lead)	Will the Government please allow for years of relevant experience to be substituted for an Associate's Degree for the T26C Senior Systems Engineer (Communications System Integration Team Lead) specific labor category?	The Government does not concur with this request.
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Draft Task Order Draft Task Order Questions

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RFP Instructions W15P7T-23-R-0004 RFP Instructions Questions

		Page # or Section Reference	Question	Answer
	1	Page 2	1. Given that the RFP was released late Friday before the July 4th weekend, would the Government consider extending the proposal deadline to August 11, 2023 in order to give 8(a) firms time to provide the strongest proposal responses?	The Government is not considering extending the proposal deadline at this time.
	2	RFP Due Date	Will the Government extend the Proposal Submission Date to Tuesday, August 15? Due to the amount of information we are required to submit, the extra time will benefit Offerors and also align closer to the amount of time Offerors were ultimately provided the last time this opportunity was procured (40 days), as opposed to the current 31 days.	The Government is not considering extending the proposal deadline at this time.
	3	Attachment 9, RFP Instructions, Page 20, Volume IV, SAM Report	Statement: Offerors shall submit a SAM report showing Active Exclusions for the prime contractor dated on the same date as proposal submission.
Question: Will the Government change the requirement and allow the SAM report to be dated within 10 days of the proposal submission date? This will be less of a burden on Offerors needing to Print this report and insert into the Volume IV document on day of Proposal submission.	The Government will not change the requirement of the SAM report needing to be dated on the same date as the proposal submission.
	4	p. 4, section n	Will the Government please state exactly what constitutes "identifiable information" to ensure offerors comply with the Government's expectations?	Company name/logos and company owned systems and names of personnel/management.
	5	p. 11, (2) Section 2, factor 2	Per the RFP requirements, Key Personnel résumés are to be included in the Volume 2 Technical. As part of the employment history, résumés usually include company names in the experience section to validate personnel experience. Will the Government please consider allowing the Key Personnel résumés to be provided in an Appendix to the Volume so they do not require redaction?	Only Personnally Identifiable Information (PII) is required to be redacted in the Key Personnel resumes.
	6	Page 21 Paragraph 5 Certifications and Representations	Section G, Contract Administration Data is identified as a fill in to be provided by the Offeror. Section G pertains to Wide Area Workflow Payment Instructions. Will the Government please clarify what information is being requested from the offeror?	Section G does not need to be filled out by offeror prior to award. Attachment 0009 RFP Instructions have been updated to remove this requirement.
	7	Page 2 Paragraph f	The RFP instructions requires Attachment 0011 to be dated on the same date as their proposal submission. Will the Government please consider allowing offerors to pull this information no later than 10 days prior to submission to allow them sufficient time for internal review and preparation of proposal documents?	The Government will not change the requirement of the SAM report needing to be dated on the same date as the proposal submission.
	8	Page 7 IV Misc Submittals (SAM Report)	The Vol IV SAM report is limited to one page. Based on the information provided within offeror's SAM profile, a one page report that includes the active exclusions portion is not possible. Will the Government please allow at least two pages?	The Government will allow the SAM report to be no more than 2 pages. Attachment 0009 RFP Instructions has been updated to reflect this change.
	9	Page 7-8 and page 21	Volume IV page 7-8 identifies System for Award Management (SAM) Report Attachment 0011, OCI Declaration/Mitigation Plan, Small Business Certification (Attachment 0013), Property Management Plan, Representations and Certifications to be provided. On page 21 (5) it also includes Section A Standard Form 33, Section G, and Section K to be included. Will the Government please confirm the SF 33 and Section G need to be included, as well as what certifications need to be provided for Section G?	Section A Standard Form 33 and Section G does not need to be filled out by offeror prior to award. Offerors are still required to fill out the certifications and representations in Section K of the solicitation document. Attachment 0009 RFP Instructions have been updated to remove this requirement.
	10	N/A	Draft RFP identified Attachment 0011 as the SBPP template. Governments response to the QA stated the SBAA was required, however the SBPP template was not provided with the final RFP document as Attachment 0011 (Attch 11 is now SAM). If the SBPP template is required, can the Government provide the required document and verify where in Volume IV it needs to be provided	Small Business Participation Plan identified in Draft RFP no longer applies to this solicitation.
		Page 18 - #3	The Government indicates that offerors shall support proposed indirect rates by providing doucmentation using one(1) of the following (a, b, c, d, e, or f).

However, the list below this paragraph only contains a - e.

Is (f) missing, or was that an error?	Attachment 0009 RFP Instructions corrected to show (f). Please see under the table on Page 19.
		Page 20 - last paragraph before (iv)	The instructions state:

The contractor shall be responsible for all costs related to making the property available for use, such as payment of all transportation, installation, or rehabilitation costs. This also includes costs associated with contract closeout of Government property (through disposition).

This seems to be out of place - to what does 'the property' refer to?	"The property" refers Government Furnished Property/Government Furnished Equipment (GFP/GFE). Attachment 0009 RFP Instructions has been updated to clarify this.
		Page 11 of 29,

L.A.2.b(i)(2)b. bullet #3

B08_Attachment 0001_SEPM IDIQ PWS 23 June 2023.pdf, Para 3.2 Key Personnel

B08_Attachment 0006_SEPM LCAT Descriptions and LOE.pdf, LCAT Descriptions Tab	The key personnel position titles and requirements are inconsistent across the IDIQ PWS, Section L, and LCAT/LOE workbook. Could the Government please confirm that Offerors should use the key personnel position titles and requirements listed in the IDIQ PWS, Section 3.2 Key Personnel descriptions?	Yes, the Key Personnel descriptions in the IDIQ PWS, Section 3.2 Key Personnel should be used.
		Page 15 of 29,
Para L.A.2.b(iii)1.b.	Could the Government please confirm that only cost-reimbursement type subcontractors need to submit a "xxxxCOSTNARRxxxx.docx (or .pdf)".	Only CPFF subcontractors need to provide the same level of detail as the Offeror directly to the Government.
		Page 24 of 29,

M.D.2. bullet #4

Page 9 of 29, L.A.2.b(i)(1) The RFP evaluation criteria currently includes the following bullet regarding the focus on the offeror’s Technical Volume I: Factor 1:

“- Understanding of processes believed to be integral in supporting configuration changes to enable command, control, and communications (C3) functionality between IBCT and the additional battalion equipped with their organic system.”

This evaluation criteria does not map to the 30 June Attachment 0009, Proposal Content requirement in Paragraph L.A.2.b(i)(1) and specifically the background and basis of demonstration of knowledge which states the following:

“Offerors shall describe their understanding and usage of systems of systems as it pertains to the Army’s Tactical Network. For your response, address any subsystems believed to be required to support interoperability for warfighting functions.

Background and basis for demonstration of knowledge: In Capability Set 21, the Integrated Tactical Network (ITN) was expanded to increase Situational Awareness (SA) for Battalion and below, particularly for dismounted soldiers. One of the key attributes of this change was to introduce a lower data classification level, Secure But Unclassified (SBU), for lower echelon Army units. For addressing the different technical aspects of this use case, assume the unit type is an Infantry Brigade Combat Team (IBCT).”

Since there is no longer an “additional battalion equipped with their organic system,” we recommend that this evaluation criteria be removed from the RFP instructions.	This evaluation criteria in question has been removed from Attachment 0009 RFP Instructions.
		Page 15 of 29,
Para L.A.2.b(iii)(b)	Per the RFP Cost information instructions, the Government states that “Offeror shall ensure any proposed cost-reimbursement subcontractors provide whatever information is necessary to help the Government understand why the proposed subcontractor costs are realistic in the subcontractor’s xxxxCOSTNARRxxxx.docx (or .pdf).”

Could the Government please clarify that all subcontractors are NOT required to submit a cost narrative nor an Attachment 0005 cost price template, if they are non-cost reimbursement subcontractors (Time and materials or Labor hour type)?

If that assumption is correct, please confirm the Letters of Intent (LOIs) from the subcontractors will also not be needed to support the subcontractor’s rates.

Per the RFP, only CPFF Subcontractors need to Provide a Cost Narrative and the Pricing sheet with all required supporting documentation the same as the Offeror. T&M and Labor Hour subcontractors do not need to provide the detail directly to the government. The Offeror is required to do a Price Analysis of all subcontractors and provide that analysis with their proposal.
	Page 17 of 29, L.A.2.b(iii)1. 4th paragraph	On page 17 of the RFP instructions it states: “For labor rate pricing, the offeror shall provide supporting cost information as described below within the pricing template guidelines or, where necessary, as an attachment to their cost/price proposal volume.”

Will the Government confirm whether the “Supporting Cost Information” can be submitted as an appendix in the Word/PDF price narrative or does not need to be submitted as a separate attachment file? The Government confirms that the Offeror can submit supporting cost information in the Cost Narrative as an appendix.

Past Performance Questionnaire Past Performance Questionnaire Questions

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SAM Report SAM Report Questions

		Page # or Section Reference	Question	Answer
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L.A.2.b(iv)(1) VOLUME IV – MISCELLANEOUS SUBMITTALS	"System for Award Management (SAM) Report: Offerors shall submit a SAM report showing Active Exclusions for the prime contractor dated on the same date as proposal submission. See Attachment 0011, SAM Report Sample."

Would the Government allow Offerors to submit a SAM report showing Active Exclusions for the prime contractor dated within five (5) business days of the proposal submission due date to allow enough time for internal color reviews, editing, and final production?

The Government will not change the requirement of the SAM report needing to be dated on the same date as the proposal submission.
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8(a) SB Certification 8(a) Small Business Certification Questions

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CDRLs Contract Data Requirement Lists (CDRLs) Questions

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File details come from the government source that posted it. Updated Jul 20, 2023.