Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form prepared by the City of Phoenix Aviation Department for use in conjunction with the Exclusive Event Utilities Revenue Contract Solicitation (RCS-PCC-26-0218). The form establishes protocols for handling documents containing security information controlled under 49 C.F.R. Parts 15 and 1520, which govern sensitive security information at aviation facilities. The solicitation pertains to exclusive event utility services at the Phoenix Convention Center campus and associated theatrical venues, including Symphony Hall, Orpheum Theater, and Herberger Theater. Contractors will provide electrical, water, compressed air services, and related infrastructure support for a five-year term commencing October 1, 2026. Key dates include a mandatory pre-offer conference and site visit on March 27, 2026, at 10:00 a.m. and 10:30 a.m. respectively, a written inquiry deadline of April 3, 2026, at 2:00 p.m., and a sealed offer submission deadline of April 27, 2026, at 2:00 p.m. The City retains discretion to extend the contract beyond the initial five-year period, subject to City Council approval and City Clerk signature and recording.

Contractors must maintain active Arizona State electrical licenses (Category L-11 and A-17) for at least five years prior to proposal submission and demonstrate minimum ten years of verifiable experience managing event utility services in large-scale convention center environments. All electrical work must comply with the National Electrical Code, NFPA 70E, and applicable City of Phoenix codes. Evaluation consists of 1,000 total points, with commission rates comprising 30 percent of the score, firm qualifications and key personnel comprising 35 percent, operational plan and technical approach comprising 20 percent, and business plan and competitive rate structure comprising 15 percent. Contractors must comply with Disadvantaged Business Enterprise requirements under 49 C.F.R. Part 26, including prompt payment to subcontractors within seven days of receipt of City payment. Required insurance includes general liability with $2,000,000 general aggregate limits, workers' compensation insurance, technology errors and omissions liability, and network security and privacy liability. A $300,000 performance bond or surety is required upon award notification. Comprehensive nondiscrimination and civil rights compliance is mandated under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and the Age Discrimination Act of 1975.