Seller_SOP_Checklist_V5 B2627200.pdf
PDF 189 KB Posted
- Attached to
- Envisionware X25 Kiosks with SideCars
- Solicitation number
- B2627200
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist document issued by the City of Philadelphia Procurement Department for vendors participating in small purchase procurements through the PHLContracts platform. The document outlines the step-by-step process for sellers to submit quotes for the Envisionware X25 Kiosks with SideCars procurement opportunity. The checklist requires vendors to complete multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections before submitting their quotes. Vendors must select their appropriate role (Seller, not Seller Admin), confirm Local Business Entity (LBE) certification status if applicable, enter unit costs for all listed items, answer mandatory questions, download and accept terms and conditions, and attach all required documentation. The small purchase award will be made to the lowest responsive and responsible bidder, with the option to award the contract as a whole or by line item in the City's best interest.
All vendors submitting quotes must provide a completed Consent & Authorization form on file in their vendor profile, with this documentation being mandatory for quote consideration. The checklist also references an optional LGBTQ Applicant Opportunity Data Form and allows for submission of any additional documents related to the quote. Vendors are instructed not to deliver products or provide services until receiving formal notification from the City department. The process requires vendors to review red validation warnings at multiple stages, click "Save & Continue" on every tab to ensure proper submission, and conduct a final review of their complete quote on the Summary tab before final submission through www.PHLContracts.phila.gov.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .