SecureOne__BPM004656_Solicitation_Attachment_11_-_Pricing_Document_Rev_1_BAFO.xls

XLS spreadsheet 154 KB Posted Jan 1, 2023

Attached to: Master Agreement AZ|CTR063774
Contract number: CTR063774
Issued by: Arizona

About this file

Written by GovTribe AI · Dec 4, 2025

This document is an Attachment 11 Pricing Document (Solicitation BPM004656) for Document Management Services, submitted by SecureOne Outsource Solutions, Inc. The pricing document appears to be part of a state or local government contract, with specific details related to document management and digital transformation services across Arizona, including metro areas like Phoenix and Tucson.

The contract covers comprehensive document management services including source document preparation, restoration, scanning (on-site and off-site), transport, indexing, and digital conversion services. Pricing is structured across multiple tiers and service categories, with rates varying based on document volume, condition, and complexity. Key pricing highlights include source document preparation at $0.017-$0.024 per page depending on document condition, scanning services ranging from $0.016 to $0.390 per image based on document type and resolution, and courier services priced between $20-$200 per run. Additional services include cloud storage at $0.21 per gigabyte per month, user licensing at $54 per user monthly or $1,492.50 per user for perpetual licensing, and optional services like certified document destruction at $0.30 per pound.

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Other files

File	Type	Posted
5-(DOCUM~1.XLS	XLS spreadsheet	Jan 1, 2023
5-Profit Loss Jan 2021.pdf	PDF	Jan 1, 2023
5-_D70E0~1.DOC	DOC document	Jan 1, 2023
5-_DOCUM~4.DOC	DOC document	Jan 1, 2023
5-Balance Sheet Jan 2021.pdf	PDF	Jan 1, 2023
5-SecureOne State-of-Arizona_insurance.pdf	PDF	Jan 1, 2023
5-[Document Management Services] (SecureOne) BPM004656 Solicitation Attachment 4 - Conformance Statements.docx	DOCX document	Jan 1, 2023
5-_D788A~1.DOC	DOC document	Jan 1, 2023
5-_D8BE8~1.DOC	DOC document	Jan 1, 2023
5-_DOCUM~1.DOC	DOC document	Jan 1, 2023
CTR063774_Contract_Documents.pdf	PDF	Jan 1, 2023
SecureOne_BPM004656_-_Uyghurs_Forced_Labor_Attestation_-_signed.pdf	PDF	Jan 1, 2023
5-Balance Sheet Dec 2021.pdf	PDF	Jan 1, 2023
5-Profit Loss Dec 2021.pdf	PDF	Jan 1, 2023
5-Technical Envelope-Proposal # 1-prop_answer.xls	XLS spreadsheet	Jan 1, 2023
5-[Document Management Services] (SecureOne) BPM004656 Solicitation Attachment 1 - Offer and Acceptance BAFO.docx	DOCX document	Jan 1, 2023
5-[Document Management Services] (SecureOne) BPM004656 Solicitation Attachment 3 - Confidential Information Designation.docx	DOCX document	Jan 1, 2023
5-[Document Management Services] (SecureOne) BPM004656 Solicitation Attachment 6 - Letter of Insurability.docx	DOCX document	Jan 1, 2023
5-_D4C32~1.DOC	DOC document	Jan 1, 2023
5-_DDBDB~1.DOC	DOC document	Jan 1, 2023
COI.pdf	PDF	Jan 1, 2023
5-4-Technical Envelope-Proposal # 1-(SecureOne)Response_Questionnaire.xlsx	XLSX spreadsheet	Jan 1, 2023
5-Secure One Outsource Solutions - letter of intent.pdf	PDF	Jan 1, 2023
5-_DOCUM~2.DOC	DOC document	Jan 1, 2023
5-_DOCUM~3.DOC	DOC document	Jan 1, 2023
BPM004656_BAFO_Change_Log_Template (1).xlsx	XLSX spreadsheet	Jan 1, 2023
CTR063774__Amendment_1__Extension_.pdf	PDF	Jan 1, 2023

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Consult, source

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Consultation, Source Preparation and Transport

Offeror: SecureOne Outsource Solutions, Inc.	- OFFEROR NAME
Project consultation (beyond initial first four hours)		$0.00	Pricing per hour	Provide pricing in areas applicable to your proposal
Source Documents Preparation and Restoration			at volumes:	On-Site ($/page)	Off-Site ($/page)
Assessment of the quality of the source documents is mutually agreed upon by Contractor and Customer
Excellent condition			1-9,999	0.020	0.017
( defined as ~ 95% consistent weight, color, size; ~ 95% free of staple holes, creases, tears, etc.)			10,000 - 99,999	0.020	0.017
			100,000 and above	0.020	0.017
Medium range condition			1-9,999	0.022	0.019
( defined as ~85% consistent weight, color, size; ~ 85% free of creases, staple holes, tears, etc.)			10,000 - 99,999	0.022	0.019
			100,000 and above	0.022	0.019
Low range condition			1-9,999	0.024	0.021
( defined as a wide mix of weights, colors, sizes with abundant folds and creases, some tears, etc.)			10,000 - 99,999	0.024	0.021
			100,000 and above	0.024	0.021
Secure Source Materials Transport - Metro areas priced as cost per run (pick-up and drop off at a single site)
( A ) Courier Service - Capitol Complex Area (Metro)			1-9,999	N/A	20.000
Provide physical address of facility serving this area:			10,000 - 99,999	N/A	40.000
			100,000 and above	N/A	80.000
( B ) Courier Service – Phoenix Metro Area (excluding Capitol Complex)			1-9,999	N/A	20.000
Provide physical address of facility serving this area:			10,000 - 99,999	N/A	40.000
			100,000 and above	N/A	80.000
( C ) Courier Service – Tucson Metro Area			1-9,999	N/A	80.000
Provide physical address of facility serving this area:			10,000 - 99,999	N/A	140.000
			100,000 and above	N/A	200.000
( D ) Courier Service – All Other Arizona Locations - PRICED PER MILE			1-9,999	N/A	1.050
Provide physical address(es) of facility (facilities) serving this area:			10,000 - 99,999	N/A	1.670
			100,000 and above	N/A	2.630
Other related pricing:
Record Retrieval/Restoration upon Request	$2.00	Per record
Record Retrieval/Restoration upon Request	$1.00	Per record for adjacent records
NOTE: THERE WILL BE NO FUEL SURCHARGE ALLOWANCE

Scanning-offsite

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Off-Site Scanning Pricing Schedule

Offeror: SecureOne Outsource Solutions, Inc.					- OFFEROR NAME
In submitting the base scanning pricing in the cells below, submit for the categories applicable to you and assume a Quality Control (QC) review of 20% of the images. Pricing for a higher level of QC (50% and 100%) should be expressed as a percentage increase over the base. Customers using the contract, and requiring a different QC level than those provided here, can extrapolate the pricing for that level based on the provided pricing.
Base Price quotes are amount per image		Black and White				Grayscale				Color				Quality Control
		at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	% increase over base for a 50% review	% increase over base for a 100% review
Paper Documents: (standard)
	Letter Size	0.016	0.020	0.027	0.058	0.017	0.018	0.025	0.159	0.017	0.020	0.028	0.078	0.193	0.520
	Legal Size	0.020	0.024	0.034	0.074	0.020	0.021	0.031	0.209	0.020	0.025	0.035	0.102	0.161	0.428
	Smaller than 8.5 x 11	0.016	0.020	0.027	0.058	0.017	0.018	0.025	0.159	0.017	0.020	0.028	0.078	0.195	0.520
	Mixed sizes	0.017	0.021	0.029	0.063	0.018	0.019	0.027	0.175	0.018	0.022	0.030	0.086	0.183	0.489
Paper Documents: (non-standard)
	11" x 17" page	0.020	0.024	0.034	0.074	0.020	0.021	0.031	0.209	0.020	0.025	0.035	0.102	0.161	0.428
	17" x 22" size drawing	0.210	0.230	0.239	0.260	0.220	0.239	0.248	0.267	0.267	0.296	0.336	0.407	0.018	0.047
	22 x 34" size drawing	0.220	0.230	0.239	0.287	0.210	0.220	0.239	0.260	0.306	0.368	0.427	0.538	0.017	0.046
	34 x 44" size drawing	0.260	0.260	0.248	0.317	0.230	0.248	0.260	0.317	0.368	0.427	0.507	1.047	0.015	0.040
	Larger than 34" x 44" size	0.390	0.390	0.372	0.317	0.344	0.372	0.390	0.475	0.553	0.640	0.761	1.571	0.053	0.140
	Mixed sizes	0.270	0.277	0.275	0.295	0.251	0.270	0.284	0.330	0.374	0.433	0.508	0.891	0.030	0.070
Special Handling
	Flat bed scanning	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.020	0.053
	Fragile document	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.224	0.020	0.053
	Auto. Image Enhancement	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000	0.000
	*Other__________________	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid
	*Other__________________	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid
Microfilm to digital
	16 mm	0.020	0.022	0.023	0.027	0.020	0.022	0.023	0.027	No Bid	No Bid	No Bid	No Bid	0.200	0.531
	35 mm	0.055	0.059	0.065	0.077	0.055	0.059	0.065	0.077	No Bid	No Bid	No Bid	No Bid	0.072	0.194
Microfiche to digital		0.039	0.042	0.046	No Bid	0.039	0.042	0.046	No Bid	No Bid	No Bid	No Bid	No Bid	0.106	0.283
Aperture Card to digital		0.111	0.111	0.123	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	0.039	0.103
Digital to Microfilm 16mm 300DPI		No Bid		Per image
Digital to Microfiche 16mm 300DPI		No Bid		Per image

Scanning-onsite

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

On-Site Scanning Pricing Schedule

Offeror: SecureOne Outsource Solutions, Inc.					- OFFEROR NAME
In submitting the base scanning pricing in the cells below, submit for the categories applicable to you and assume a Quality Control (QC) review of 20% of the images. Pricing for a higher level of QC (50% and 100%) should be expressed as a percentage increase over the base. Customers using the contract, and requiring a different QC level than those provided here, can extrapolate the pricing for that level based on the provided pricing.
Base Price quotes are amount per image		Black and White				Grayscale				Color				Quality Control
		at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	at 200 dpi	at 300 dpi	at 400 dpi	at 600 dpi	% increase over base for a 50% review	% increase over base for a 100% review
Paper Documents: (standard)
	Letter Size	$ 0.0204	$ 0.0247	$ 0.0353	$ 0.0802	$ 0.0205	$ 0.0227	$ 0.0327	$ 0.2210	$ 0.0209	$ 0.0259	$ 0.0369	$ 0.1089	19.3%	52.0%
	Legal Size	$ 0.0248	$ 0.0305	$ 0.0448	$ 0.1043	$ 0.0249	$ 0.0277	$ 0.0412	$ 0.2931	$ 0.0254	$ 0.0321	$ 0.0468	$ 0.1430	16.1%	42.8%
	Smaller than 8.5 x 11	$ 0.0204	$ 0.0247	$ 0.0353	$ 0.0802	$ 0.0205	$ 0.0227	$ 0.0327	$ 0.2210	$ 0.0209	$ 0.0259	$ 0.0369	$ 0.1089	19.5%	52.0%
	Mixed sizes	$ 0.0219	$ 0.0266	$ 0.0385	$ 0.0882	$ 0.0220	$ 0.0244	$ 0.0355	$ 0.2450	$ 0.0224	$ 0.0280	$ 0.0402	$ 0.1203	18.3%	48.9%
Paper Documents: (non-standard)
	11" x 17" page	$ 0.0248	$ 0.0305	$ 0.0448	$ 0.1043	$ 0.0249	$ 0.0277	$ 0.0412	$ 0.2931	$ 0.0254	$ 0.0321	$ 0.0468	$ 0.1430	16.1%	42.8%
	17" x 22" size drawing	$ 0.2986	$ 0.3259	$ 0.3402	$ 0.3693	$ 0.3127	$ 0.3400	$ 0.3524	$ 0.3801	$ 0.3793	$ 0.4206	$ 0.4780	$ 0.5792	1.8%	4.7%
	22 x 34" size drawing	$ 0.3128	$ 0.3260	$ 0.3403	$ 0.4083	$ 0.2987	$ 0.3131	$ 0.3403	$ 0.3696	$ 0.4346	$ 0.5233	$ 0.6065	$ 0.7654	1.7%	4.6%
	34 x 44" size drawing	$ 0.3691	$ 0.3693	$ 0.3527	$ 0.4515	$ 0.3262	$ 0.3526	$ 0.3694	$ 0.4515	$ 0.5236	$ 0.6067	$ 0.7215	$ 1.4924	1.5%	4.0%
	Larger than 34" x 44" size	$ 0.5537	$ 0.5540	$ 0.5291	$ 0.6773	$ 0.4893	$ 0.5289	$ 0.5541	$ 0.6773	$ 0.7854	$ 0.9101	$ 1.0830	$ 2.2386	5.3%	14.0%
	Mixed sizes	$ 0.3836	$ 0.3938	$ 0.3906	$ 0.4766	$ 0.3567	$ 0.3837	$ 0.4041	$ 0.4696	$ 0.5307	$ 0.6152	$ 0.7223	$ 1.2689	5.3%	14.0%
Special Handling
	Flat bed scanning	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	2.0%	5.3%
	Fragile document	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	$ 0.3130	2.0%	5.3%
	Auto. Image Enhancement	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00	0.0%	0.0%
	*Other__________________	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid
	*Other__________________	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid
Microfilm to digital
	16 mm	$ 0.0261	$ 0.0279	$ 0.0304	$ 0.0349	$ 0.0261	$ 0.0279	$ 0.0304	$ 0.0349	No Bid	No Bid	No Bid	No Bid	20.0%	53.1%
	35 mm	$ 0.0751	$ 0.0818	$ 0.0901	$ 0.1066	$ 0.0751	$ 0.0818	$ 0.0901	$ 0.1066	No Bid	No Bid	No Bid	No Bid	7.2%	19.4%
Microfiche to digital		$ 0.0524	$ 0.0570	$ 0.0625	No Bid	$ 0.0524	$ 0.0570	$ 0.0625	No Bid	No Bid	No Bid	No Bid	No Bid	10.6%	28.3%
Aperture Card to digital		$ 0.1563	$ 0.1564	$ 0.1731	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	No Bid	3.9%	10.3%
Digital to Microfilm 16mm 300DPI		No Bid		Per image
Digital to Microfiche 16mm 300DPI		No Bid		Per image

Indexing

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Indexing Pricing Schedule
Select pricing option(s) from those available and as applicable to your proposal. Provide pricing for BOTH off-site and on-site in the sections below. All set-up pricing should be incorporated into the pricing below.
Pricing for services provided Off-Site (Contractor location)
Offeror: SecureOne Outsource Solutions, Inc.			- OFFEROR NAME
Manual Data Entry			Priced at $/keystroke for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Single Entry		0.004	0.004	0.006
	Double Key Entry (single operator)				0.0028
	Double Key Entry (separate operators)				0.0028
Automated Indexing			Priced at $/datafield for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Using Customer-provided barcoded forms		0.05	0.05	0.05
	Using barcoded separator sheets
		Agency prepares; inserts	0.050	0.050	0.050
		Contractor prepares; inserts	0.065	0.062	0.055
	Database Import (Per Database, One Time Cost)		25.00	25.00	25.00
Zonal OCR (Optical Character Recognition)			No Bid	Priced at $/datafield
Full Document OCR (Optical Character Recognition)			0.007	Priced per image
Zonal ICR (Intelligent Character Recognition)			No Bid	Priced at $/datafield
Pricing for services provided On-Site (Customer location)
Offeror: SecureOne Outsource Solutions, Inc.			- OFFEROR NAME
Manual Data Entry			Priced at $/keystroke for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Single Entry		0.004	0.004	0.006
	Double Key Entry (single operator)				0.003
	Double Key Entry (separate operators)				0.003
Automated Indexing			Priced at $/datafield for different QC levels
			at 25% QC	at 50% QC	at 100% QC
	Using Customer-provided barcoded forms		0.05	0.05	0.05
	Using barcoded separator sheets
		Agency prepares; inserts	0.050	0.050	0.050
		Contractor prepares; inserts	0.065	0.062	0.055
	Database Import (Per Database, One Time Cost)		25.00	25.00	25.00
Zonal OCR (Optical Character Recognition)			No Bid	Priced at $/datafield
Full Document OCR (Optical Character Recognition)			0.007	Priced per image
Zonal ICR (Intelligent Character Recognition)			No Bid	Priced at $/datafield

Output-Other

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Output Pricing

Offeror: SecureOne Outsource Solutions, Inc.		- OFFEROR NAME
Select pricing option(s) from those available and as applicable to your proposal.
Items
	To create a custom-export filter for a customer's existing system	$95.00	$/hour
Compact Disc:
	Original	$5.00	$/disc
	Duplicates – 1-5	$5.00	$/disc
	Duplicates – 6 or more	$5.00	$/disc
DVD:
	Original	$7.50	$/DVD
	Duplicates – 1-5	$7.50	$/DVD
	Duplicates – 6 or more	$7.50	$/DVD
Blu-ray Disc:
	Original	$7.50	$/Blu-ray
	Duplicates – 1-5	$7.50	$/Blu-ray
	Duplicates – 6 or more	$7.50	$/Blu-ray
*Other Output Media: (describe)
			UOM
		$100.00	EACH
		$100.00	EACH
		$100.00	EACH
		$0.00	Delivery
*	Optional pricing will not be included as a factor in price evaluation.

Platform and Licensing

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Platform and Licensing Pricing

Offeror: SecureOne Outsource Solutions, Inc.		- OFFEROR NAME
Provide pricing for items as applicable to your proposal. Describe related items you are submitting for consideration by the State with their pricing. Describe each as a separate item, with its pricing and unit of measurement. Use as many lines as needed.
Item #	Description	Pricing		UOM	Comment
1	Unlimited Cloud Storage	$0.21	Cost per	Gigabyte per month	This is a monthly charge for each gigabyte of cloud storage
2	License Type - subscription (per user)	$54.00	Cost per	per user per month	This is a monthly, per user charge for cloud/SaaS licensing
3	License Type - perpetual (per user)	$1,492.50	Cost per	per user	This is a one time, per user charge for on premise licensing
4	Platform (unlimited users)	$118,500.00	Cost per	entity	This is a one time, unlimited user charge for on premise licensing deployment. This is provided for agencies that have user accounts in excess of 80 end users.
5	Add-ons or Modules	No Bid	Cost per	UOM
6	Reports	No Bid	Cost per	per report
7	Professional Services (list type)	No Bid	Cost per	per hour

Offeror Options

ATTACHMENT 11 PRICING DOCUMENT

BPM004656 - DOCUMENT MANAGEMENT SERVICES

Offeror Options*

Offeror: SecureOne Outsource Solutions, Inc.		- OFFEROR NAME
Describe any options you are submitting for consideration by the State with their pricing. Describe each as a separate item, with its pricing and unit of measurement. Use as many lines as needed.*
Item #	Description	Pricing		UOM
1	Certified Document Destruction	$0.30	Cost per	Lb
2	Boxes	$2.00	Cost per	Each
3	Labor - Level I	$22.00	Cost per	Hr
4	Labor - Level II	$28.00	Cost per	Hr
5		PRICING	Cost per	UOM
6		PRICING	Cost per	UOM
7		PRICING	Cost per	UOM
8		PRICING	Cost per	UOM
*	Offeror Options will not be included as a factor in price evaluation.

File details come from the government source that posted it. Updated Dec 4, 2025.