5-_DOCUM~2.DOC
DOC document 55 KB Posted
- Attached to
- Master Agreement AZ|CTR063774
- Contract number
- CTR063774
- Issued by
- Arizona
About this file
The document is a reference document for a solicitation (No. BPM004656) by the Arizona Department of Administration State Procurement Office for Document Management Services. It contains client reference information for SecureOne Outsource Solutions (SOS), featuring projects with five key organizations: Arizona Department of Economic Security, IBM/Kyndryl, Defense Logistics Agency (DLA), Alamo Community College District (ACCD), and US Coast Guard (USCG).
The references demonstrate SOS's document conversion capabilities across multiple sectors, involving scanning, indexing, and digitizing various document types including member records, vehicle registrations, military personnel files, engineering drawings, and institutional records. Projects range from 10 million+ member records to 1.8 million retirement records, with document sizes varying from standard 8.5" x 11" to large engineering drawings up to 3' x 25". The company utilizes technologies like CR190 check scanners, Smart Source scanners, and SQL databases, and has experience processing between 35,000-40,000 transactions monthly. Project values referenced include an $800,000 DLA project, with ongoing contracts spanning from 1987 to present, highlighting the firm's extensive experience in document management and conversion services.
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References
Solicitation No. BPM004656
Document Management Services Arizona Department of Administration State Procurement Office 100 N 15th Avenue Phoenix, AZ 85007
The State intends to conduct reference checks for accounts referenced provided by Offerors. It may, at its sole discretion, contact additional clients not presented as references. Offerors shall provide at least three (3) client references for assignments that replicate or mirror the requirements of this RFP. At least one (1) of the projects referenced must be Arizona government related. All assignments shall be for assignments received and completed within the last five (5) years.
| 1 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| Arizona Department of Economic Security |
| Elizabeth Farber - District Business Operations Manager |
| 2019 |
| 2020 |
| Phone Number |
| Email Address |
| 520-282-1561 |
| EFarber@des.gov |
Event Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
10,000,000+ member records and supporting documents. Documents are 8.5” x 11”, scanned at 200-300 DPI as black-and-white images and converted to PDF filex
List job positions provided and technologies utilized to supplement services.
Document Conversion Services - Original source documents ranged in size from 8.5” x 11”, legal, general ledger.
| 2 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| IBM/Kyndryl | Brian Shell |
| 01-01-2015 | Ongoing |
| Phone Number | |
| Email Address |
| (480) 318-1660 |
| brian.shell@kyndryl.com |
Project Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
| SecureOne Outsource Solutions (SOS) is the primary subcontractor for IBM in support of Vehicle Registrations received by mail. We receive the mail daily, open and validate the renewal, image the check and renewal, index metadata, process all checks for deposit, and migrate the images to an archive accessible by ADOT Customer Service staff for retrieval when responding to a customer. SOS currently processes between 35,000 and 40,000 transactions per month. Current staffing is 6 FTE. |
| List job positions provided and technologies utilized to supplement services. |
Job positions: Clerical, scanning, data-entry, online research, letter shop and management.
Technologies: CR190 check scanners, Smart Source scanners, Jack Henry Remittance Software, SQL database
| 3 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| Defense Logistics Agency - DLA | Darryl D. Cherry - EDM Project Manager | 1987 | Ongoing |
| Phone Number | |||
| Email Address |
405-739-4304 Darryl.Cherry@dla.mil
Project Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
Most recent project: Off-site, 3/2014 – 10/2015, 8 million images of soldier records converted from microfilm to digit pdf files. Project Funding: $800,000.00
Previous projects for this client over the last 29 years include: On-site and off-site clients from all over the U.S., tens of millions of images from engineering drawings, tens of millions of images of engineering drawings from aperture cards, hundreds of millions of pages of Technical Manuals to PDF, SGML, and XML formats.
List job positions provided and technologies utilized to supplement services.
Document Conversion Services - Original source documents ranged in size from 8.5” x 11”, legal, general ledger, newspaper, to engineering drawings up to 3’ x 25’, aperture cards, microfiche, and microfilm.
| 4 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| Alamo Community College District - ACCD | John Strybos - Associate Vice Chancellor of Facilities Operation and Construction Management | 5/2008 | Ongoing |
| Phone Number | |||
| Email Address |
210-485-0702 jstrybos@alamo.edu
Project Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
Off-site, 5/2008 – Current, SecureOne is currently performing work on an on-going document conversion project for ACCD (6 campuses in the San Antonio, TX area) that began in June 2008.
Projects have included conversion of Facility and Construction documents 400,000+engineering drawings, letter and legal sized documents. Conversion of Human Resources Employee files, 200,000+ images from microfilm and microfiche to digital format. Conversion of Student Records, 100,000+ pages of paper documents to digital format. Conversion of Business (Annually) 50,000+ pages from paper to digital format.
To-date, estimated 2+ million images from paper, microfiche, microfilm, and engineering drawings to digital format.
List job positions provided and technologies utilized to supplement services.
Document Conversion Services - Original source documents ranged in size from 8.5” x 11”, legal, general ledger, newspaper, to engineering drawings up to 3’ x 4’, aperture cards, microfiche, and microfilm.
| 5 |
| Client Company/Address |
| Contact |
| Begin Date |
| End Date |
| US Coast Guard - USCG | Gary Earling | 8/2006 | 2/2007 |
| Phone Number | |||
| Email Address |
785-339-3602 gary.e.earling@uscg.mil
Project Scope and deliverables, include number of resources engaged in project, timeline of project (major milestones)
On-site, 8/2006 – 2/2007, 1.8 Million images from paper – Retirement Records
Records converted were retirement and benefit records for U.S. Coast Guard personnel. These services were performed on-site at the Coast Guard Personnel Center, located in the Federal Building, Topeka, KS.
Approximately 2.2 million pages of benefit and retirements records were scanned, indexed and up-loaded to the Coast Guard’s ImageNow document management system.
SecureOne’s expertise in the federal government sector and 39+ years of experience handling sensitive records was key to the successful completion of this project.
List job positions provided and technologies utilized to supplement services.
Document Conversion Services - Original source documents ranged in size from 8.5” x 11”, legal, general ledger.
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