Document Management Services

The Arizona Master Agreement CTR063774, awarded to SecureOne Outsource Solutions Inc., provides comprehensive document management services for state agencies, boards, commissions, and participating purchasing cooperative members. The contract encompasses a wide range of document-related services, including document imaging, scanning, digital conversion, transportation, preparation, indexing, and quality control. Services can be performed both on-site and off-site, with capabilities to handle diverse document types such as letters, legal documents, engineering drawings, microfilm, microfiche, and aperture cards. The scope includes inventorying, packing, shipping, storing, and document destruction, with flexible scanning resolutions ranging from 200-600 dpi and support for multiple image formats like TIFF and PDF.

The master agreement was established with SecureOne Outsource Solutions Inc. through the Arizona Department of Administration State Procurement Office, with an initial contract period from January 1, 2023, to December 31, 2025. The contract is an indefinite delivery, indefinite quantity (ID/IQ) type with potential extensions up to five years. Geographically covering the state of Arizona, the contract allows for services to be utilized by various state entities on an as-needed basis with no guaranteed spending commitment. The total contract value is not explicitly stated, but SecureOne has demonstrated financial stability with annual revenues exceeding $4 million and comprehensive insurance coverage, including a $2 million professional liability policy and a $5 million umbrella liability policy.