Section+5+Bid+Response+Form+(REVISED).docx

SECTION 5

BID RESPONSE FORM (REVISED)

SPECIFICATIONS

Pest Control Services

Scope of Service:

Provide professional pest control services for the Life Skills & Transition Center’s buildings, campus grounds, and tunnels. Rate shall be all-inclusive. Services shall be provided as follows:

· Monthly services to occupied areas shall include, but not be limited to, pest control trap check; rodent trap check; spray, as needed, for flies, ladybugs, ants, spiders, etc.; insecticide bait stations; and, as needed, seasonal wasp/bee control. Contractor shall provide and maintain insect light traps for approximately 14 locations on the Life Skills & Transition Center’s Campus. Traps, bait stations, and similar units must be placed within facility according to safety guidelines and approvals. Food storage areas, steam pipe areas, and shower areas, along with other areas deemed necessary by the Life Skills & Transition Center designee. All Life Skills & Transition Center underground tunnels shall be serviced using residual sprays. Exterior of all buildings shall be sprayed in the fall to prevent an influx of ants, beetles, and spiders. All other areas of the Life Skills & Transition Center shall be treated at least quarterly. Work shall be performed during the hours of 7:00am-3:30pm CT, Monday-Friday, unless prior approval has been obtained from State.

· Weekly services to identified areas, as required, to control any rodent or pest outbreaks that occur between Contractor’s regular monthly service visits.

· Emergency call backs shall be covered under the terms of this Contract and shall be handled within 24 hours from the time of notification. Schedule will be coordinated with Plant Services Staff.

· Contractor shall check in with the Life Skills & Transition Center’s Plant Services Office prior to performing any scheduled preventative pest control services. Contractor shall provide service ticket with completion of each service visit that details services provided.

· All service providers under the issued Purchase of Service Agreement must complete contractor orientation provided by the Life Skills & Transition Center.

Servicing of Contract:

Contractor will be required to furnish material safety data sheets for all chemicals used in providing services under this Contract. Contractor will be required to provide qualified personnel to provide services outlined in this scope of service. A listing of all qualified personnel who may be providing services under this Contract shall be provided at the time of the Bid Response Deadline, to include individuals’ names, information relative to the individuals’ training and experience, including any licenses or certifications currently held. All Contractor employees must complete a one-time on-site training prior to providing services provided by Life Skills & Transition Center. A dedicated service representative shall be provided on the Bid Response Form. During the contracted service period, Contractor agrees to notify Life Skills & Transition Center in the event of any personnel changes.

Contractor must comply with the regulation of the Pesticide Act-NDCC§4-35 as governed by the North Dakota Department of Agriculture. Contractor must hold current commercial pesticide applicators licenses and current pesticide training certificates from the North Dakota Department of Agriculture with Ornamental turf and Industrial-Institutional certification training.

Documentation Requirements:

Bidder must submit the following documentation with their signed Bid Response:

a) Proof of income, sales, and use tax clearance statement;

b) Workers’ Compensation statement indicating firm's current payment status;

c) Copy of the Bidder's contractor's license, as required by North Dakota Century Code sections 43-07-05;

d) Copy of their commercial pesticide applicators licenses and current pesticide training certificates;

e) Certificate of Liability Insurance form that meets the insurance requirements set forth in the attached contract; and

f) A list of at least three projects the Bidder has completed in the past two years, including a list of references, which demonstrate the Bidder's competence in performing similar services required for this project. List business name, location, representative, and dates of service.

Delivery Address: Life Skills & Transition Center, 816 W Midway Dr., Grafton, ND 58237

Delivery Date Time Required: July 1, 2025, through June 30, 2027

Billing Address: Same as Delivery Address

The above items will be weighted accordingly:

Bid Item #1 = 75 points Bid Item #2 = 20 points Bid Item #3 = 5 points

The lowest total price for each bid item will receive the maximum number of points allocated to that specific bid item. The point allocations for cost on the other bid responses will be determined as follows:

Price of Lowest Total Bid Item Price of Bid Item Being Rated x Total Points for Bid Item = Awarded Points

A contract will be awarded to the bidder with the highest amount of awarded points for ALL bid items.

Bidder Prompt Payment Discount, if applicable:

(Discounts not considered in evaluating prices.)

Service Provider: The CONTRACTOR must provide a dedicated service provider to support for this contract. During the contract term, the CONTRACTOR shall notify the Procurement Officer if CONTRACTOR’s service provider changes.

Sales Representative: The CONTRACTOR must provide a dedicated sales representative to provide support for this contract. The sales representative will be required periodically visit ordering agencies to provide information regarding products available under the contract and assistance with order placement. During the contract term, the CONTRACTOR shall notify the Procurement Officer if the CONTRACTOR’s sales representative changes.

Service Provider/ Sales Representative Name:

Address:

City & State & ZIP

Phone Number:

Cell Phone Number:

Toll Free Number:

E-Mail Address:

Fax Number:

BIDDER INFORMATION AND SIGNATURE

By submitting a Bid Response, the Bidder agrees to sell, furnish, and deliver to the STATE all commodities and services contained in this Invitation for Bid for which a contract is awarded by the STATE. The Bidder shall fully perform the contract in accordance with all the specifications, requirements, terms, and conditions, and shall comply with all applicable provisions of the North Dakota Century Code, including chapters 54-44.4, 46-02, and 44-08, and North Dakota Administrative Code Chapter 4-12, made part of the Invitation for Bid and resultant contract by reference.

Written acceptance of the Bid Response by the STATE constitutes a binding contract made and entered into by and between the State of North Dakota, acting through the Purchasing Agency, and the Bidder named below. Written acceptance may be made by execution of a contract, purchase order, or order using a state purchasing card.

NOTICE. All notices or other communications required under this Contract must be given by registered or certified mail and are complete on the date postmarked when addressed to the parties identified herein. Notice provided under this provision does not meet the notice requirements for monetary claims against the STATE found at N.D.C.C. § 3212.204.

Bidder/Contractor Name:

Contractor Federal Employer Identification Number (FEIN)

Bidder Street Address/ P.O. Box:

City, State ZIP:

Contact Name:

Contact Title:

Telephone Number:

Email:

Authorized Representative Signature:

Date:

STATE OF NORTH DAKOTA

BID ACCEPTANCE AND CONTRACT AWARD

The parties to this contract (Contract) are the state of North Dakota, acting through the Purchasing Agency (STATE), and the above-named Bidder (CONTRACTOR). This Contract is not effective until fully executed by both parties. If no start date is specified in the Term of Contract, the most recent date of signatures of the parties shall be deemed the Effective Date.

NOTICE. All notices or other communications required under this Contract must be given by registered or certified mail and are complete on the date postmarked when addressed to the parties identified herein. Notice provided under this provision does not meet the notice requirements for monetary claims against the STATE found at N.D.C.C. § 3212.204.

Acting through its Purchasing Agency:

BY: (Signature)

Printed Name:

Title:

Date: