Section M_finalv2.pdf

PART IV REPRESENTATIONS AND INSTRUCTIONS

SECTION M – EVALUATION FACTORS FOR AWARD

SECTION M FA2823-20-R-0029

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EVALUATION FACTORS FOR AWARD

1.0 Basis for Contract Award

This is a competitive best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at the Air Force (AF) FAR Site, https://www.acquisition.gov/content/regulations. Factor 2, Past Performance, is approximately equal to Factor 1, Price. Factor 3, Small Business Participation Plan, will be evaluated on an Acceptable/Unacceptable basis.

By submission of an offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer’s proposal being unawardable. While the Government intends to award a contract without discussions, discussions or negotiations may be conducted.

Offerors may be required to participate in telephone discussions or in face-to-face, oral discussions at the Eglin Source Selection Facility, 210 West D Avenue, Building 373, Eglin AFB, FL. Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussion of such offers. The Offeror's initial proposal should reflect their best effort. The Government intends to award one contract but reserves the right to award none.

1.1 Evaluation Factors

Factor 1: Price Factor 2: Past Performance Factor 3: Small Business Participation Plan

1.2 Process (Stepped Approach)

a. Step 1 – Proposals will be ranked from lowest total evaluated price (TEP) to highest TEP. Then, the Government will evaluate the two (2) lowest proposals under Factor 1 Price;

b. Step 2 – If either of the two (2) lowest proposals are found to be unreasonable or unbalanced under Factor 1 then the Government will review the next lowest TEP proposal until two (2) lowest TEP proposals are found to be reasonable and have balanced pricing under Factor 1 OR all offers have been evaluated.

c. Step 3 - Then, the lowest TEP proposal with reasonable and balanced pricing for Factor 1 will be evaluated for past performance confidence under Factor 2 and Small Business Participation Plan acceptability under Factor 3. If the lowest TEP proposal with reasonableness and balanced pricing for Factor 1 is found to have a Substantial Confidence performance assessment under Factor 2 and an Acceptable rating for Factor 3 (if large business), this proposal represents the best value for the Government, and the evaluation process stops at this point. Award shall be made to that Offeror without further consideration of any other Offerors.

d. Step 4 - If the lowest TEP with reasonable and balanced pricing for Factor 1 does not receive a “Substantial Confidence” performance assessment rating under Factor 2 and an Acceptable rating under Factor 3 (if large business), then the second lowest TEP proposal with reasonable and balanced pricing for Factor 1 will be evaluated for past performance confidence under Factor 2 and Small Business Participation Plan acceptability under Factor 3. If the second lowest TEP with reasonableness and balanced pricing for Factor 1 proposal does not receive a “Substantial Confidence” performance assessment rating under Factor 2 and an Acceptable rating under Factor 3 (if large business), then this evaluation process will continue until an Offeror is found to have a “Substantial Confidence” performance assessment rating under Factor 2 and is found to be Acceptable for Factor 3 OR all offers have been evaluated.

e. Step 5. The Source Selection Authority shall then make an integrated assessment best value award decision by determining if the best value to the Government is to pay a higher price for a higher past performance assessment rating. The Government reserves the following rights: to award a contract to the lowest price offeror who has Substantial Confidence Rating, to award to higher priced offeror who has Substantial https://www.acquisition.gov/content/regulations

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Confidence Rating; award a contract to the lowest price offeror who has at least a Satisfactory Confidence Rating or award a contract to the lowest price offeror who has a Neutral Confidence Rating.

f. Step 6 – If the Government chooses to enter into discussions at any point during the evaluation process, discussions will be conducted with those Offerors whose proposals are in the competitive range. After discussions are closed and Final Proposal Revisions received, the process will begin again at Step 1.

1.3 Factors and Subfactors

1.3 Factor 1: Price

NOTE: DO NOT PROIVDE LUMP SUM OR OTHER AGGREGATE TYPE OF UNIT PRICING CONSISITING OF A

QUANTITY OF 1.

1.4.1 Price Evaluation. The Government shall rank, all offers by TEP from lowest to highest, including any option prices if applicable. The Total Evaluated Price will be the sum total of all Firm-Fixed Priced CLINs (0001, 0002, and 0003) for the base and options (if applicable). The price evaluation will document reasonableness and balance pricing of the proposed TEP.

1.4.2 The Offeror's Volume I - Price portion of the proposal will not be rated or scored, but will be evaluated for fairness and reasonableness (in accordance with FAR 15.404 and FAR 31.201-3), and balanced pricing (in accordance with FAR 15.404-1). Offerors whose price is determined to be unreasonable or unbalanced may not be considered for award. Price will be evaluated for the Firm Fixed Price (FFP) CLINs on the basic effort and all options (if applicable). The team will review the 50 Division Cost Estimating Worksheet(s) to ensure the major work elements are identified within each division and are sufficiently detailed to demonstrate that the included quantities for materials, labor and other services are not significantly overstated or understated.

The evaluated price may include adjustments to offset any competitive advantage from the use of additional Government Furnished Equipment, Government Furnished Property, Government Furnished Facilities (not furnished to all Offerors) or other Government costs associated with the proposed approach. To facilitate the evaluation of proposal information requested in Section L of this solicitation, information may be obtained from other sources including, but not limited to, Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), U.S. Department of Labor, Global Insight Indices and any other resource available to the Government.

1.4.3 If applicable, evaluation of options shall not obligate the Government to exercise such options.

1.4.4 The Offeror's Price Volume of the proposal will be evaluated, using one or more of the techniques defined in FAR 15.404, in order to determine if it is reasonable. Normally, price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. For additional information see FAR 31.201-3. Additionally, although adequate price competition is expected, if only one offer is received in response to this solicitation the responding offeror will be required to provide certified cost or pricing data in accordance with Table 15-2, at FAR 15.408 and DFARs Clause 252.215-7009.

The Offeror’s Cost/Price Volume of the proposal not found to be reasonable or balanced will render the Offeror’s proposal un-awardable and that Offeror’s proposal will be removed from any further considerations.

1.5 Factor 2: Past Performance

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1.5.1 The Contracting Officer shall seek recent and relevant performance information on all Offerors based on the information provided by the Offeror and data independently obtained from other Government sources.

1.5.2 Scope

The purpose of the past performance evaluation is to allow the Government to assess the Offeror’s likelihood of meeting the solicitation requirements based on the Offeror’s demonstrated past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence or No Confidence as defined in DoD Source Selection Procedures, Table M3.

1.5.3 The Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this Request for Proposal.

1.5.4 Offerors are cautioned to submit sufficient information and in the format specified in Section L.

Offeror’s may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the Offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element (within the Past Performance Information Sheets (Attachment L2)) or any unfavorable comments received from sources without a formal rating system.

Clarification conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision.

1.5.5 Recency Assessment

Recent past performance is defined as ongoing contracts with a performance history, and contracts completed within three (3) years from the issue date of this solicitation.

1.5.6 Relevancy Assessment

In determining relevancy for individual past performance submissions, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, joint venture partner, or major subcontractor whose contract is being reviewed and evaluated. The past performance information forms and information obtained from other sources will be used to establish the degree of relevancy of past performance. The Government will determine relevancy when assessing recent contracts According to Table M2 below:

TABLE M2 – RELEVANCY RATINGS

Adjectival

Rating Description Scope Magnitude Complexities

Very Relevant

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Have provided personnel, equipment, tools, materials, vehicles, supervision and logistics to perform work projects involving ALL of the type of construction and work elements described in the attached associated requirement documents.

Between $1,000, 000 to $5,000,000

Scope included a combination of renovation and new construction with specific experience IAW ICD/ICS 705 and

UFC-4-010-05

(SCIF)

installation

Relevant Present/past performance effort involved similar scope and magnitude of

Have provided personnel, equipment, tools, materials, vehicles, supervision and logistics to perform work projects involving MOST of construction and work elements described in the

Between $1,000,000 to $5,000,000

Scope included renovation or new construction and specific experience IAW

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ICD/ICS 705 and

UFC-4-010-05

(SCIF)

installation

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires

Have provided personnel, equipment, tools, materials, vehicles, supervision and logistics to perform work projects involving SOME of construction and work elements described in the attached associated requirement documents.

Between $1,000,000 to $5,000,000

Scope included renovation or new construction but no experience IAW ICD/ICS 705 and

UFC-4-010-05

(SCIF)

installation

Not Relevant

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Have provided personnel, equipment, tools, materials, vehicles, supervision and logistics to perform work projects involving the NONE of construction and work elements described in the attached associated requirement documents.

Less than $1,000,000 to $5,000,000

No scope or experience

1.5.7 Performance Confidence Assessment

The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Neutral Confidence, Limited Confidence and No Confidence, as defined in Table M3 below. Offerors with no recent and relevant past performance history, or if the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, shall receive the rating "Neutral Confidence.”

TABLE M3 - PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

SUBSTANTIAL

CONFIDENCE

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

NEUTRAL

CONFIDENCE

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

LIMITED

CONFIDENCE

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

NO CONFIDENCE Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will be able to successfully perform the required effort.

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1.6 Factor 3 – Small Business Participation

The Government will evaluate the proposal to determine if the Offeror has demonstrated a clear commitment to meeting all the Small Business Participation goals herein. Small Business Participation Plans (from large and small businesses) will be evaluated on the basis of the following:

a) The extent to which Small Business firms are specifically identified in the proposal;

b) The extent of commitment to Small Business firms (for example, enforceable commitments are to be weighed more heavily than non-enforceable ones);

c) Identification of the complexity and variety of the work small business firms are to perform;

d) Past performance of the Offerors in complying with requirement of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and 52.219-9 Alternate II Small Business Subcontracting Plan (Deviations 2018- O0018 AND 2019-O0005), large businesses only; and;

e) The extent of participation of SB firms in terms of the value of the total acquisition and the extent of which the proposal meets or exceeds small business participation goals for this acquisition.

1.6.1 Rating Scheme. After evaluating the Offeror's Small Business Participation Plan, the SSET will assign an overall factor rating to reflect the degree to which the proposal meets or does not meet the minimum requirements outlined above. Factor 3 will receive one of the ratings described below:

Acceptable. Proposal indicates an adequate approach and understanding of the small business objectives. Offeror is a large or small business. SB firm(s) are specifically identified in the proposal;

demonstrates a commitment to SB firm(s); identifies the complexity and variety of work small businesses are to perform; and demonstrates commitment to meet the 37% SB Participation goal. For large business prime - displays past performance in complying with FAR 52.219-8 and FAR 52.219-9, Alternate II (DEVIATIONS 2018- O0018 & 2019-O0005)

Unacceptable. Proposal does not meet the small business objectives. Offeror is a large or small business, and does not demonstrate commitment to meet the 37% SB Participation goal or does not identify SBs in the proposal; or does not demonstrate a commitment to use SB firms; or does not identify the work small businesses are to perform; or for large business prime - does not display past performance in complying with FAR 52.219-8 and FAR 52.219-9, Alternate II (does not explain or provide justification for failure or show substantive effort, example ISRs/SSRs).

1.6.2 SUBCONTRACTING PLAN (Applicable Only to Large Businesses) The Subcontracting Plan will not be rated by the Source Selection Team (SSET), but rather reviewed by the Small Business Advisor and the Contracting Officer for acceptability of criteria listed in Section L. The assessment will consider if the plan adequately responds to each of the required elements of the FAR 52.219-9, Alternate II (DEVIATIONS 2018- O0018 and 2019-O0005) and if the commitments listed in the Offeror's Subcontracting Plan are comparable to the commitments addressed in the Offeror's Small Business Participation Plan.

2.0 SOLICITATIONS REQUIREMENTS, TERMS AND CONDITIONS

Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale to any exceptions taken.

2.1 Number of Contracts to be awarded

The Government intends to award one contract; however, the Government reserves the right to make no award at all, depending on the quality of the proposals, the prices submitted and the availability of funds.

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2.2 Correction Potential of Proposals

Offerors are cautioned to submit sufficient information and in the format specified in Section L. Offerors may be asked to clarify certain aspects of their proposal. Clarification conducted to resolve minor or clerical errors will not constitute discussions.

2.3 Discussions with Offerors

The Government reserves the right to award a contract based only on initial proposals without establishing a competitive range and conducting discussions. If, during the evaluation period, it is determined to be in the best interest of the Government to conduct discussions, the Government will establish a competitive range and conduct discussions with all Offerors included in the competitive range. Offeror responses to Evaluation Notices and the Final Proposal Revision will be considered in making the source selection decision.

3.0 RESPONSIBILITY

A Contractor Responsibility Determination will be made IAW FAR Subpart 9.1 for the prospective awardee.