SECTION L Instructions Conditions and Notices to Offerors - Module Entrance - .pdf

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS

L.1.1. Notice to Offeror(s). This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and thereby eliminated from consideration for award. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror’s plans to implement all General Provision requirements as assessed by the RFP evaluation criteria.

L.1.2. The Government reserves the right to cancel this solicitation at any point before contract award. In the event this solicitation is cancelled, the Government has no obligation to reimburse offerors for any costs incurred.

L.1.3. This acquisition is a competitive procurement pursuant to FAR Part 19.5 Total Small Business Set Aside. The applicable North American Industry Classification System (NAICS) code is 236220, Commercial and Institutional Building Construction and the Product Service Code (PSC) is Y1JZ, Construction of Miscellaneous Buildings.

L.1.4. The Government intends to award one Firm Fixed Price contract from this solicitation to the responsible offeror (IAW FAR Part 9) whose proposal represents the best value after evaluation in accordance with the factors in the solicitation (FAR 52.215-1(f)(1)).

L.1.5. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Block 19, Page 2 of the Standard Form 33.

L.1.6. The Government expects adequate competition and intends to award a contract without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms for all factors/subfactors in its initial proposal.

L.1.7. Complete the necessary fill-ins and certifications in all provisions/clauses throughout the solicitation. Failure to complete these items may result in the proposal being found non-responsive and/or non-responsible.

L.1.8. Proposals shall be clear and concise and shall include sufficient detail to permit the Government to adequately evaluate and substantiate proposal statements.

L.2. SUBMISSION OF QUESTIONS.

L.2.1. Questions in response to this solicitation are due no later than 2:00 p.m. ET on 20 May 2024. All questions shall be submitted via email and only to the points of contact (POC) noted below. It is the offeror’s responsibility to confirm receipt.

Ms. Logan Swiger: lswiger2@fbi.gov

Please note the following in the subject line: “Questions: CJIS Module Entrance Construction 15F06724R0000141”

L.2.2. Questions shall be submitted on Attachment H – Questions Template:

Questions with Government responses will be posted to beta.SAM.gov as an amendment to this solicitation.

L.3. PROPOSAL SUBMISSION AND FORMAT.

L.3.1. A Table of Contents shall be incorporated into each volume and shall include a listing of the section titles, subsection titles, arid paragraph titles. Page numbers for each title shall be indicated. A cross-reference matrix for each volume is also required. This matrix shall indicate the proposal volume section, subsection, and paragraph; cross-referenced with the appropriate SOW paragraphs, applicable RFP instructions, and evaluation criteria. A glossary of acronyms shall be provided. All acronyms shall be defined at first use.

L.3.2 Proposal Submission - Proposals are due electronically to the FBI by June 12, 2024, 10:00am ET. Hand carried proposals are not permitted at this facility. Early submissions are encouraged. The Government will begin validating proposals as they are received.

Interested Offerors must have an office within a 150-mile radius of the Criminal Justice Information Services (CJIS) Campus located at 1000 Custer Hollow Rd, Clarksburg, WV

26306 to be considered for award. The Offeror must have established their office within 150 miles of CJIS BEFORE the time of this solicitation being posted.

L.3.2.1 Packaging Instructions. Not required as proposals can be submitted electronically.

L.3.2.2 Submit Proposals to:

Ms. Logan Swiger: lswiger2@fbi.gov

L.3.3. Proposal Format Fonts: Text shall be single-spaced, on an 8 ½ x 11 sheets with a minimum one-inch margin all around. Font shall be Times New Roman and no less than mailto:lswiger2@fbi.gov mailto:lswiger2@fbi.gov

10 pt. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Cover pages, tables of contents, cross-reference matrix, tabs, and glossaries shall not be counted against prescribed page limits. Pages submitted more than these limits will not be read or considered in the Government’s evaluation of the proposal. All proposal information shall be submitted in either MS Word or PDF format. The volume shall be provided in electronic format. Tabs, factors, elements, and page numbers are depicted in the following table:

L-3.3.1. Pages: All pages shall be formatted as 8.5” x 11” letter size with one-inch margins all around. 11” x 17” is allowed for charts, tables, and graphs only. Any proposal text included on these pages, other than the information specific to the graphics, will not be considered in the evaluation. One 11” x 17” page will be counted as two pages. All material shall be contained within the page limits identified below for each section, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count. Not included in the page count are title pages, tables of content, glossaries of abbreviations, acronyms, or definitions.

Evaluators will only evaluate up to the maximum number of pages specified in Table 1 below.

L.3.3.2. Headers and Footers: Information contained in headers and footers shall only provide company name, solicitation number, proposal section (e.g. Factor 2, Past Performance), disclosure markings (FAR 52.215-1(e)), dates, or page numbers. Text sizes shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 9-point font.

L.3.3.3 The Offeror shall provide one (1) electronic copy for all volumes specified in Table 1 below:

TABLE 1:

VOLUME REFERENCE TITLE

MAXIMUM

NUMBER OF

PAGES

Cover Letter 2

1: Technical Proposal

Factor 1 150 Mile Radius

Factor 2 Key Personnel & Team Members

Factor 3 Project

Approach 15 (excluding project schedule)

Factor 4 Past

Performance

2: Price Proposal Factor 5 Price Proposal 7 (excluding basis of estimate and pricing template)

The Offeror’s proposal shall be organized in precisely the specified order and format:

L.4 Proposal Content

L.4.1 Cover Letter & Table of Content/Prime contractor within 150-Mile Radius of CJIS Campus.

The Offeror shall provide a title page, table of contents, and cross reference matrix.

(Page Limit: 2) The Title Page shall include the following information:

Company Name Small Business Status

Address Company phone number Point of Contact (POC) for proposal communication.

POC Phone Number POC E-mail Address Company’s Associated NAICS Code Company UEI Number; Company Cage Code.

In addition to the above, the Government requests a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this order, acknowledges use of non-Government advisors (if applicable) and/or specific information if proposing a teaming arrangement.

L.4.2 Volume 1 - Factor 1: Key Personnel and Team Members (Page Limit: 20)

The Offeror shall provide the Offeror’s organization including all key sub-consultants and subcontractors, key team members, key personnel qualifications and their intended roles and responsibilities for executing this contract. The Offeror shall clearly demonstrate an understanding of the project requirements associated with the design-bid-build process. The Offeror shall present information on how they propose to staff the project, how the team will interact, and their ability and commitment to provide technical resources required to support the Management Plan. The following positions are considered Key Personnel for this task order: Project Manager, Superintendent, and Quality Control Manager. Resumes are required for all key personnel. Certificates for welding, electrical, mechanical, etc. should be provided.

Key Personnel:

Project Manager The Project Manager (PM) is the main point of contact for the contractor’s organization. It is essential that the PM develops an effective and professional relationship with the government representatives. Manage the scope, schedule, budget, quality, and risk for the duration of the of construction project. Ensure major deliverables are provided on time and within budget. Participate in all construction progress meetings and other meetings as required. Effective management of personnel, material, and equipment resources. Ensure compliance with all relevant federal and state regulations.

A graduate of a four-year accredited college/university program or has 10+ years of experience in one of the following disciplines: Engineering, Architecture, Construction Management, Engineering Technology, Building Construction, or Building Science, with a minimum of 5 years’ experience as a Project Superintendent, QC Manager, Project Manager, Project Engineer or Construction Manager on similar size and type construction contracts which included the major trades that are part of this Contract. The individual must have at least two years’ experience as a Project Manager. The individual must be familiar with the requirements of EM 385-1-1, and have experience in the areas of hazard identification, safety compliance, and sustainability.

Superintendent The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend progress meetings, Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

Provide project superintendent with a minimum of 10 years’ experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent.

The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

Quality Control Manager The Quality Control (QC) Manager shall implement and manage the QC program. The primary duties and responsibilities of the QC Manager are to manage and implement the QC program on this contract. The QC Manager can also be designated as the safety competent person or site safety and health officer (SSHO) as defined by EM 385-1-1, or the Project Superintendent. The QC Manager is required to attend the Pre-Construction Conference, design planning, design presentation and review meetings, Partnering Meetings, QC Plan Meetings, attend the Coordination and Mutual Understanding Meeting, conduct the QC meetings, perform the three phases of control except for those phases of control designated to be performed by QC specialists, perform submittal review and approval, ensure testing is performed and provide QC certifications and documentation required in this task order.

The QC Manager is responsible for managing and coordinating the three phases of control and documentation performed by the QC specialists, Testing Laboratory personnel and any other inspection and testing personnel required by this Contract. The QC Manager is the manager of all QC Activities. The QC Manager shall be the graduate of a four-year accredited college/university program or has 10+ years of experience in one of the following disciplines: Engineering, Architecture, Construction Management, Engineering Technology, Building Construction, or Building Science, with a minimum of 10-years’ experience as a superintendent, QC Manager, project manager, project engineer or construction manager on similar size and type construction contracts which included the major trades that are part of this task order. The individual shall have at least 5-years’ experience as a QC Manager. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance.

L.4.3 Factor 2: Project Approach (Page Limit: 15 excluding schedule)

The Offeror shall outline their project approach describing how they will manage the materials and equipment supply chain from placement of orders to delivery, receipt, storage, and utilization on site. The Offeror shall provide information on how they will manage the skilled labor resources from acquisition to utilization, addressing potential labor shortages, and their retention plan. The Offeror shall provide a Logistic Plan showing how the site is to be utilized, traffic management, laydown areas, temporary parking, permanent and temporary utility works, spoils and waste management, collaboration and coordination with other contractors working on the CJIS Campus site, and any construction impacts on operations and maintenance activities of the Installation and FBI.

The Offeror must provide a Preliminary Project Baseline Schedule (no page limit) prepared and submitted in native file format using the most current version of Microsoft Project or other software compatible with Microsoft Project, along with a PDF copy. The schedule must be phased in a way that only one module entrance/exit being closed at a time, starting with Module B.

Items to include in the schedule include but are not limited to the following:

1. Mobilization

2. All major project activities and key milestones, including consultations with the Key

Stakeholders, the Government and its Subcontractors and major package submittals, design review and audit activities;

3. Procurement of major equipment and materials;

4. Demolition and construction sequencing, phasing and staging;

5. Preparatory work (maintenance of traffic, temporary works, detour routes, etc.);

6. All infrastructure works;

7. Construction start and completion dates for all construction phases, that reasonably demonstrate the achievement of Substantial Completion of the entire Project by no later than the Substantial Completion Date;

8. Critical Path, including relationship lines;

9. System integration, testing, commissioning and activation process;

10. Substantial Completion;

11. Any other significant work activities; and

12. Final works, Punch List items, including site clean-up, demobilization.

In the written proposal, the Offeror must provide a description of its strategies for developing and implementing its proposed schedule. As the building will remain occupied and operational during construction, the Offeror must address their plan to phase the work and maintain separation between construction activity and the occupants/operations. The Offeror must articulate its plan for communication, adherence and recovery strategies that will help maintain the proposed schedule. The Offeror’s description of its schedule must provide details of their approach to schedule control mechanisms.

L.4.4 Factor 3: Past Performance (Page Limit: 10)

The Offeror must provide up to five examples projects of similar size, scope, and cost as the Module Entrance Construction Project. Provide examples that the Offeror has successfully completed within the last 8 years. Describe the project, relevant activities, project start and end dates, and key personnel/subcontractor roles on project. The Offeror must clearly identify how each example project is relevant to the Module Entrance Construction Project.

L.4.5 Volume 2 – Factor 4: Price Proposal (Page Limit – 7 excluding basis of estimate and pricing template)

The Offeror shall propose the best price that will be incorporated into the RFP. The price shall represent the Offeror’s pricing response to the requirements of the RFP. The Offeror is encouraged to provide best pricing with the initial submission, as the Government reserves the right to award based on initial submission. The Offeror’s price proposal shall represent the Offeror’s response to the requirements of the contract. Price is not in and of itself the determining factor in the selection of the Offeror for award of the RFP. At the Government’s discretion, the Government may adjust the proposed price to account for use of Government facilities and/or the supplying of Government-furnished equipment; these costs may be used for evaluation purposes.

At the Government’s sole discretion, the Government may evaluate the Offeror’s price proposal for completeness and reasonableness.

Offerors must submit pricing in the pricing template provided. Offeror must also provide their basis of estimate. Additional or supporting pricing documentation can be submitted for review and consideration.

Offerors must ensure that pricing information is only included in Volume 2. Do NOT include any Pricing information in any other factor. All unit and extended prices provided shall be rounded to the nearest dollar. The Offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices. The pricing information submitted should fully support the SOW requirements for each major functional element specified in the SOW. Offerors shall submit a properly filled out Contractor Cost.