SECTION G - CONTRACT ADMINISTRATION DATA - Module Entrances .pdf

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 GENERAL

The Contractors performance of work required herein shall be subject to the technical direction of the contracting officer’s representative (COR) or his designee. A monthly Progress Review Meeting shall be held at the direction of the

COR.

G.1.2 PROGRESS REVIEW MEETINGS

Progress Review Meetings occurrences will be either weekly or monthly depending on the awarded Service Area. Meeting times will be mutually acceptable to the COR and the Contractor’s Representative. The progress meetings will be held at the awarded Service Areas.

G.2 CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE

(a) The performance of work required herein shall be subject to the technical direction of the cognizant Contracting Officer’s Representative (COR) or his designee with respect to technical matters pertaining hereto. As used herein, “Technical direction” is direction to the contractor which fills in details, suggested possible lines of inquiry, or otherwise supplements the scope of work. “Technical

Direction” must be confined to the general scope of work set forth herein and shall not constitute a new assignment, nor supersede or modify any other clause of this contract. To be valid, a technical direction:

(1) Must be issued in writing consistent with the general scope of work set forth in the contract.

(2) Shall not change the expressed terms, conditions, or specifications incorporated into this contract, and

(3) Shall not constitute a basis for extension to the task order delivery schedule or contract price.

(b) The COR is authorized to:

(1) Act as liaison and to coordinate contractor/government activities.

(2) Arrange for and coordinate the use of government resources (personnel, space, documents, ect.).

(3) Provide technical guidance in the performance of the contract.

(4) Receive, review, and approve (but not reject or deny) progress reports, selected invoices and final reports or other functions of a technical nature. The authority to reject performance and deny associated invoices is expressly reserved by the

Contracting Officer.

(c) The COR does not have the authority to alter the Contractor’s obligations under the contract; direct changes that fall within the purview of the clauses entitled

“Changes” and/or modify any expressed terms, conditions, specifications, or price of this contract. If as a result of technical discussion, it is desirable to alter/change contractual obligations or the Specification/Work Statement, the Contracting

Officer shall issue such changes in writing and signed.

(d) The COR assigned cognizance of this contract is

(1) (Provided Upon Award)

(2) Telephone: (Provided Upon Award)

(e) A copy of all status and monthly reports shall be concurrently mailed or otherwise furnished to the FBI’s CO at the secured address set forth in section G.3

“Contract Administration”.

G.3 CONTRACT ADMINISTRATION

This contract will be administered by: Logan Swiger

Written communications shall make reference to the contract and purchase order number and shall be mailed to the above address unless otherwise instructed.

G.4 INVOICE FOLLOW-UPS

All follow-up invoices shall be marked “Duplicate of Original”. Contractor questions regarding payment information or check identification should be directed to the Contract Administrator at Email: lswiger2@fbi.gov

G.5 PAYMENT PROVISIONS FROM THE FEDERAL ACQUISITION

REGULATION (FAR) APPLICABLE TO THIS CONTRACT

G.5.1 FAR Clause 52.232-25 (JAN 2017) “PROMPT PAYMENT” is part of this contract by reference.

G.5.2 Subdivision (a)(5)(1) of the Prompt Payment clause is modified to specify the following period for contractive acceptance by the government” Government acceptance of the supplies or services furnished under this contract shall be deemed to have occurred constructively on the 30th calendar day of the date the supplies and services are rendered.

G.5.3 The contractor shall submit an original itemized invoice. Invoices for supplies and services furnished under this contract shall be submitted to the COR and the Invoice Processing Platform (IPP).

G.5.4 For Firm fixed price contracts the COR will certify the invoice for payment and the vendor will submit the invoice through IPP.

G.6 CONTRACTING OFFICER

FEDERAL BUREAU OF INVESTIGATION

ATTN: Logan Swiger

Facilities Acquisition Unit (FAU)

E-mail: lswiger2@fbi.gov

G.7 CONTRACTING OFFICER REPRESENTATIVE (COR)

FEDERAL BUREAU OF INVESTIGATION

ATTN: TBD

Telephone:

Email:

G.8 PAYMENT OFFICE ADDRESS

Invoices shall be submitted through IPP.

G.9 IDENTIFICATION OF CORRESPONDENCE

All correspondence and data submitted by the Contractor shall reference the appropriate contract number and the title of the contract.

G.10 INVOICING INSTRCUTIONS

All commercial invoices shall be submitted via the following process:

(a) Invoices shall be submitted for payment to the Invoice Processing Platform

(IPP) with a cc to the COR and designated Team Lead for the applicable contract.

A draft invoice shall be submitted to the COR, designated Lead and CO for review and approval prior to submitting final approved invoice to IPP.

(b) Invoices for the contract shall be received at least every 45 days. The prime is responsible for ensuring that all subcontractor billing is received in order to meet this criterion.

mailto:lswiger2@fbi.gov

(c) Contractors shall include basic information with their invoices in order to have them processed in a timely manner. Failure to provide this data may result in invoice rejection, delays, or non-payment. Invoices shall contain the following information:

(1) Invoice Date

(2) Invoice Number

(3) DUNS Number

(4) Tax Identification Number

(5) Billing Period

(6) Period of Performance (stipulating base or specific option year)

(7) Contract Number

(8) Award Date

(9) Labor Breakdown

a. Employee Name

b. Labor Category Title

c. Hourly Rate

d. Current Hours Worked for invoice period

e. Current Charges

f. Cumulative Hours

g. Cumulative Charges

(e) The Contractor shall submit invoices in accordance with the terms provided in

Section G of the RFP unless the COR provides other invoicing instructions in the

SOW. Invoices shall be emailed to the COR. Invoices e-mailed to personnel other than the COR shall be considered non-delivered.

(f) Final invoices for all ending contracts shall be received no later than 45 days after contract end. The prime contractor is responsible for ensuring all subcontractor billing is received and invoiced during this timeframe. The

Government reserves the right to de-obligate all remaining funds after the 45th day.

(g) Any invoices that are rejected must be returned to the Government, once corrected, with a new invoice date.

The Contractor shall include this information on every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Government reserves the right to reject the invoice(s) as

IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a

PROPER invoice(s) will be required).

G.11 RETENTION, WITHHOLDING OF FUNDS AND DISALLOWANCES

(a) If the Contractor fails to maintain the record drawings as required in Section C, the Contracting Officer or their designated representative will consider that satisfactory progress has not been achieved for the period in question, thereby requiring the retention of 10% of any payments to be made until such drawings are made current. Additionally, the estimated cost of maintaining the record drawings will be retained from any such payments until satisfactory progress is maintained.

(b) The Contracting Officer or their designated representative may withhold payment from the Contractor in accordance with FAR Clause 52.222-7

“WITHHOLDING OF FUNDS” (MAY 2014), as referenced in Section I regarding alleged violations of the Davis-Bacon or Service Contract prevailing wage requirements.

(c) The Contracting Officer or their designated representative may disallow payment for invoiced items of work if Government review reveals the work was not performed, and/or a required applicable submittal has not been approved.

G.12 CONSTRUCTION SCHEDULES

Provide construction schedules for all task orders.

G.13 CONTRACTOR DAILY REPORT

No daily report will be required for days when no work is scheduled. However, if the work is scheduled and cannot be performed due to weather or other delays a daily report specifying the reason for delays will be required to substantiate the delay. As daily reports are to be completed by the Contractor in the field, late reports cast doubt on the accuracy of the report. No payment for work will be made on a contract unless daily reports are current.

G.14 COMMENCEMENT, PROSECUTION, AND COMPLETION OF

WORK

The Contractor shall be required to commence work required by the contract at the time specified on the contract, prosecute the work, and complete the entire work not later than the completion time specified on the contract. The time stated for completion shall include final cleanup of the premises, and final acceptance.

G.15 ENVIRONMENT, ENERGY AND WATER EFFICIENCY AND

RENEWABLE ENERGY TECHNOLOGIES

The Contractor shall implement procedures in accordance with FAR Clause

52.223. Clauses are incorporated in full text below. This is in support of policies and procedures supporting the Government's program for protecting and improving the quality of the environment by—

(a) Utilizing Bio-Based Products

(b) Acquiring energy-efficient and water-efficient products and services, environmentally preferable products, products containing recovered materials, and bio-based products

(c) Requiring contractors to identify hazardous materials.

(d) Using renewable energy and renewable energy technologies

(e) Controlling pollution

(f) Managing energy and water use in Government facilities efficiently

G.15.1 FAR Clause 52.223-1 BIO-BASED PRODUCT CERTIFICATION

(MAY 2012)

As required by the Farm Security and Rural Investment Act of 2002 and the

Energy Policy Act of 2005 (7 U.S.C. 8102(c)(3)), the offeror certifies, by signing this offer, that bio-based products (within categories of products listed by the

United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

G.15.2 FAR Clause 52.223-2 AFFIRMATIVE PROCUREMENT OF BIO-

BASED PRODUCTS UNDER SERVICE AND CONSTRUCTION

CONTRACTS (SEPT 2013)

(a) In the performance of this contract, the contractor shall make maximum use of biobased products that are United States Department of Agriculture (USDA)-designated items unless—

(1) The product cannot be acquired—

(i) Competitively within a time frame providing for compliance with the contract performance schedule;

(ii) Meeting contract performance requirements; or

(iii) At a reasonable price.

(2) The product is to be used in an application covered by a USDA categorical exemption (see 7 CFR 3201.3(e)). For example, all USDA-designated items are exempt from the preferred procurement requirement for the following:

(i) Spacecraft system and launch support equipment.

(ii) Military equipment, i.e., a product or system designed or procured for combat or combat-related missions.

(b) Information about this requirement and these products is available at http://www.biopreferred.gov.

(c) In the performance of this contract, the Contractor shall—

(1) Report to http://www.sam.gov, with a copy to the Contracting Officer, on the product types and dollar value of any USDA-designated biobased products purchased by the Contractor during the previous Government fiscal year, between

October 1 and September 30; and

(2) Submit this report no later than—

(i) October 31 of each year during contract performance; and

(ii) At the end of contract performance.

G.15.3 FAR Clause 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION

AND MATERIAL SAFETY DATA (FEB 2021)

(a) “Hazardous material,” as used in this clause, includes any material defined as hazardous under the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract).

(b) The offeror must list any hazardous material, as defined in paragraph (a) of this clause, to be delivered under this contract. The hazardous material shall be properly identified and include any applicable identification number, such as

National Stock Number or Special Item Number. This information shall also be included on the Material Safety Data Sheet submitted under this contract.

http://www.biopreferred.gov/ http://www.sam.gov/

Material (If none, insert “None”):

Identification No.:

(c) This list must be updated during performance of the contract whenever the

Contractor determines that any other material to be delivered under this contract is hazardous.

(d) The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR

1910.1200(g) and the latest version of Federal Standard No. 313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No. 313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the

Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered nonresponsive and ineligible for award.

(e) If, after award, there is a change in the composition of the item(s) or a revision to Federal Standard No. 313, which renders incomplete or inaccurate the data submitted under paragraph (d) of this clause, the Contractor shall promptly notify the Contracting Officer and resubmit the data.

(f) Neither the requirements of this clause nor any act or failure to act by the

Government shall relieve the Contractor of any responsibility or liability for the safety of Government, Contractor, or subcontractor personnel or property.

(g) Nothing contained in this clause shall relieve the Contractor from complying with applicable Federal, State, and local laws, codes, ordinances, and regulations

(including the obtaining of licenses and permits) in connection with hazardous material.

(h) The Government’s rights in data furnished under this contract with respect to hazardous material are as follows:

(1) To use, duplicate and disclose any data to which this clause is applicable. The purposes of this right are to—

(i) Apprise personnel of the hazards to which they may be exposed in using, handling, packaging, transporting, or disposing of hazardous materials;

(ii) Obtain medical treatment for those affected by the material; and

(iii) Have others use, duplicate, and disclose the data for the Government for these purposes.

(2) To use, duplicate, and disclose data furnished under this clause, in accordance with paragraph (h)(1) of this clause, in precedence over any other clause of this contract providing for rights in data.

(3) The Government is not precluded from using similar or identical data acquired from other sources.

(End of clause)

G.15.4 FAR Clause 52.223-4 RECOVERED MATERIAL CERTIFICATION

(MAY 2008)

As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C.

6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

(End of provision)

G.15.5 FAR Clause 52.223-5 POLLUTION PREVENTION AND RIGHT-TO-

KNOW INFORMATION (MAY 2011)

(a) Definitions. As used in this clause—

“Toxic chemical” means a chemical or chemical category listed in 40 CFR 372.65.

(b) Federal facilities are required to comply with the provisions of the Emergency

Planning and Community Right-to-Know Act of 1986 (EPCRA) (42 U.S.C. 11001-

11050), and the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13101-13109).

(c) The Contractor shall provide all information needed by the Federal facility to comply with the following:

(1) The emergency planning reporting requirements of Section 302 of EPCRA.

(2) The emergency notice requirements of Section 304 of EPCRA.

(3) The list of Material Safety Data Sheets required by Section 311 of EPCRA.

(4) The emergency and hazardous chemical inventory forms of Section 312 of

EPCRA.

(5) The toxic chemical release inventory of Section 313 of EPCRA, which includes the reduction and recycling information required by Section 6607 of PPA.

(6) The toxic chemical and hazardous substance release and use reduction goals of section 2(e) of Executive Order 13423 and of Executive Order 13514.

(End of clause)

G.15.6 FAR CLAUSE 52.223-10 WASTE REDUCTION PROGRAM (MAY

2011)

(a) Definitions. As used in this clause—

“Recycling” means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of products other than fuel for producing heat or power by combustion.

“Waste prevention” means any change in the design, manufacturing, purchase, or use of materials or products (including packaging) to reduce their amount or toxicity before they are discarded. Waste prevention also refers to the reuse of products or materials.

“Waste reduction” means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmentally preferable products.

(b) Consistent with the requirements of section 3(e) of Executive Order 13423, the

Contractor shall establish a program to promote cost-effective waste reduction in all operations and facilities covered by this contract. The Contractor’s programs shall comply with applicable Federal, State, and local requirements, specifically including Section 6002 of the Resource Conservation and Recovery Act (42 U.S.C.

6962, et seq.) and implementing regulations (40 CFR Part 247).

(End of clause)

G.16 BUY AMERICAN SUPPLIES

The Contractor shall implement procedures in accordance with FAR Clause

52.225. Clauses are incorporate in full text below.

G.16.1 FAR CLAUSE 52.225-1 BUY AMERICAN SUPPLIES (OCT 2022)

(a) Definitions. As used in this clause—

Commercially available off-the-shelf (COTS) item—

(1) Means any item of supply (including construction material) that is–

(i) A commercial product (as defined in paragraph (1) of the definition of

“commercial product” at Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace;

and

(2) Does not include bulk cargo, as defined in 46 U.S.C.40102(4), such as agricultural products and petroleum products.

Component means an article, material, or supply incorporated directly into an end product.

Cost of components means—

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the end product (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph (1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the end product.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105 .

Domestic end product means—

(1) For an end product that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured end product mined or produced in the United States;

(ii) An end product manufactured in the United States, if-

(A) The cost of its components mined, produced, or manufactured in the United

States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through

2028 and 75 percent for items delivered starting in calendar year https://www.acquisition.gov/far/2.101#FAR_2_101 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/25.105#FAR_25_105

2029. Components of foreign origin of the same class or kind as those that the agency determines are not mined, produced, or manufactured in sufficient and reasonably available commercial quantities of a satisfactory quality are treated as domestic. Components of unknown origin are treated as foreign. Scrap generated, collected, and prepared for processing in the United States is considered domestic;

or

(B) The end product is a COTS item; or

(2) For an end product that consists wholly or predominantly of iron or steel or a combination of both, an end product manufactured in the United States, if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all the components used in the end product. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the end product and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the end product contains multiple components, the cost of all the materials used in such end product is calculated in accordance with the definition of "cost of components".

End product means those articles, materials, and supplies to be acquired under the contract for public use.

Fastener means a hardware device that mechanically joins or affixes two or more objects together. Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign end product means an end product other than a domestic end product.

Foreign iron and steel means iron or steel products not produced in the United

States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components.

The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) 41 U.S.C. chapter 83, Buy American, provides a preference for domestic end products for supplies acquired for use in the United States. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for an end product that is a COTS item (see 12.505(a)(1)), except that for an end product that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the end product, excluding COTS fasteners.

(c) Offerors may obtain from the Contracting Officer a list of foreign articles that the Contracting Officer will treat as domestic for this contract.

(d) The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign end products in the provision of the solicitation entitled "Buy American Certificate."

(End of clause)

G.16.2 FAR CLAUSE 52.225-2 BUY AMERICAN CERTIFICATE (OCT

2022)

(a)

(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/12.505#FAR_12_505

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,”

“critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-

Supplies."

(b)Foreign End Products:

LINE ITEM NO. COUNTRY OF ORIGIN EXCEEDS 55% DOMESTIC CONTENT

(YES/NO)

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

G.17 SUPERINTENDENCE

(a) The Contractor shall provide supervision in accordance with FAR Clause

52.236-6, “SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)” and for each task order provided as follows:

(1) When any individual Task Order, or combination of Task Orders, exceeds

$100,000, a full-time, cleared and badged superintendent is required.

(2) When any individual Task Order, or a combination of Task Orders at any one location is less than $100,000, a cleared and badged foreman who can speak on behalf of the prime contractor is required at the site. Said foreman will be https://www.acquisition.gov/far/25.105#FAR_25_105 https://www.acquisition.gov/far/part-25#FAR_Part_25 designated by the contractor in writing and shall have responsibilities and authority to act for the prime contractor.

(3) Each location will require a superintendent, a foreman, or both a superintendent and foreman depending on the value or aggregate value of the Task Order identified in item 1 or 2 above. (Example of both: If a Task Order in the amount of

$20,000 and a Task Order in the amount of $90,000 it would require both a superintendent and a foreman on site).

(4) Task Orders that have been awarded and are running concurrently through substantial completion will be used to determine the “Combination of Task

Orders” value.

(b) The superintendent/foreman shall be at the construction site location at all times when work is being performed except otherwise noted herein.

(c) The superintendent shall devote his/her time exclusively to the supervision and

Quality Control of the work and shall be able to converse in and understand the

English language.

(d) The Contractor shall provide to the Contracting Officer or their designated representative for approval the names and qualifications of the proposed, responsible, cleared and badged superintendent(s) authorized to act for the

Contractor.

(e) The superintendent shall be authorized by the Contractor to maintain sufficient cleared personnel to accomplish all phases of the work in a satisfactory and acceptable manner and to discharge for cause unsatisfactory employees.

(f) It shall be the responsibility of the Contractor to provide a responsible official of the company to represent them in all matters pertaining to work under this contract. He shall be available, in person, by telephone or radio to respond to any and all problems, to the Contracting Officer or their designated representative and

Contracting Officer or their designated representatives Technical representative at all times when work is being performed.

(g) The cost of superintendence is included in the contractor's coefficient and will not be compensated separately.

G.18 PROPOSED MATERIAL SUBMITTALS, CATALOG DATA, AND

SAMPLES

(a) Proposed material submittals required of the Contractor shall be made allowing sufficient time for processing, reviews, approval, and procurement before the

Contractor is ready to use the material. Material installed prior to written submittal approval will be at risk of removal and replacement at the Contractor’s expense.

Submittals for long lead time manufacturers’ items shall be submitted with the

Contractor's proposal at the Government's request.

(b) The Contractor shall certify on all submittals that the material being proposed conforms to contract requirements and can be installed in the space provided.

(c) Deviations from Task Order requirements are discouraged. In the event the

Contractor determines that a deviation is necessary, the Contractor shall state under separate cover letter specifically what portion varies, why deviation is necessary, and include a complete breakdown of the difference in cost, either additive or deductive, in compliance with the terms of this contract.

(1) Request for deviations and/or variations shall NOT be included on submittals.

If a deviation of material is approved by the Contracting Officer or their designated representative, the material can be submitted in the normal manner with a copy of the letter or approval attached. Incomplete submittals and submittals with inadequate data will be rejected.

(2) Warrants for deviations: If the Contractor determines a deviation is necessary, the Contractor shall warrant that: The entire contract has been reviewed in order to establish that the deviation, when incorporated, will be compatible with all other elements of construction and that the Contractor shall take any action and bear any additional expense which may arise by reason of incorporating the proposed deviation, including, but not limited to, change in this or other elements of construction resulting from the incompatibility of the proposed deviation with any other element of construction.

(d) When required, catalog data shall be on printed pages on permanent copies of the manufacturer's catalogs.

(e) Samples in the quantity specified shall be marked to show the name of the material, the name of the supplier, the contract number, delivery order number, the segment of work where the material represented by the sample is to be used, and the name of the Contractor submitting the sample.

(f) Technical Publications: The Contractor shall furnish four copies of installation, operation and maintenance manuals for all mechanical and electrical equipment as well as for the other systems or products when such manuals are required by the equipment being installed.

G.19 COMMUNICATION WITH THE GOVERNMENT

All documentation between the Contractor and the Government, including the proposals and award documents, shall be accomplished electronically utilizing e-mail to the greatest extent possible. The Contractor shall make provisions for the printing of electronic drawings to paper copy as needed for their own use.