Section L - Instructions Conditions and Notices to Offerors.pdf

Section L - Instructions, Conditions, and Notices to Offerors

L-1 SPECIAL NOTICE TO OFFERORS

L-1.1. This is a best value source selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.3, DoD Source Selection Procedures dated 20 August 2022 as supplemented.

L-1.1.2. This requirement is solicited as a non-commercial, competitive acquisition under NAICS Code 481212 - Nonscheduled Chartered Freight Air Transportation; Size Standard of $1,500 employees.

L-1.1.3. The Contracting Officer has determined there is a high probability of adequate price competition for this acquisition, so offerors are cautioned to submit their best pricing and technical information up-front.

L-1.2. Funds have been programmed but are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any proposal preparation costs.

L-1.3. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume II, Price, of the proposal.

L-1.4. Section L of this solicitation provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Proposals must include all data and information requested in this solicitation.

L-1.5. Offerors submitting a proposal as the prime contractor in response to this solicitation are not permitted to submit a separate proposal under which they would be a subcontractor, or team member to another prime. Subcontractors are permitted to support multiple prime contractors.

L-2 FORMAL COMMUNICATIONS

L-2.1. Any formal communication such as requests for clarification, discussions, and information concerning this solicitation shall be submitted by e-mail to the Contracting Officer/Contract Manager at the address below:

ACC AMIC/PKBA

ATTN: Capt Ryan Tagatac (CO) / Abbie Braswell (CM) / TSgt Nelson Sosa Reference: Solicitation No. FA489026R00XX E-mail: ryan_mark.tagatac.3@us.af.mil / abbie.braswell@us.af.mil / nelson.sosa@us.af.mil

L-2.2. Questions in response to this solicitation are due no later than 15 calendar days after final solicitation release date by 12:00 noon EDT to the POCs listed above. Questions received after this date will be addressed at the sole discretion of the Contracting Officer. All questions impacting the solicitation will be posted to SAM.gov without referencing the originating sources. NOTE: This solicitation stands independently from prior draft notices. Any previous questions or concerns that may be outstanding must be submitted again.

L-3 PROPOSAL SUBMISSION. Proposals in response to this solicitation shall be valid for 270 calendar days (FAR 52.215- 1(d)). Block 12 of Standard Form (SF) 33 is completed to read 270 calendar days.

L-3.1. Per FAR 52.215-1(c)(1), offerors will submit a proposal package electronically via DoD Secure Access File Exchange (SAFE) at address (https://safe.apps.mil) OR via email to the CO and CM listed in paragraph L-2 on or before the date and time specified on the SF 33. Offerors are advised that DoD and Air Force cyber-security systems may significantly delay or even halt delivery of e-mails and that DoD SAFE is the preferred method of delivery. Therefore, Offerors are strongly encouraged to plan accordingly, submit proposals well in advance of the designated submission deadline, and ensure affirmative receipt of proposals (including all proposal attachments) through use of read/delivery receipts or confirmation from the Contracting Office. In the absence of confirmation from the Contracting Office or other affirmative evidence of receipt, offerors shall assume the proposal has not been received. The Government reserves the right to permit alternate submission platforms, such as DoD SAFE. Proposals not received by the proposal due date on the SF 33 will be regarded as “late” and will not be considered.

L-3.1.1. DOD SAFE Submission. DoD Secure Access File Exchange (SAFE) address is “https://safe.apps.mil/” (FAR 52.215- 1(c)(1)). To submit a proposal, offerors must email Government POCs listed in L-2 no later than # XXX ### at 3:00pm eastern standard time of their intent to propose. The notification email shall include the name and email address(s) of the offeror representative submitting the proposal. By the end of the next business day, the Government will send a ‘drop-off request’ through DoD SAFE to the offeror email. This request will provide the link required to submit proposals consisting of up to 25 files per drop-off with a total combined size of up to 8 GB. See proposal due date on the SF 33.

L-3.1.2. Email the Contracting Officer/Contract Manager to confirm receipt of submissions by ACC AMIC/PKBA. It is the offeror’s responsibility to confirm receipt of the electronic proposal. No paper or hand-delivered proposals shall be accepted. If offerors are not familiar with DoD SAFE, contact the Contracting Office for further instructions.

L-3.2. Offerors Contact Information. Offeror shall provide:

L-3.2.1. Names, titles, addresses, telephone, and email addresses of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation. (FAR 52.215-1(c)(2)(iv)).

L-3.2.2. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, even if that evidence has been previously furnished to the issuing office.

(FAR 52.215-1(c)(2)(v)).

L-3.3. Late proposals will be processed IAW FAR 52.215-1(c)(3)(ii) “Submission, modifications, revisions, and withdrawals of offers.” The Government will retain the unopened proposal. However, the proposal will not be evaluated or considered for award.

L-3.4. In compliance with FAR Subpart 4.803, the Government will retain one copy of all proposals.

L-4 EXCEPTIONS

L-4.1. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If offerors find it necessary to take exception to any of the requirements specified in this solicitation (Sections A through M, to include the PWS and attachments), clearly identify each exception at the front of the appropriate volume along with a complete explanation of why the exception was taken and the resulting benefit to the Government as well as its impact, if any, on the performance, schedule, price and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format shown below.

Solicitation Document Page/Paragraph Requirement/Portion Rationale and Impact CLIN section SOW, Section X RPF, Section X

Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

L-4.2. If the offeror takes no exception to the stated requirements, a statement to this effect shall be included at the front of the subject volume. The Government will consider the absence of a stated exception at the front of the subject volume to mean the offeror takes no exception to the solicitation and the proposal will be evaluated as submitted.

L-5 PROPOSAL PREPARATION INSTRUCTIONS

L-5.1. The instructions below prescribe the format of proposals. The proposal shall include all the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation.

L-5.2. A proposal that is orderly and sufficiently documented will enable the Government to easily understand and perform a thorough and fair evaluation. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision.

L-5.3. Proposal Format. A complete proposal consists of two (2) separate volumes: Technical and Price. Each volume shall be written on a stand-alone basis so that its contents may be evaluated with no cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

L-5.3.1. General Page Instructions. Page size shall be 8.5 x 11 inches unless stated otherwise within this document. Pages shall be single spaced, and the text size shall be no smaller than Microsoft Word, Times New Roman 10 point font, single column, normal proportional spacing and one inch (1”) margins (top, bottom, left and right). The text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word, Times New Roman 10 point font Text lines and table lines of text shall be single-spaced. All pages provided by the offeror more than the stated limitations will not be evaluated. These page size and format restrictions shall apply to responses to ENs if determined necessary.

L-5.3.2. Table, Chart, and other graphics Instructions. Legible tables, charts, graphics, figures, etc. may be used where a single 8 ½” x 11” page cannot accommodate a table or other graphic. These displays shall not exceed 11” x 17” in size and they shall not be used for pages of text. Each 11” x 17” page shall count as 1 page and are included in the page count, with exception of items stated in L-6.3.5. Text shall be no less than 10-point Times New Roman Font, and margins shall be no less than ½ inch on all sides unless stated otherwise within this document.

L-5.3.3. Submission Format. The Offeror shall submit each volume in electronic format readable by Microsoft (MS) Office Word 2016, MS Office Excel 2016 (ensure all documents are saved in, docx or .xlsx format) or Adobe PDF. Each proposal volume shall be in a single searchable file, with copy/paste capability. Offerors shall label each document with the volume and section numbers to which it belongs. This will provide organizational structure and allow rapid location of all portions of the proposal. The offeror shall use the following labeling format for their submissions: [Offeror Name]_[Volume #- Subfactor/Aspect #]_[Document/File Name]: i.e., Acme_Vol III_Price].

L-5.3.4. Organization/Page Limit. Information submitted shall not exceed the page limits stated below for each volume.

Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will be unread and will not be considered for evaluation purposes. Offerors may submit an executive summary for Volume I – Technical; the executive summary shall not exceed five (5) pages and will not be included in the page count. Page limitations are as follows:

Volume Title Page Limit I Technical 70 II Price NONE

L-5.3.5. Pages Not Included in Page Count. The organizational chart, acronym list, cross reference matrix, and overview section (for exceptions) will not be included in the page count. Covers for volumes, tables of contents, indices, title pages, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc.

Pages marked “This page intentionally left blank” will not be counted.

L-5.3.6. Proposal Markings. Proposals shall be marked IAW FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information. Offerors shall not include proprietary markings on attachments and documents that will become a part of the contract (i.e., L-10.2. Proposal Documentation.)

L-6 INSTRUCTIONS FOR VOLUME I, FACTOR 1 - TECHNICAL

L-6.1. To facilitate evaluation, the Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that offerors have a thorough understanding of the requirements to accomplish the effort. This volume of the proposal shall consist of the offeror’s technical approach, addressing risk management or mitigation strategies, if applicable. The offeror shall provide a clear and concise description of how the offeror plans to meet or exceed the requirements of this solicitation, specifically identifying any innovations or efficiencies that would result in cost reductions, cost avoidance, or qualitative improvements resulting in a benefit to the Government in relation to the PWS and the technical evaluation subfactors. The Source Selection Authority, in consultation with the Source Selection Team, is the sole arbiter of whether qualitative improvements represent a benefit to the Government. Statements that the offeror understands, can, or will comply with the PWS (including referenced AF publications, etc.), statements paraphrasing the PWS or parts thereof (including applicable AF publications, Technical data, etc.), and phrases such as “standard procedures will be employed” or “well known techniques will be used” etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government’s evaluation and such data should not be relied upon or incorporated in the Technical proposal by reference. The offeror’s proposal shall, at a minimum, be prepared in a form consistent with the Technical Criteria set forth in Section M, Evaluation Factors for Award, of this solicitation. All information that the offeror deems appropriate to address for this factor and subfactors must be included in the proposal in an orderly format. This section shall not contain pricing data.

L-6.2. Cross-Reference Matrix and Acronym List. As part of the offeror’s proposal, a separate cross-reference matrix shall be completed and submitted with the Technical Volume. All referenced paragraphs include all subsequent subparagraphs (for example, 5.0 includes 5.1, 5.2, 5.2.1, etc.). Offeror shall fill in the columns related to their proposal. Offerors are ultimately responsible for ensuring that their proposal fully addresses all areas and that all requested information is completed IAW Sections L and M of this solicitation. Offerors shall complete the last column of this matrix with paragraph number references from the Technical Volume. Offerors may provide additional references to the other columns as deemed necessary. See example format below. An acronym list shall be provided as an attachment within the Technical Volume.

CROSS REFERENCE MATRIX EXAMPLE

Subfactors

PWS Paragraph(s) & Appendices

Section L

Section M

Technical Proposal Paragraph(s)

A - Technical Experience N/A L-6.4.1.1. M-2.1.2.

B - Instrument Flight Rules (IFR) Capability

Paragraph(s) 1.9 and 15.2 L-6.4.1.2. M-2.1.3.

C – HFW Capacity and Distance Paragraph 1.2 L-6.4.1.3. M-2.1.4.

Aspect I – Payload Capacity Paragraph 1.2 L-6.4.1.3.1. M-2.1.4.1.

Aspect II – Distance Requirement Paragraph 1.2 L-6.4.1.3.2. M-2.1.4.2.

D – Managing Aircraft Utilization, Operations, and Plans Across the Zones

L-6.4.1.4. M-2.1.5.

Aspect I - Maximize Performance, Availability, and Responsiveness

Paragraph(s) 5.2 L-6.4.1.4.1. M-2.1.5.1.

Aspect II - Operations Paragraph(s) 1.3 and 18.1 L-6.4.1.4.2. M-2.1.5.2.

Aspect III - Plans Paragraph(s) 14.5.1, 14.12, and 15.2 L-6.4.1.4.3. M-2.1.5.3.

L-6.3. Glossary of Abbreviations and Acronyms. An abbreviation and acronym list shall be provided as an attachment within the Technical Volume.

L-6.4. Technical. The purpose of section L-6.4 is to set forth, in the most comprehensive manner, offerors’ understanding of the program requirements and to demonstrate their ability to meet the evaluation requirements of Section M-2.1 FACTOR 1 - TECHNICAL. The Technical volume shall present a clear, concise description of how offerors plan to meet award requirements and shall not contain pricing data. See paragraph L-5.3.4. concerning an optional executive summary.

L-6.4.1. Technical Subfactors

L-6.4.1.1. Subfactor A: Technical Experience. Provide evidence of technical experience performing similar scope of work for a minimum of 12 months within the last five (5) years preceding the date of issuance of this solicitation. The Government will not consider performance on an effort that concluded more than five (5) years prior to the issuance date of this solicitation. The offeror shall include (1) a summary of the technical experience, (2) contract references corroborating recent and similar technical scope experience.

L-6.4.1.1.1. Summary. Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners in relation to technical experience information IAW paragraph L-6.4.1.3.2.1. This summary shall include the contract number/task order number, contracting organization, and government point(s) of contact for the contract. The Government reserves the right to contact the POC to validate the technical experience submitted.

L-6.4.1.1.2. Technical Experience References (see Attachment 1). Technical Experience Information shall be submitted using Attachment 1. The Offeror shall provide a Technical Experience Contract Reference sheet for each referenced contract. The offeror shall submit a maximum of three (3) contract references corroborating recent and similar scope work as the prime contractor. If the Offeror does not have any technical experience where it performed as a prime contractor, the Government will accept technical experience from a teaming partner, mentor/protégé, subcontractor, or where the offeror performed as a major subcontractor if the portion of the work completed was similar in size/scope to this requirement. Any teaming partner arrangements, joint ventures, mentor/protégé, or subcontracting teams will be considered. Contract references are required on the offeror and any teaming partner, to include major subcontractors, that will perform at least 20% of this effort.

L-6.4.1.1.2.1. Similar Scope Work. Offerors shall submit experience information on contracts they consider demonstrates their ability to perform the North Warning System (NWS) Heavy Fixed Wing (HFW) requirement IAW the PWS. This information should include rationale supporting their assertion of similar scope work of this solicitation. Offerors are required to explain what aspects of the contracts are deemed similar in scope to the proposed effort, and to what aspects of the NWS HFW PWS they relate. The Government is not bound by the Offeror’s opinion.

L-6.4.1.1.2.2. Multiple-award IDIQ. Multiple award IDIQ contract numbers are not allowed to be used as a technical experience reference however, an individual task order issued against the multiple-award IDIQ is allowed. Multiple task orders issued against a multiple-award IDIQ cannot be combined and counted as one technical experience reference.

L-6.4.1.1.2.3. Single-award IDIQ. Offerors using single-award IDIQ contract numbers as a technical experience reference shall include BOTH the IDIQ contract number AND the individual task order number(s) to verify and validate that the IDIQ being referenced is in fact a single-award IDIQ contract. A maximum of three (3) task orders issued against a single-award IDIQ can be combined and counted as one (1) technical experience reference to address the criteria.

L-6.4.1.1.2.4. Blanket Purchase Agreements (BPAs). BPA contract numbers are not allowed to be used as a technical experience reference. However, the individual call/delivery order numbers issued against the BPA are allowed. Offerors using single-award BPA call/order numbers as a technical experience reference shall include BOTH the BPA number AND the individual call/order number to verify and validate that the BPA being referenced is in fact a single award BPA. A maximum of three (3) single-award BPA call/orders issued against a single-award IDIQ can be combined and counted as one (1) technical experience reference to address the criteria. Multiple award BPA call/delivery orders issued against a multiple-award BPA cannot be combined and will count as one contract reference.

L-6.4.1.1.3. Organizational Structure Change History. Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of similar scope efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what technical experience is relevant to this acquisition. To facilitate the Government’s technical experience evaluation, offerors shall include in this proposal volume a detailed “roadmap” describing all such organizational changes (if applicable), to include specific names of “sister”, predecessor, subsidiary companies with their applicable CAGE codes, and dates of organizational changes.

L-6.4.1.2. Subfactor B: Instrument Flight Rules (IFR) Capability. Thoroughly substantiate IFR utilization and Pilot Qualifications by: (1) provide a comprehensive plan that describes the understanding and ability to effectively utilize IFR equipment and (2) provide a listing of pilot qualifications to ensure competency and safe operations. Additionally, demonstrate the ability to achieve certified IFR aviation capability at contract start date.

L-6.4.1.3. Subfactor C: HFW Capacity and Distance

L-6.4.1.3.1. Aspect I – Payload Capacity. Provide a comprehensive plan to successfully accomplish mission requirements with the following:

a. HFW aircraft to take-off and land at all airfields in the proposed aircraft’s operating area as referenced in PWS – Appendix 1, having a capability of transporting cargo totaling a minimum of 45,000 pounds.

b. HFW aircraft, at a minimum, having the capability of safely transporting 3,700 Imperial or 4,750 US gallons of bulk POL per sortie between Hall Beach (Fox-M) and Dewar lakes (Fox-3).

c. HFW aircraft with a minimum cargo load door of 9 feet (2.74 meters) high by 10 feet (3.04 meters) wide.

d. The proposal will address mitigation factors for unimproved surface operations and factors for potential adverse weather operations found in the arctic environment.

L-6.4.1.3.2. Aspect II – Distance Requirement. Provide a comprehensive plan to successfully accomplish mission requirements with the following:

a. HFW aircraft having the capability to take-off and land on 4,000 feet of unimproved runways.

b. HFW aircraft, at a minimum, having the capability of transporting the total payload a range of 258 Great Circle Statute Miles (one way).

L-6.4.1.4. Subfactor D: Managing Aircraft Utilization, Operations, and Plans Across the Zones

L-6.4.1.4.1. Aspect I – Maximize Performance, Availability, and Responsiveness. Provide a comprehensive plan that demonstrates innovation in providing resource efficiencies to maximize air asset performance, availability, and responsiveness to meet the NWS mission. Additionally, the offeror shall thoroughly substantiate the following:

a. The offeror shall also describe its plan to prioritize the NWS mission during the period of performance of the contract and ensure aircrafts supporting the NWS mission are not simultaneously supporting other efforts.

b. Demonstrate the ability to support HFW airlift service requirements, upon 48 hours’ notice, as required IAW paragraph 5.2 of the PWS.

c. Where possible, develop an alternative air asset basing plan or innovative strategy for asset utilization to increase flexibility and find efficiencies to support adjacent Zone missions and minimize response times.

L-6.4.1.4.2. Aspect II – Operations. Provide a comprehensive plan that demonstrates the following:

a. Describes the offeror’s approach to effectively plan and execute simultaneous operations with HFW assets to each of the operating locations with primary focus in Zone 3 IAW PWS – Appendix 1.

b. Describes the offeror’s approach to ensure all NWS airlift missions will be accomplished in a contiguous manner.

L-6.4.1.4.3. Aspect III – Plans. Provide an executable plan that demonstrates the following:

a. Effectively comply with the standards and timeline of the Canadian Transportation Act, Part II, Sections 57 and 61, and the Canadian Aviation Regulations (CARs) subparts, 703 and 704 or foreign equivalent.

b. Describes how maintenance activities at the aircraft staging locations across the NWS will be conducted with minimal impact on flying operations, to include detailed information on both known/phase maintenance requirements and contingencies for unplanned/emergency maintenance.

L-8 INSTRUCTIONS FOR VOLUME II, FACTOR 2 - PRICE

L-8.1. The offeror shall provide all Schedule B information (Schedule of Supplies and Services) Contract Line Item Numbers (CLINs) information. The offeror shall insert the price elements (unit price and extended amount) for all Firm Fixed Price (FFP) CLINS. The Government has pre-filled a not-to-exceed (NTE) amount for Cost Reimbursable CLINs. These pre-established amounts are to be included in the offerors proposal exclusive of indirect rates and fee. Offerors shall not change the pre-established NTE amounts for the CLIN.

L-8.1.1. For ease of administration, offerors shall round all unit prices of proposed FFP CLINs to whole dollar amounts before they are multiplied by the quantity. The unit price multiplied by the number of units shall equal the extended price of each CLIN. If submitted unit prices are not rounded to the nearest dollar, the Government will round the unit prices to whole dollar amounts at the time of contract award or modification. If the decimal is followed by 5, 6, 7, 8, or 9, the price will be rounded up to the nearest whole dollar. If the decimal is followed by 0, 1, 2, 3, or 4, the price will be rounded down to the nearest whole dollar.

L-8.1.2. Supporting Price Backup Data. Certified cost or pricing data is not required; however, supporting data other than certified cost and pricing data is requested. Supporting data should explain the methodology used in developing your price.

This information shall be submitted in Microsoft Excel and supplemented with a Microsoft Word document as needed. The documentation provided shall provide support for all direct and indirect costs proposed based on the offeror’s accounting system and any applicable Forward Pricing Rate Agreements.

L-8.1.3. Reasonableness. Any inconsistency, whether real or apparent between promised performance/technical approach and price, shall be explained in the proposal. The burden of proof as to price credibility rests with the offeror.

L-8.1.4. Unbalanced Offers. Offerors are cautioned against submitting an offer with unbalanced pricing; see FAR 15.404-1(g).

L-8.2. Proposal Documentation. In addition to the pricing information requested above, this volume shall also contain the following documents:

L-8.2.1. Section A. Complete in its entirety the “Offeror” portion of the SF 33; an official having the authority to bind your company contractually must sign the SF 33 IAW FAR 4.102 as outlined in paragraph L-4. above. In doing so, the offeror accedes to the contract terms and conditions as written in solicitation Sections A through J. These sections constitute the model contract. One copy of the SF 33 must bear an original signature.

L-8.2.2. Sections C Through K. Complete the necessary fill-ins and certifications, and provide any information requested in Sections C through K. For Sections C through I, the offeror shall submit only those pages that require a fill-in. For Section K, complete Representations, Certifications and Other Statements of Offerors, or provide a copy of completed System for Award Management (SAM) located at https://www.sam.gov.

L-8.2.3. Amendments. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and include it in Volume III, Price, of the proposal.

L-8.2.4. Responsibility Information. Contracts shall be awarded to responsible prospective contractors. To assist the Contracting Officer in making the responsibility determination IAW FAR 9.1, Responsible Prospective Contractors, provide the following information.

L-8.2.4.1. A written statement explaining the offeror’s ability to obtain required resources to perform the contract requirements per FAR 9.104-1(a). The offeror shall also provide evidence to support the explanation. Evidence may include, official letter(s) from financial institutions demonstrating that the offeror has the financial resources required to cover all financial commitment.

L-8.2.4.2. An explanation of the offeror’s organizational controls and measures per FAR 9.104-1(e). At a minimum, the offeror shall address their accounting controls, operational controls, quality assurance measures, and safety program. The offeror shall also provide evidence to support the explanation. Evidence may include a list of organizational policies or Standard Operating Procedures (SOPs) which demonstrates the organizational controls and measures of the offeror. If a list is provided, the offeror shall include the title of each policy or SOP, the date of each document, and a brief description of each document. The offeror shall also define which element of FAR 9.104-1(e) the policy or SOP applies to.

L-8.2.5. Changes Resulting from Discussions. In the event any adjustment of price becomes necessary to reflect changes resulting from discussions, if discussions are held, a complete traceable trail shall be provided to show how the changes took place.

L-9. Debriefing of Offerors. Debriefings are conducted to identify to offerors their evaluated weaknesses and/or deficiencies for consideration in preparation of future proposals. Successful or unsuccessful offerors may request debriefings by providing a written request to the Contracting Officer. Debriefings shall be conducted IAW FAR 15.505 for pre-award debriefings and FAR 15.506 for post-award debriefings.

SECTION L

ATTACHMENT 1

TECHNICAL EXPERIENCE REFERENCE

A. General Information.

Offeror Name

(Company/Division)*

CAGE Code UEID Number

Program Title

Contracting Agency or Customer

Contract Type (FFP, CR, ID/IQ, Task Order, LH, etc.)

Period of Performance (PoP)

Contract Number

Total Contract Dollar Value including all option years

B. Brief Description of Effort as (check) Prime Subcontractor Teaming Partner Joint Venture

C. Primary Customer Points of Contact: (For Government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

Name Telephone

Office Address

Email

Name Telephone

Other (please specify)

A. Describe the nature and portion (percentage) of the work on the proposed effort to be performed by the company referenced on this technical experience reference and whether this company will be performing as the Prime, subcontractor, or a corporate division related to the prime (define relationship).