Section L 4 May 2026.pdf

ATTACHMENT 3

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

1. OVERVIEW

1.1 - Program Information

The Thailand AT-6 program is a Building Partner Capacity (BPC) program that directly supports eight (8) AT-6 aircraft delivered to the Royal Thailand Air Force (RTAF). This program is a key component to expanding U.S. joint force interoperability with the RTAF.

The main program objective is to continue providing identified equipment to the RTAF thereby increasing operational access to geographically important airfields and allowing for the agile employment of U.S. aircraft and equipment during contingencies in support of Thailand. While the RTAF utilized a Direct Commercial Sales contract (DCS) for their AT- 6 procurement; due to inconsistent funding from the RTAF, this BPC program was established to address equipment/spare parts/support shortfalls and to ensure the AT-6’s remain operational.

RTAF requires that the following AT-6 support items, with an estimated total value of $600K, be delivered in-country in accordance with the attached delivery dates located on the Bill of Materials to include:

• Two (2) TNR2x ROVER Handheld Transceivers (Composed of seven (7) individual components/part numbers), and includes OCONUS user training

• Two (2) MX-15 Purge Kits

• Two (2) Storage Room Dehumidifier (for MX-15D sensor storage)

• Ten (10) Tow Bars for AT-6

• MX-15D and AERONet Tactics, Techniques and Procedures (TTPs)

Mobile Training Team (MTT), 10 Day

• Cockpit Digital Video Recorder (CDVR) (Option)

1.2 – General Instructions and Information

The Offeror's proposal must include all data and information requested by these Instructions to Offerors (ITO) and must be submitted in accordance with these instructions. The proposal shall be compliant with the requirements as stated in the Statement of Work (SOW), Bill of

Materials, Contract Data Requirements List (CDRL), and Request for Proposal (RFP)/Model Contract.

Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

The proposal acceptance period is specified in Section A of the model contract/solicitation.

The Offeror shall make a clear statement in Section A of the proposal documentation volume that the proposal is valid through this date.

In accordance with Revolutionary FAR Overhaul (RFO) 4.309 (Storage, handling, and contract files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

1.3 – Points of Contact

The Procuring Contracting Officer (PCO), Jeffrey J. Heilman, jeffrey.heilman.1@us.af.mil and the Contract Specialist, Ms. Jacquelyn Cain, jacquelyn.cain@us.af.mil are the sole points of contact for this acquisition. Address any questions or concerns you may have to the PCO or Specialist. Written requests for clarification may be sent to the PCO at the address located in Section A of the model contract/solicitation. Any questions shall be submitted within 14 days of the RFP release date. Answers to any such questions/clarifications will be provided on the System for Award Management website at SAM.gov and/or via RFP amendment. In the event of conflict between the answer to questions/clarifications and the RFP, the RFP shall take precedence.

1.4 – Debriefing

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon they may request and receive a debriefing in accordance with RFO 15.206. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, Offerors excluded from the competitive range are entitled to no more than one debriefing. The PCO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with RFO 15.301. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors mailto:jeffrey.heilman.1@us.af.mil mailto:jacquelyn.cain@us.af.mil desiring a debriefing must make their request in accordance with the requirements of RFO

15.206 or RFO 15.301, as applicable.

1.5 – Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error. Electronic submittal of such notification is allowable.

1.6 - Electronic Reference Documents

All referenced documents for this solicitation are available on SAM.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.7 - Communications

Exchanges of Controlled Unclassified Information (CUI)/Source Selection Information (SSI) between Government and Offerors will be controlled by the PCO. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See RFO 2.101 & 3.104” in the Subject line.

Otherwise, SSI will be transmitted via DoD Secure Access File Exchange (SAFE) file sharing website, <https://safe.apps.mil/>. In order to facilitate the sending and receiving of encrypted emails, Offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption.

If you intend to submit SSI via encrypted email, you will need to contact the PCO on the face page of the solicitation prior to that first submittal in order to exchange Public PKI key credentials. To ensure the process is working correctly, send a test encrypted message first (without including any SSI).

2. PROPOSAL PREPERATION INSTRUCTIONS

2.1 – Organization/Number of Copies/Page Limits The Offeror shall prepare a fully digital proposal as set forth in the Proposal Organization Table (Table 1 below). The titles and contents of the volumes shall be as defined in this table. Font shall be 11.5-sized Times New Roman with 1-inch page margins. The contents of each proposal volume are described in the ITO paragraph as noted in the following table below:

Table 1 - Proposal Organization Table

VOLUME VOLUME TITLE COPIES

(Digital Only)

AGE LIMIT

1 Executive Summary

1 2

Technical Proposal

3 Price Proposal 1 N/A

Model Contract Documentation 1

N/A

2.2 – Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

2.3 – Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.4 – Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections and will not be included in page limitations. Index pages should be blank and not be used to convey any information.

2.5 – Electronic Offers

Offerors are required to provide a complete and viewable digital copy of the proposal.

Proposals may include both PDFs and Microsoft Word, Excel, and PowerPoints documents that can be sent and viewed electronically (unlocked and searchable) by the Government.

Proposals shall be submitted no later than (35 days) from the release date of the RFP.

2.6 – Distribution

The Offeror’s proposal shall be prepared and submitted digitally in four volumes: Executive Summary (Volume 1), Technical Proposal (Volume 2), Price Proposal (Volume 3), and Model Contract Documentation (Volume 4). Proposals shall be addressed to the PCO.

3. VOLUME 1, EXECUTIVE SUMMARY

In the Executive Summary volume, the Offeror shall provide a narrative summary. The narrative summary of the entire proposal should be concise and highlight any key or unique features, excluding price. The salient features should tie-in with Section M evaluation factors/sub factors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

4. VOLUME 2, TECHNICAL VOLUME

4.1 – General

The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined in Section M, “Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/ satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation (except for the specific name brand required part numbers).

4.2 - Format and Specific Content Technical Capability shall be addressed in the Technical Proposal Volume. In this volume, address your proposed approach to meeting the requirements of each Technical subfactor.

4.3 - Technical In the Technical Volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor.

4.4 - Volume Organization

The Technical Volume shall be organized according to the following general outline:

1 Table of Contents

2 List of Tables and Drawings

3 Glossary

4 Gate Criteria

5 Factor One: Technical

5A. Bill of Material Compliance

5B. Delivery Schedule Approach

6 Price Volume

4.5 - Gate Criteria

In order to submit a proposal that is considered and evaluated, the Offeror must provide evidence that they meet following PASS/FAIL Gate Criteria. If the Offeror cannot meet these criteria, the proposal will not be evaluated. The entry gate is passed when the proposal provides evidence that they have completed the following two criteria within a single contract:

A. A prior USG contract greater than $1M in total value within the past five years prior to the date of this RFP and

B. International delivery of components outside of North America.

The Offeror shall provide an executed contract as evidence. The Offeror shall highlight the contract number, total contract value, period of performance, delivery locations, delivery dates, total value of items delivered, customer, and CO Information. The Offeror shall redact/omit any classified or sensitive information. This contract should be submitted as an attachment to the Technical volume.

IF AN OFFEROR FAILS TO PROVIDE EVIDENCE OF THE ABOVE, THE

OFFEROR WILL BE CONSIDERED INELIGIBLE FOR CONTRACT AWARD

AND ELIMINATED WITHOUT FURTHER EVALUATION OF ITS PROPOSAL

4.6 – Factor 1, Technical

A. Subfactor One – Bill of Materials (BOM) Compliance In order to address the measure of merit, the proposal shall include a brief description of the intended process the Offeror will take to ensure compliance to the BOM. At a minimum, the description should include:

• For each item on the BOM, include the source from which the Offeror intends to procure the parts, i.e., Company name

• A description of what the Offeror has done to ensure they are able to obtain each part as listed on the BOM, e.g. Requested/received a valid quote from the source intended to procure from, with dates of availability

• The contractor will include with the proposals documents, copies of any/all quotes received from any vendors

• A statement of assurance/confirmation that the part number quoted to the Offeror by the intended source will be the same for each item as listed on the

BOM

B. Subfactor Two –Delivery Schedule Approach

In order to address the measure of merit, the proposal shall include a delivery schedule which includes the following elements:

• Line-item detail by components/accessories

• Proposed date of procurement

• Proposed date of shipment

• Proposed date of delivery

• Proposed method of shipment

• Confirmation that a Certificate of Conformance (COC) be provided for each part

• Identification of packaging, handling, marking and transportation standards will be adhered to for shipment (i.e., MIL-STD-129, MIL-STD- 2073-1 or other Commercial Equivalent).

5. VOLUME 3, PRICE VOLUME

5.1 General Instructions and Information –

Offerors shall use the Government-provided Excel file (Attachment 1, BOM and Pricing Matrix) to show their pricing including the total evaluated price utilizing the instructions provided. This Excel document will become an attachment to the contract at the time of award.

This section is to assist you in submitting other than certified cost and pricing data that is required to evaluate the reasonableness, completeness, and unbalanced pricing of your proposal. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal.

Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

5.2 Price Data –

Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

5.3 Pricing Data Requirements –

The PCO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the PCO will review this determination and if, in the PCO’s opinion, adequate price competition exists, no additional cost information will be requested, and certification under RFO 15.403-4will not be required.

In accordance with (IAW) RFO 15.403-2(b), RFO 15.403-1(a), and RFO 15.403-1(e), information other than cost or pricing data may be required to support price reasonableness.

Information shall be provided IAW RFO 15.105-4. If, after receipt of proposals, the PCO determines that there is insufficient information available to determine price reasonableness, and none of the exceptions in RFO 15.403-2apply, the Offeror shall be required to submit cost or pricing data.

5.4 Volume Organization –

The price volume shall consist of the following sections:

• Section 1: Bill of Materials and Pricing Matrix

• Section 2: Other than certified cost or pricing data, to include estimating methodology.

• Section 3: Other information deemed pertinent with explanations. List each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Price volume, if any. Provide complete rationale for any exceptions.

5.5 Total Evaluated Price (TEP) Instructions –

The Offeror shall complete Attachment 1, BOM and Pricing Matrix, to demonstrate their proposed pricing rounding to the second decimal place. Offerors shall use the instructions below which are also located on the Pricing Matrix Instructions Tab:

a) CLIN 0001 - TNR2x ROVER Handheld Transceiver (Has 7-part numbers), Qty 2 and OCONUS (Thailand) User Training - Enter the unit price on the Pricing Matrix tab in the corresponding yellow cell.

b) CLIN 0002 - MX15-D Purge Kit, Qty 2 - Enter the unit price on the pricing matrix tab in the corresponding yellow cell.

c) CLIN 0003 - Storage Room Dehumidifier - For room size of 250 Square Feet, Qty 2 - Enter the unit price on the pricing matrix tab in the corresponding yellow cell.

d) CLIN 0004 - AT-6 Tow Bar, Qty 10 - Enter the unit price on the pricing matrix tab in the corresponding yellow cell.

e) CLIN 0005 - Training: AERONet/MX-15D Tactics, Techniques and Procedures, Mobile Training Team (TTP MTT) - OCONUS in Thailand – Enter the unit price on the pricing matrix tab in the corresponding yellow cell.

f) CLIN 0006 Transportation - Enter the unit price on the pricing matrix tab in the corresponding yellow cell.

g) CLIN 0007 (OPTION) – Cockpit Digital Video Recorder (CDVR)- Enter the unit price on the pricing matrix tab in the corresponding yellow cell.

The Total Evaluated Price will be automatically calculated in the green cell labeled “Total Evaluated Price.”

NOTE: Yellow cells represent unit price inputs required by the Offeror. Blue cells represent total prices, which will be automatically calculated by the formula. Green cells, represent the Offerors Total Evaluated price which will be automatically calculated by the formula.

6. VOLUME 4, CONTRACT DOCUMENTATION

6.1 Model Contract/Representations and Certifications –

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal shall include a signed copy of the Model Contract including the applicable sections listed below.

6.2 Section A, Solicitation/Contract Form –

Completion of blocks 13 through 16, signature for block 17, and date for block 18 of the Standard Form 33 (SF33), Solicitation Offer and Award. Completion of block 25 on the DD Form 1155 of the model Delivery Order shall be consistent with prices proposed in the Pricing Matrix. Signature by the Offeror on the SF33 and DD1155 constitutes an offer, which the Government may accept.

6.3 Section B - Supplies or Services and Prices -

Do not enter prices into Section B, as they will not be evaluated.

Price evaluation will be accomplished via Section J, Attachment 1 – BOM and Pricing Matrix.

6.4 Section G - Contract Administrative Data –

No special instructions.

6.5 Section H - Special Contract Requirements - No special instructions.

6.6 Section I - Contract Clauses –

The Offeror shall complete any applicable fill-ins for Section I.

6.7 Section J – Attachments –

The Offeror shall complete and/or provide the following as an attachment to the Model Contract (Section J):

• Subcontracting Plan

Subcontracting Plan - Participation of Small Businesses (SB), Historically Black Colleges and Universities, or Minority Institutions (HBCU/MI). Offerors shall submit a Small Business Subcontracting Plan (SBSP) in accordance with RFO 52.219-9 that also identifies and specifies the extent of Offeror's commitment to the participation of SB, HBCU and MI, whether as joint venture members, teaming arrangement partners, or subcontractors. If applicable, submit a copy of an approved Master Plan. In the event the Offeror has negotiated a comprehensive subcontracting plan pursuant to R-DFARS 219.702, the Offeror must submit the information that identifies and specifies the extent of its commitment to the participation of SB, HBCU and MI. Proposed subcontracting plans will be evaluated by the contracting officer prior to acceptance in accordance with RFO Part 19, as supplemented.

6.8 Section K – Certifications, and other Statements of Offerors –

Offer must provide completed representations, certifications, acknowledgments and statements in System for Award Management (SAM) at SAM.gov.

6.9 Exceptions to Solicitation Requirements –

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception http://www.sam.gov/ http://www.sam.gov/ to the solicitation terms and conditions and provide complete accompanying rationale.

Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. This information shall be provided in the format and content of the table below:

Solicitation Exceptions

Solicitation Document

Page/ Paragraph Requirement/ Portion Rationale

Model Contract, Bill of Materials, Pricing Matrix, SOW, etc..

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe why the requirement can/will not be met

6.10 Other Information Required -

A. Authorized Offeror Personnel: Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government. As well as the name and title of the CEO, Division President, and/or Vice President.

B. Company/Division Address, Identifying Codes, and Applicable Designations:

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.