Section I. Cover Page.pdf

Section I Statement of Work

Project Specifications Project Drawings

“STATEMENT OF WORK”

FOR

2024-2025 FIRE HAZARD ANALYSIS

CAT: A3

SOW-FA-15-11-001

Work Planning No.: N/A

REVISION 1

DATED

PREPARED BY:

Cognizant Individual Ernesto Vega Janica/Christopher Soklaski sign & date

REVIEWED BY:

Responsible Engineer Scott Decker/Robert Oh sign & date

ES&H Safety Neil Gerrish sign & date

Quality Assurance Adolfo Amaya/Andres Castaneda sign & date

APPROVED BY:

Supervisor Craig Shaw sign & date

PRINCETON PLASMA

PHYSICS LABORATORY

P.O. BOX 451

PRINCETON, N.J. 08543

609-243-2000

1.0 INTRODUCTION & SCOPE

The Princeton Plasma Physics Laboratory (PPPL) is operated by Princeton University on behalf of the U.S. Department of Energy (DOE). Currently, PPPL records include a Fire Hazard Analysis (FHA) for our D-Site Facility prepared in 2013 and revised in 2018; with partial revisions, REV 1 in July 2018, and REV 2 in October 2022. There is also a previous version prepared from 1992 to 1995. The original FHA was done in 3 parts, each covering a different part of the facility; but there is not one compiling document for the whole facility.

At this time, it has been determined that we should develop a site-wide (C-Site, D-Site and Canal Pump House) Fire Hazard Analysis for DOE consideration. This 2024-2025 FHA shall compile all buildings within our facility.

Please note that:

▪ At the time of the original and recent FHA revisions, portions of the PPPL D-Site were classified as nuclear facilities. That is no longer the case.

▪ The original FHA work was done in compliance with DOE Order 5480.7a. The updates shall be made in compliance with DOE Order 420.1C and DOE STD 1066.

▪ A survey of the existing FHA versus the current conditions shall be conducted to evaluate and verify most current conditions.

The scope of this project is to develop a site-wide (C-Site, D-Site and Canal Pump House) Fire Hazard Analysis (FHA), to reflect current conditions and to comply with the requirements of DOE Order 420.1C and DOE STD 1066.

The Subcontractor shall provide all materials, labor, supervision, equipment, and expertise required to complete the scope of the project per the associated subcontract documents and further description herein.

2.0 APPLICABLE DOCUMENTS

Applicable documents and referenced standards shall follow the latest edition and/or revision unless noted otherwise. The applicable documents shall include, but are not limited to the following:

2.1 2019 DOE Order 420.1C, Facility Safety.

2.2 2016 DOE Standard 1066, Fire Protection

2.3 PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of D-Site FHA May 22, 2018

2.4 PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of D-Site FHA July 9, 2018, REV 1

2.5 PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of D-Site FHA October 14, 2022, REV 2

2.6 PPPL ES&H 5008 (http://www.pppl.gov/eshis/ESHD_MANUAL/sm.html) For all escorted contractors PPPL General Employee Training is required.

2.7 Code of Federal Regulation DOE 10 CFR 851, Worker Safety and Health Program.

3.0 APPLICABLE DRAWINGS

▪ Floor plans to be provided by PPPL.

▪ AutoCAD .dwg format files will be attached to task orders provided to the successful offeror.

4.0 RESPONSIBILITIES

4.1 PRINCETON PLASMA PHYSICS LABORATORY

4.1.1. PPPL will identify a Procurement Representative and a Princeton Technical Representative (PTR) for this Subcontract.

4.1.2. All activities (scheduling, equipment staging deliveries, and site access authorization) must be coordinated with the PTR to minimize systems down time and shall not have any negative impact on experimental operations.

4.1.3. All communications on technical matters shall be directed to the assigned PTR.

4.1.4. All communications on administrative matters shall be directed to the PPPL Procurement Representative.

4.1.5. PPPL permits all employees to issue a “STOP WORK” Order, if unsafe work practices are observed.

4.2 SUBCONTRACTOR

4.2.1. The Subcontractor shall provide a single point of contact for any communication between PPPL and the Subcontractor.

4.2.2. The Subcontractor shall provide all labor, materials, tools, equipment, and supervision services necessary to complete the proposed work in accordance with this Statement of Work, subcontract drawings, the referenced codes and standards, and the project requirements. Means and methods to complete the specified project scope are the responsibility of the Subcontractor and shall be reviewed by PPPL.

4.2.3. All work shall be performed in accordance with OSHA requirements.

http://www.pppl.gov/eshis/ESHD_MANUAL/sm.html

4.2.4. The subcontractor shall complete all PPPL General Employee Training through Princeton University LMS system after GAP accounts have been established by the HR Training Manager. Complete within 5 days of GAP accounts being established.

4.2.5. The subcontractor shall provide a list of employees 5 days prior to them mobilizing, visiting, delivering, or arriving on site. The list must include employees first and last name, email address, city, state, and country where they were born, and whether they are a US citizen.

4.2.6. The Subcontractor shall take all necessary steps to prevent the spread of dust during the performance of work activities.

4.2.7. Work shall be completed during normal working hours of 7:00 AM to 4:30PM, Monday through Friday.

4.2.8. The Subcontractor shall submit a weekly task order work schedule. All revisions to the schedule shall be submitted as the scope of work progresses, but no later than 30 days after the final visit is performed.

4.2.9. Status meeting(s) shall be held by the Subcontractor with PPPL representatives present.

Monthly Online/Zoom meetings will be preferred. Meeting topics should include work progress, schedule planning, billings and any other relevant open items.

4.2.10. Subcontractor to maintain a clean work area at all times. All trash is to be removed and the work area cleaned daily. Any loose materials, tools and equipment are to be secured daily.

4.2.11. FIRE HAZARD REPORT CONTENT

See Attachment 1. Sample of Table of Content; as a guidance of expected content to be included in the Fire Hazard Report (FHA).

5.0 REQUIREMENTS

5.1 PERFORMANCE REQUIREMENTS

5.1.1. PERFORMANCE CHARACTERISTICS

▪ Work at D-Site will require special safety training (provided by PPPL).

▪ The completed work reports with notes shall be provided to the designated Fire Protection Systems Specialist (FPSS) for review.

▪ If necessary, FPSS shall review and create follow up work orders with tasks to correct any deficiencies or observations noted.

▪ Procedure to be followed for assigned tasks shall be communicated to the

Fire Protection Engineer for review and acceptance.

▪ Once all site surveys have been completed, a Final Fire Hazards Analysis Report shall be prepared in accordance with applicable codes and standards, 2019 DOE Order 420.1C, Facility Safety, and 2016 DOE Standard 1066, Fire Protection.

▪ Final FHA Report should be subjected to an adequate peer review, and approved through an established process by PPPL.

5.1.2. TASK ORDER SITE VISITS

▪ Site visits shall be conducted by the Subcontractor’s Competent Person.

▪ A final walkthrough site visit will be conducted with the Subcontractor and PPPL representatives to evaluate the project completion of work. A punch list shall be created by the Subcontractor documenting all pending items and satisfactory resolutions agreed upon with PPPL.

5.1.3. SUBCONTRACTOR EQUIPMENT UTILIZATION

Subcontractors must provide their own equipment and not use government equipment. Work activities anticipated to be performed by the subcontractor shall be reviewed by ESH and the respective SME, when appropriate.

Subcontractors shall provide evidence of qualification and competence in the performance of their duties involving the use of powered equipment.

Should the use of government equipment become necessary, that use of equipment will require a liability release covering the use of PPPL equipment to be defined in the subcontract. All vehicles being used for work activities on the PPPL site, regardless of their maximum capable speed, must be equipped with safety belts prior to entrance.

6.0 TEST & INSPECTION REQUIREMENTS

Not applicable.

7.0 QUALIFICATIONS

Subcontractor shall have at least 10 years of experience in preparing DOE Fire Hazard Analyses.

As per STD-1066, section 7.1.4.1, FHAs are required by DOE O 420.1C to be prepared by or under the direction of a Licensed Fire Protection Engineer (FPE).

8.0 ENVIRONMENT, SAFETY, AND HEALTH

8.1 The subcontractor must comply with PPPL training requirements applicable to the work performed, as identified by the PPPL Technical Representative. The Subcontractor must provide to the PPPL Technical Representative a list of all employees who will be required PPPL general Employee Training.

8.2 The following training courses are required:

8.2.1. GET Training.

Any subcontractor working at PPPL greater than 40 hours in a year is required to take General Employee Training. This training takes approximately 3 hours.

8.2.2. D-Site Unescorted Access Training.

PPPL and the Subcontractor will determine if this training is required to perform this work. If the training is needed, a series of online training will be provided by PPPL. The Subcontractor should assume this training will take approximately 32 hours.

8.2.3. Lock-out Tag-out training.

For any Lockout/ Tagout or control of hazardous energy, the Subcontractor shall submit a copy of their program for equivalency of PPPL ESH-016, Control of Hazardous Energy Implementation and OSHA 1910.147 Lockout/Tagout. If the Subcontractor program does not meet the requirements, then training will be required.

8.3 Additional safety requirements and/or training may be required. PPPL will provide these courses on an as needed basis.

9.0 QUALITY ASSURANCE REQUIREMENTS

The work under this SOW shall be performed under an effective Quality Assurance Program.

The Subcontractor shall maintain an effective Quality Assurance Program to assure that the Subcontractor’s work meets the required quality and is performed in accordance with contractual requirements. Subcontractor’s quality assurance function shall be actively involved in the planning, processing oversight, problem resolution, and determination of acceptability of all work under this SOW. The function shall be organized to have sufficient authority and independence to identify quality problems, verify conformance of supplied items or services to specified requirements and obtain satisfactory resolution of conflicts involving quality.

10.0 WARRANTY

Subcontractor shall provide one (1) year warranty for each new and/or replaced fire extinguisher.

11.0 ATTACHMENTS

Attachment 1. Sample of Table of Content.

Expected content to be included in the Fire Hazard Report (FHA).

Attachment 2: PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of

D-Site FHA May 22, 2018 [Available during mandatory walkthrough and/or video conference call] [File available to selected subcontractor]

Attachment 3: PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of D-Site FHA July 9, 2018, REV 1

Attachment 4: PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of D-Site FHA October 14, 2022, REV 2

Attachment 5: Notification Requirements Off-Normal Events and Issues.

See Attachment 4 for more detailed instructions.

12.0 DOCUMENTATION & DELIVERABLES

12.1 Final reports shall be provided as printed copies, quantity of 3, as well as electronic files (i.e. work documents and excel files) no later than 30 days after the final inspection is completed.

12.2 Project is expected to last three (3) months and be completed no later than Q3- 2025.

Deliverables List

PO / Subcontract / BOA / BPA #:

Physical Deliverables Required

When Deliverable Is Required

Deliverable Received

Exceptions (Add justification for any missing physical deliverables that will not be received):

Document Deliverables

When Deliverable Is format (paper, electronic etc.)

Storage Location for

Received (✓)

1 Proof of personnel qualifications per Section 7.0

Prior to starting work Electronic

2 List of employees (Section 4.2.5) 5 days prior to arrival Electronic

3 Partial work reports with notes to the designated Fire Protection Systems Specialist (FPSS) for review (Section 5.1.1)

30 days after Inspection Electronic

4 Site visit(s)/inspection(s) Schedule (Section 4.2.8)

As the scope of work progresses, but no later than 30 days after final inspection is performed

Electronic

5 Updated drawings (Section 3.0) 30 days after Inspection AutoCAD .dwg, PDF

6 Final FHA Report (Section 5.1.1) 30 days after Inspection 3 hard copies, plus word/excel file(s)

Maximo Asset Management Tool and related Facilities shared folder

Exceptions (Add justification for any missing document deliverables that will not be received):

Princeton Technical Representative/COG:

(Sign-off and provide to the Operations Center when job is completed, and deliverables are dispositioned and placed/filed in Operations Center (or other Project, Department or Division designated file center)

ATTACHMENT 1:

Sample of Table of Content.

Expected content to be included in the Fire Hazard Report (FHA).

TABLE OF CONTENTS

1 OVERVIEW AND RECOMMENDATIONS

1.1 Purpose and Methodology

1.2 Summary

1.3 Recommendations

1.3.1 Completed/No Longer Applicable Recommendations – From Prior Reports

1.3.2 Existing Findings and Recommendations – From Prior Reports (Risk codes added with this report)

1.3.3 New Recommendations

2 SCOPE

3 LOCATION

3.1 Background

4 CONSTRUCTION

4.1 Occupancy Classification

4.2 Construction Type

4.2.1 Square Footages

4.2.2 Life Safety Code

4.2.3 International Building Code

4.3 Passive Fire Protection

4.3.1 Fire Areas

5 FIRE PROTECTION

5.1 Automatic Fire Suppression Systems

5.1.1 Site Water Supply

5.1.2 Building Water Supply and Fire Department Connection

5.1.3 Sprinkler Systems

5.1.4 Fire Standpipe Systems

5.1.5 Other Suppression Systems

5.2 Fire Alarm Systems

5.2.1 Building Fire Alarm System

5.2.2 Site Fire Alarm System

5.3 Automatic Detection Systems

5.4 Fire Extinguishers

5.5 Smoke Exhaust System

6 FIRE HAZARDS

6.1 Special Occupancies

6.1.1 Centralized Instrumentation and Data Processing Equipment

6.1.2 Vital and Important Records Storage

6.1.3 Trailers and Portable Structures

6.1.4 Cooling Towers

6.1.5 Electrical Substations

6.1.6 Flammable Liquid & Gas Storage

6.1.7 Control Areas

6.1.8 Cables and Raceways

6.2 Unique Fire Hazards

6.2.1 Tritium Areas

6.2.2 Radiological Areas

6.3 Housekeeping in Vital Areas

6.4 Building Materials

6.5 Exterior Exposure Hazards

6.6 Natural Phenomenon Hazard Exposure

6.6.1 Lightning Potential

6.6.2 Windstorm Potential

6.6.3 Brush Fire Potential

6.6.4 Earthquake Potential

6.6.5 Flooding Potential

6.7 Toxic Fire Potential

6.8 Biological Fire Potential

6.9 Radiation Fire Potential

7. PRE-FIRE AND EMERGENCY PLANNING

7.1 Protection of Essential Safety Class Systems

7.2 Protection of Vital Programs

7.3 Protection of High Value Property

7.4 Critical Process Equipment

7.5 Maximum Possible Fire Loss (MPFL) and Maximum Credible Fire Loss (MCFL)

7.5.1 MPFL Scenario

7.5.2 MPFL Calculation

7.5.3 MCFL Scenario

7.5.4 MPFL/MCFL Summary

7.6 Recovery Potential

7.7 PPPL Fire/Rescue Group

7.8 Fire Apparatus Access

7.9 Security Considerations Related to Fire Protection

8 LIFE SAFETY CONSIDERATIONS

8.1 Occupancy Load Factor and Calculations

8.1.1 Occupant Load

8.2 Means of Egress

8.2.1 Number and Arrangement of Exits

8.2.2 Capacity of Exits

8.2.3 Travel Distance

8.2.4 Common Path of Travel

8.2.5 Dead Ends

8.2.6 Security Considerations Related to Fire Protection

8.2.7 Separation of Means of Egress

8.3 Exit Signs and Emergency Lighting

8.4 Egress through Adjoining/Intervening Spaces

8.5 Exit Discharge

8.6 Fire Escape Ladders

8.7 Door Heights

8.8 Barriers

8.8.1 Occupancy Separations

8.8.2 Incidental Use Areas

8.8.3 Exit Access Corridors

8.8.4 Vertical Openings

8.9 Fire Protection Systems Required by Code for Life Safety Conditions

8.10 Operational Requirements that are Required by Code

9 REFERENCE DOCUMENTS

9.1 National Fire Protection Association

9.2 FM Global Loss Prevention Data Sheets

9.3 PPPL Documents

9.4 Other Documents

APPENDIX A – FHA FIGURES

APPENDIX B – LIGHTNING RISK CALCULATION

APPENDIX C – DETERMINATION OF WILDFIRE HAZARD SEVERITY

APPENDIX D – FIRE BARRIER DETERMINATIONS

APPENDIX E – WATER SUPPLY TEST RESULTS

ATTACHMENT 2:

PPPL Fire Hazards Analysis Report, Radiological, Tritium and Balance of D-Site FHA May 22, 2018

ATTACHMENT 3:

July 9, 2018, REV 1

ATTACHMENT 4:

October 14, 2022, REV 2

ATTACHMENT 5:

Notification Requirements Off-Normal Events and Issues.

OFF-NORMAL EVENT NOTICE:

Notify PPPL within 15 minutes of becoming aware of off- normal events and issues

Off-normal events and issues include:

▪ Personnel injuries of any kind

▪ Near misses that could have resulted in significant (recordable injury or worse) worker injuries

▪ Uncontrolled or unforeseen personnel exposure to radiation, chemical, biological or physical hazards (e.g., noise, laser, ultraviolet light, heat, etc.)

▪ Fire emergencies of any kind

▪ Any unexpected discovery of an uncontrolled hazardous energy source (e.g., live electrical power circuit, etc.) not including discoveries made by zero-energy checks and other precautionary investigations made before work is authorized to begin

▪ Any failure to follow a prescribed hazardous energy control process (e.g., lockout/tagout)

▪ Damage of any kind to Laboratory property

▪ Damage of any kind to personal property owned by PPPL employees, guests and visitors

▪ Any spills of chemicals, fuels, lubricants, etc.

▪ Other off-normal events and issues deemed by the Subcontractor to require notification

In the event of an off-normal event or issue, the Subcontractor and its lower-tier subcontractors SHALL:

▪ Notify PPPL Emergency Services Unit at X3333 for emergency response, if required

▪ Take immediate action to evacuate and post affected area, if required

▪ STOP related work or work in affected area

▪ Take actions to post and safe-off affected area

▪ Within 15 minutes: Contact Subcontractor Site Supervisor, PPPL PTR, ESH

Construction Safety Engineer and ESH Head

Regarding these off-normal events or issues, no recovery actions (other than those immediately required to preserve life safety) or repairs are to take place until they are reviewed by the Subcontractor and PPPL, and specifically authorized by the PPPL PTR or EHS Department Head. Resumption of work that has been stopped by PPPL due to off-normal events and issues must follow the provisions of PPPL Policy P-012.

FOR

PREPARED BY:

REVIEWED BY:

REVIEWED BY:

REVIEWED BY:

APPROVED BY:

PRINCETON PLASMA

PHYSICS LABORATORY

1.0 INTRODUCTION & SCOPE

2.0 APPLICABLE DOCUMENTS

3.0 APPLICABLE DRAWINGS

4.0 RESPONSIBILITIES

5.0 REQUIREMENTS

5.1.2. TASK ORDER SITE VISITS

5.1.3. SUBCONTRACTOR EQUIPMENT UTILIZATION

6.0 TEST & INSPECTION REQUIREMENTS

7.0 QUALIFICATIONS

8.0 ENVIRONMENT, SAFETY, AND HEALTH

8.2.1. GET Training.

8.2.2. D-Site Unescorted Access Training.

8.2.3. Lock-out Tag-out training.

9.0 QUALITY ASSURANCE REQUIREMENTS

10.0 WARRANTY

11.0 ATTACHMENTS

12.0 DOCUMENTATION & DELIVERABLES

Deliverables List

PO / Subcontract / BOA / BPA #:

2025-03-21T07:47:23-0400

Ernesto Vega Janica

I have reviewed this document

2025-03-21T08:03:14-0400

Scott decker

I am approving this document

2025-03-21T08:26:31-0400

Neil Gerrish

2025-03-25T16:35:37-0400

Andres Castaneda

2025-03-31T16:00:18-0400

CS