Section C-2 SOW for Bldg 148 DFAC dtd Aug 6 2026.pdf

Section C-2 – Specifications Statement of Work

Page 1 of 14 of Section C-2 – Specifications Statement of Work

Statement of Work for

Purchase and Installation of Kitchen Hood System with Integrated Fire Suppression System

Puerto Rico National Guard – Military Dining

Facility, Building 148 FATC

FORT ALLEN TRAINING CENTER JUANA DIAZ,

PUERTO RICO (P/N: 431850)

Revision August 6, 2026

PART I PROJECT DESCRIPTION

A. Responsibility: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and supervision necessary to procure, deliver, install, test, and certify two (2) commercial-grade kitchen hood systems as detailed herein. The work includes the integration of a fire suppression system, connection to existing utilities, and all associated finishes to ensure a complete and operational installation in accordance with the contract documents.

B. Direction: The Contractor shall accept direction only from the authorized Contracting Officer (KO) or the designated Contracting Officer’s Representative (COR). Any requests from other personnel must be directed to the COR. No changes to the project scope or other provisions of this SOW shall be implemented without written authorization from the KO.

1. The Government will provide, concurrently with the award, the Government Representative appointed as the Contracting Officer Representative (COR) for this requirement.

C. Period of Performance: The Contractor shall complete all work within 180 calendar days from the issuance of the Notice to Proceed (NTP). This includes all procurement, installation, testing, certification, and submission of closeout documents.

D. Notice to Proceed (NTP): The Contractor performance shall begin concurrently with the NTP issued by the Contracting Officer. A pre-construction meeting may occur prior to this date.

E. Project Description: This project consists of the installation, and certification of a commercial-grade kitchen hood system at the Fort Allen Training Center (FATC). The contractor is tasked with integrating two distinct hood configurations into the facility's pre-existing exhaust ductwork and electrical infrastructure. Additionally, the scope requires connecting the systems to gas lines for mechanical shutdown capabilities and installing approximately 160 square feet of stainless-steel wall cladding. Specifically, the project delivers the EF-7 and EF-8 hood systems. The EF-7 is a dual-vent configuration (154” x 36” x 30”) designed for general cooking equipment, relying entirely on robust ventilation and baffle filtration. The EF-8 is a larger, quad-vent system (240” x 88” x 30”) specifically engineered to cover open-flame appliances. Crucially, the EF-8 integrates a pre-engineered wet chemical fire suppression system to actively protect against high-risk cooking fires.

Although Building 148 recently underwent renovations, the omission of these hood vents prevents the safe operation of major kitchen appliances, halting full dining facility operations. Resolving this is vital for Mission Readiness, as the facility is essential for feeding Soldiers attending BLC, WOC, and OCS courses supported by the 201st Multifunctional Training Regiment. Without these systems, the Regional Training Institute (RTI) cannot sustain safe field feeding operations.

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Furthermore, this installation is a primary Life, Health, and Safety (LHS) mandate. Operating a commercial military kitchen without proper ventilation causes hazardous buildups of smoke, atomized grease, and extreme heat, posing severe health risks to PRNG food service personnel.

Beyond personnel safety, the installation guarantees Asset and Infrastructure Protection.

Unmitigated grease accumulation creates a high-risk fire hazard that could easily compromise the building's structural integrity and electrical systems. Finally, completing this 90-day project ensures strict Regulatory Compliance, bringing the facility up to code with NFPA 96, NFPA 17A, and UL

300 standards, and ensuring it passes mandatory military fire marshal inspections.

F. Objectives: The primary objective of this project is to achieve Full Operational Capability (FOC) for the military dining facility located in Building 148, Fort Allen Training Center (FATC). This will be accomplished through the turnkey procurement, installation, and certification of a comprehensive, commercial-grade kitchen ventilation and fire suppression system. Specifically, this project aims to:

1. Ensure Life, Health, and Safety (LHS): Eliminate hazardous buildups of heat, smoke, and atomized grease by installing high-capacity, NFPA-compliant ventilation systems (EF-7 and

EF-8), thereby securing a safe and breathable working environment for PRNG food service personnel.

2. Protect Critical Infrastructure: Mitigate catastrophic fire risks and protect the Government’s recent facility renovations by integrating a UL 300-listed wet chemical fire suppression system directly tied to automatic mechanical utility shutdowns.

3. Enable Mission Readiness: Facilitate the safe operation of high-capacity cooking equipment, enabling the 201st Multifunctional Training Regiment and the Regional Training Institute (RTI) to reliably sustain daily field feeding operations for Soldiers attending BLC, WOC, and OCS courses.

4. Guarantee Regulatory Compliance: Ensure the facility meets or exceeds all current structural, mechanical, and fire safety codes including NFPA 96, NFPA 17A, and IBC/IMC 2024 or local

PR building code equivalents regards seismic bracing standards passing all mandatory military and local fire marshal inspections.

TASK 1

PART II TECHNICAL REQUIREMENTS & SCOPE OF WORK

A. Project Intent: The intent of this Statement of Work is to solicit a comprehensive, turnkey solution for the complete outfitting, integration, and certification of the commercial kitchen ventilation and fire suppression infrastructure within Building 148. The Contractor shall not view this project as a simple equipment drop-off or standard component assembly; rather, it is a critical facility integration project.

The Contractor is fully responsible for executing every phase of the project lifecycle from the initial site assessment and engineering verification of existing ductwork to the procurement of NFPA-compliant hardware, through to the specialized installation, structural bracing, and final systems balancing. The ultimate intent is that upon project completion, the Government receives a fully

Page 3 of 14 of Section C-2 – Specifications Statement of Work balanced, legally compliant, and fire-marshal-certified ventilation system that is immediately ready to support sustained, high-volume military dining operations without requiring further modification, adjustment, or follow-on contracts.

B. General Contractor Qualifications and Assumptions:

1. To ensure the highest standards of Life, Health, and Safety (LHS) and operational reliability, the Contractor executing this project must be a highly qualified, licensed, and insured commercial HVAC and Fire Protection entity. The work requires specialized expertise beyond standard mechanical installation.

The Contractor, or their primary subcontractors, must possess demonstrated, verifiable experience in the complete installation of commercial-grade kitchen ventilation systems and integrated wet-chemical fire suppression systems. Specifically, the Contractor must utilize certified, factory-trained, and licensed fire suppression technicians to install, test, and certify the UL 300/NFPA 17A compliant systems. Furthermore, the Contractor must have the capability to perform customized stainless-steel fabrication and welding (for duct connections and wall cladding) and possess the engineering competency to balance complex airflow metrics

(CFM/FPM) to strict NFPA 96 standards. The Government reserves the right to request documentation of relevant licenses, technician certifications, and a portfolio of at least three (3) comparable commercial or military kitchen installations prior to contract award.

2. Project Assumptions & Site Conditions: The execution of this SOW is based on the following baseline assumptions regarding the facility's existing conditions and operational environment.

The Contractor shall formulate their approach and pricing based on these parameters:

a. Active Facility Coordination: Building 148 is an active, operational military dining facility.

It is assumed that the Contractor will perform all work in a manner that meticulously minimizes disruptions to ongoing chow services and training activities. Close, continuous coordination with the facility manager and COR is a mandatory baseline for all scheduling.

b. Utility Proximity and Interlocks: It is assumed that the primary electrical power, gas lines, and initial exhaust duct pathways are already present within the facility's infrastructure.

However, it is the Contractor's strict responsibility to verify the physical proximity, capacity, and pressure of these utilities. The Contractor must assume responsibility for the

"last mile" connections, including designing and installing the required electrical interlocks

(shunt-trip breakers) and mechanical gas shut-off valves necessary to integrate the hood fire suppression system with the appliances below it.

c. Structural Capacity: The Government assumes the existing ceiling and wall structures of

Building 148 possess the inherent load-bearing capacity to support the EF-7 and EF-8 hood systems. However, the Contractor must assume the responsibility of designing and installing all necessary mounting hardware, including mandatory seismic/earthquake bracing in accordance with IBC/IMC 2009 standards, to safely transfer this load to the building's structural members.

d. Site Verification Precedence: It is assumed that the Contractor will not rely solely on provided technical drawings or appliance quotes. The Contractor assumes the responsibility of conducting thorough on-site physical verification of all dimensions, duct slopes, and appliance footprints (e.g., ensuring the hoods provide the required overhang for

Page 4 of 14 of Section C-2 – Specifications Statement of Work the specific appliance models being installed) prior to manufacturing or procuring the hood systems.

• Field Verification: Prior to any procurement, the Contractor shall conduct a comprehensive site assessment to verify all site conditions, dimensions, and the suitability of existing utilities (electrical, gas, ductwork) against the contract drawings and specifications.

• Discrepancy Report: The Contractor shall document and report any discrepancies between as-built conditions and the drawings provided, including proposed solutions for

COR approval.

3. Procurement:

a. Hood Systems: Procure the EF-7 and EF-8 hood systems in accordance with the specifications in Section 2.5.

b. Fire Suppression System: Procure a complete, pre-engineered wet chemical fire suppression system for the EF-8 hood.

c. Materials: Procure all associated materials, including approximately 160 sq. ft. of 18-gauge stainless-steel wall covering, ductwork insulation, and structural supports.

d. Compliance: All procured materials and equipment must comply with the Buy American Act

(BAA). Submittals for all major components must be approved by the COR prior to ordering.

4. Installation:

Technical Attachments, Drawings, and Specifications: The contractor shall procure and install equipment specified in this section in accordance with Attachment 0002 - Bldg #148

FATA New Exhaust System-1 PLAN and Attachment 0003 - Bldg #148 FATA New Exhaust

System-2 DETAILS & NOTES. Attachment 0001 - Bldg #148 FATA AS-BUILT SET_2024 dated 31 May 2024 is the record as-built drawings of the existing facility for reference only.

Attachment 0001 - Bldg #148 FATA AS-BUILT SET_2024 dated 31 May 2024

Attachment 0002 - Bldg #148 FATA New Exhaust System-1 PLAN

Attachment 0003 - Bldg #148 FATA New Exhaust System-2 DETAILS & NOTES

a. Hood Installation: Install the EF-7 and EF-8 kitchen hood systems, ensuring secure mounting and structural support, including any required seismic bracing per IBC/IMC 2009 standards.

b. Ductwork Connection and Insulation: Connect hoods to the existing exhaust duct system with continuously welded, liquid-tight seals. The entire length of grease ductwork must be wrapped in 1.5-inch thick, 8-PCF fire-rated insulation, secured with stainless steel banding as per manufacturer and code requirements. Horizontal ducts must be sloped a minimum of

1/4-inch per foot back towards the hood.

c. Wall Covering: Install approximately 160 sq. ft. of stainless-steel wall covering in the areas behind and adjacent to the hoods.

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d. Fire Suppression System: Install the complete fire suppression system for the EF-8 hood, including nozzles, piping, fusible links, agent cylinder(s), and manual pull station(s). The system must be integrated with the gas line for automatic mechanical shutdown.

e. Electrical and Gas Integration: Connect the hood systems to existing electrical circuits for lights and fans. Connect the fire suppression system to the existing gas lines.

5. System Specifications: Kitchen Hood Specifications

a. EF-7 (Dual Vent Hood):

• Dimensions: 154” (L) x 36” (W) x 30” (H)

• Performance: Must be balanced to achieve 2,400 CFM at 1.15" S.P.

b. EF-8 (Quad Vent Hood):

• Dimensions: 240” (L) x 88” (W) x 30” (H)

• Performance: Must be balanced to achieve 8,800 CFM at 1.15" S.P.

c. General Construction (Both Hoods):

• 18-gauge stainless steel construction.

• UL 710 Listed.

• Equipped with UL Classified removable baffle filters.

• Equipped with UL Listed pre-wired vapor-proof light fixtures.

d. Fire Suppression System (EF-8 Only)

• UL 300-listed, pre-engineered wet chemical system compliant with NFPA 17A and NFPA

96.

• System must provide full protection for all cooking appliances under the hood.

e. Exhaust and Ventilation

• Exhaust duct airflow velocity must be maintained between 1,500 and 2,200 FPM.

• An insulated access panel labeled "ACCESS PANEL - DO NOT OBSTRUCT" must be installed near the midpoint of the duct run for cleaning.

f. Installed Kitchen Equipment Data Sheet (Cooking Line Base Data): The following table details the heat, smoke, and grease-producing equipment that are currently at the facility. The

Contractor shall use this baseline data to ensure proper hood overhangs, CFM capture verification, and the accurate sizing of the UL-300 fire suppression drops and gas shut-off valves.

Page 6 of 14 of Section C-2 – Specifications Statement of Work

Line

Item

Equipment

Description

Energy

Source

Input Rating

(BTU/Watts)

Dimensions

(W x D x H)

Exhaust Type

Required

1 Griddle, Countertop

(Heavy Duty)

Gas

(Nat/LP)

113,200 BTU 48.00" x 29.00" x 15.50"

Type I

(Grease/Smoke)

2 Range, 60" with 10

Open Burners

LP Gas 420,000 BTU 60.75" x 34.00" x 59.50"

Type I

(Grease/Smoke)

3 Convection Oven, Double-Deck

LP Gas 108,000 BTU 38.00" x 37.25" x 66.75"

Type I

(Grease/Smoke)

4 Kettle, Tilting (100

Gallon)

LP Gas 150,000 BTU 60.87" x 54.55" x 49.80"

Type I / Type II

(Steam/Heat)

5 Tilting Skillet Braising

Pan (30 Gal)

LP Gas 91,000 BTU 36.00" x 40.00" x 42.00"

Type I

(Grease/Smoke)

6 Hot Food Serving

Counter / Table

LP Gas 25,000 BTU 77.75" x 30.63" x 34.38"

Type II

(Heat/Moisture) *

7 Coffee Brewer Urn (3

Gallon)

Electric 5,000 Watts 24.16" x 21.03" x 28.58"

Type II (Steam) *

* Note on Exhaust Requirements: Items 6 and 7 do not produce grease-laden vapors and do not require

Type I ventilation or fire suppression coverage. The Contractor shall ensure ventilation for these two items meets minimum IBC/IMC requirements for Type II (heat/moisture) removal. All other items (1, 2, 4, and 5) mandate Type I hood coverage integrated with the UL-300 certified wet-chemical fire suppression system.

Total Gas Load (Main Cooking Line): 882,200 BTU estimated (Items 1, 2, 3, 4, and 5)

Primary Fuel Source: LP Gas (Contractor shall ensure the fire suppression system gas-shutoff valve is sized appropriately for this total BTU load).

*Note on Installed Kitchen Equipment Data Sheet (Cooking Line Base Data): Consistent with Paragraph

2.d of this SOW, the Contractor is highly encouraged and expected to inspect the physical site prior to quote submission. Physical inspection serves to confirm current site conditions, verify exact in-place equipment footprints, and perform independent field measurements. The Government will not entertain equitable adjustments or change orders for dimension or utility discrepancies that could have been identified during a pre-proposal site visit.

TASK 2

PART II TESTING, MAINTENANCE, CERTIFICATION, AND DELIVERABLES

Page 7 of 14 of Section C-2 – Specifications Statement of Work

A. Testing and Maintenance

1. System Testing and Maintenance: To guarantee the immediate operational readiness and safety of Building 148’s dining facility, the Contractor shall execute a rigorous, multi-phase testing protocol prior to Government acceptance. This testing is critical to validate that both the mechanical ventilation and the integrated life-safety systems perform flawlessly under operational loads and comply strictly with NFPA and local fire codes.

a. Mechanical Airflow Testing and Balancing: Upon completion of the physical installation, the Contractor shall utilize calibrated diagnostic equipment to perform comprehensive Test, Adjust, and Balance (TAB) procedures. The Contractor must empirically demonstrate that the system achieves the engineered airflow requirements: exactly 2,400 CFM for the EF-7 hood and 8,800 CFM for the EF-8 hood, both maintaining a static pressure of 1.15 inches.

Furthermore, the Contractor must verify that the exhaust duct airflow velocity is sustained between 1,500 and 2,200 Feet Per Minute (FPM) to effectively mitigate dangerous grease accumulation.

b. Fire Suppression and Utility Interlock Testing: The Contractor’s licensed fire protection technician must conduct a full functional simulation of the EF-8 wet-chemical fire suppression system. This includes testing the manual pull stations and simulating the activation of the automatic fusible links. Crucially, the Contractor must successfully demonstrate the fail-safe integration of the utility interlocks—proving that upon system activation, the mechanical gas shut-off valves immediately sever the fuel supply, and the electrical shunt-trip breakers instantly cut power to all cooking appliances beneath the hood.

c. Occupancy/Operation Phase: Testing does not conclude when the equipment is powered on; it extends into the facility’s operational phase to ensure the system performs reliably under actual mission loads. The Occupancy/Operation Phase represents the final validation that the EF-7 and EF-8 hood systems, and their integrated safety controls, are fully synchronized with the daily operations of the Building 148 dining facility. During this phase, the Contractor is responsible for executing two critical transition activities:

Operational Load Validation and End-User Training.

• Operational Load Validation: Once the kitchen is fully staffed and standard meal preparation commences, the Contractor shall conduct an on-site observation period during peak cooking hours. The purpose of this validation is to ensure that under maximum thermal load when multiple high-capacity appliances (e.g., the 72-inch griddle, 10-burner range, and tilting skillets) are operating simultaneously the ventilation system effectively captures, contains, and exhausts all smoke, heat, and grease-laden vapors without overwhelming the baffles or disrupting the kitchen's ambient air balance. Any necessary fine-tuning of exhaust fan speeds or make-up air adjustments required to maintain optimal capture and containment must be executed by the Contractor during this phase.

• End-User Training and Handover: To ensure long-term system integrity and safety, the

Contractor shall provide comprehensive, on-site training to designated Regional

Training Institute (RTI) food service personnel and Directorate of Public Works

(DPW) facility managers. This training must cover:

Page 8 of 14 of Section C-2 – Specifications Statement of Work

• Routine Operation: Proper procedures for activating the exhaust systems and daily operational best practices.

• Basic Maintenance: Instructions for the safe removal, cleaning, and re-installation of the baffle filters, as well as identifying the maintenance access panels.

• Emergency Procedures: Detailed instruction on the operation of the fire suppression system, including the location and use of the manual pull stations, understanding the automatic utility interlock functions (gas and electrical shutdown), and the critical actions required following a system discharge.

d. Documentation and Final Acceptance: All testing phases must be thoroughly documented in a formal functional test report, signed and sealed by the respective certified technicians.

The Contractor shall coordinate with the COR to schedule a final walk-through, during which these results will be presented to the designated military or local Fire Marshal. Final project acceptance and payment authorization are entirely contingent upon the successful completion of these tests and the receipt of the Fire Marshal's official operating certification.

B. Deliverables:

1. Schedule of Submittals: The contractor shall provide the following submittals in accordance with the Construction Project Schedule prepared by the contractor.

ID Submittal Item Description Type Format/Copies SOW

Reference

A Payment Bond Bonds and Payment

Protections, required prior to NTP and commencement of work

For

Record

1 Digital, 1

Hard Copy

Section C-1, par 2

B Performance Bond Bonds and Payment

Protections, required prior to NTP and commencement of work

For

Record &

Approval

1 Digital, 1

Hard Copy

Section C-1, par 2

C Workmen’s Compensation

(see Section C-1, Insurance

Amounts)

Evidence of coverage, required prior to commencement of work

For

Record &

Approval

Digital (1) Section C-1, par 1, Table 1

D Comprehensive General

Liability

Evidence of coverage, required prior to commencement of work

For

Record &

Approval

Digital (1) Section C-1, par 1, Table 1

E Builder's Risk Insurance Evidence of coverage, required prior to commencement of work

For

Record &

Approval

Digital (1) Section C-1, par 1, Table 1

F Contractor Qualifications Documentation of relevant licenses, certified fire suppression technicians

For

Record

Digital (1) Part II, B.1

G Background Check DD Form 369 for all personnel to meet installation access requirements.

For

Record

Hard Copy (1 per), Digital (1 per)

Part IV, B &

K

H AT Level I Training Certificates of completion For Hard Copy (1 Part IV, E

Page 9 of 14 of Section C-2 – Specifications Statement of Work

Certificates for AT Level I Awareness training for all employees within 30 days.

Record per), Digital (1 per)

I Discrepancy Report Report detailing any discrepancies between as-built conditions/utilities and provided drawings after site assessment.

For

Record

Digital Part II, B.2.d

J Manufacturer data/submittals for EF-7 Fire Suppression

System

Manufacturer data/submittals for Fire

Suppression System, and major components prior to ordering.

For

Approval

Digital Part II, B.3.d

K Manufacturer data/submittals for EF-8, Fire Suppression

System

Manufacturer data/submittals for Fire

Suppression System, and major components prior to ordering.

For

Approval

Digital Part II, B.3.d

L Functional Test Report Documentation of all multi-phase testing

(airflow, interlocks, suppression), signed/sealed by certified technicians.

For

Approval

Digital Task 2, Part

II.A.1.d

M As-Built Drawings (Installed

Equipment)

Detailed, updated schematics reflecting final installed conditions of hoods, ductwork, bracing, and utility interlocks.

For

Record

1 Digital

(PDF), 2 Hard

Copies

Task 2, Part

II.B.1.a

N O&M Manuals Manufacturer Operation and Maintenance manuals for hoods, fans, and fire suppression, including parts/maintenance lists.

For

Record

1 Digital, 3

Hard Copies

Task 2, Part

II.B.1.b

O Testing & TAB Reports Formal Test, Adjust, and

Balance reports verifying

CFM, FPM, and static pressure, signed/sealed by technician.

For

Record

1 Digital, 1

Hard Copy

Task 2, Part

II.B.1.c

P Fire/Safety Certification Certificate of compliance for UL 300 system, including official sign-off from military or local Fire

Marshal.

For

Record

Original

Signed

Documents

Task 2, Part

II.B.1.d

Q Warranty Documentation Formal warranty certificates (Min. 5 Years on parts/components; 1

Year on labor/service).

For

Record

Original

Signed

Documents

Task 2, Part

II.B.1.e

R Operational Load Validation

Report

Formal report documenting system performance during peak kitchen hours, including smoke capture and micro-adjustments.

For

Record

1 Digital

(PDF), 1 Hard

Copy

Task 2, Part

II.B.1.f

Page 10 of 14 of Section C-2 – Specifications Statement of Work

S Maintenance Plan Document providing schedule and procedures for future maintenance activities (e.g., 3-year or

5-year marks).

For

Record

1 Digital

(PDF), 1 Hard

Copy

Task 2, Part

II.B.1.h

T Acceptance Certificate Master sign-off document executing formal handover, counter-signed by Contractor, Facility

Manager, and COR.

For

Record &

Approval

Original

Signed

Document

Task 2, Part

II.B.1.i

U Release of Claims Required for all final payment requests.

For

Record &

Approval

Electronic

(with final invoice)

Part I, E.5

V DD 1354 Military Real

Property Data - DD Form

Includes information of the Installed Building

Equipment and cost data

(labor, materials, equipment, and other costs) associated with this project.

For

Record &

Approval

Electronic

(with final invoice)

Section C-1, par 33

2. Deliverables (Description):

a. As-Built Drawings: Detailed, updated schematics reflecting the final, actual installed conditions of the hoods, ductwork, structural bracing, and all utility interlocks. One (1)

Digital (PDF) & Two (2) Hard Copies.

b. O&M Manuals: Comprehensive manufacturer Operation and Maintenance manuals for the

EF-7/EF-8 hoods, exhaust fans, and the fire suppression system. Must include parts lists and maintenance schedules. One (1) Digital & Three (3) Hard Copies.

c. Testing & TAB Reports: Formal Test, Adjust, and Balance (TAB) reports verifying engineered CFM, FPM, and static pressure, signed and sealed by the certified testing technician. One (1) Digital & One (1) Hard Copy.

d. Fire/Safety Certification: Certificate of compliance for the UL 300 wet-chemical fire suppression system, including the official sign-off from the military or local Fire Marshal.

Original signed documents.

e. Warranty Documentation: Formal warranty certificates explicitly stating the coverage periods: a minimum of Five (5) Years on parts/components and One (1) Year on labor/service. Original signed documents. The Government's expectation is that the 1-Year

Labor/Service warranty is not limited solely to reactive repairs. During this warranty period, the Contractor retains full responsibility for ensuring the equipment operates as expected and that all components remain fully functional and securely integrated, at no additional cost to the Government. If necessary re-measure fan operating speeds, re-tension belts if necessary, and verify that the system has maintained its precise airflow balancing to ensure sustained operational compliance and equipment health.

f. Operational Load Validation Report: A formal report documenting the system's performance during peak kitchen hours. Must detail which appliances were running, Page 11 of 14 of Section C-2 – Specifications Statement of Work confirm successful smoke/grease capture, and log any micro-adjustments made to fan speeds or make-up air during the observation period. One (1) Digital (PDF) & One (1)

Hard Copy.

g. End-User Training Log & Syllabus: A formalized sign-in sheet containing the names, ranks, and signatures of all RTI food service and DPW facility personnel who received the on-site training. Must include an attached syllabus outlining the operational and emergency procedures covered. Original signed document & One (1) Digital Copy

h. Maintenance Plan: A formal document providing a schedule, specific procedures, and baselines for future maintenance activities (e.g., at the 3-year or 5-year mark) to ensure sustained efficiency and system performance over the equipment’s lifecycle. One (1) Digital

(PDF) & One (1) Hard Copy.

i. Acceptance Certificate: A master sign-off document executing the formal handover of the system. Must be counter-signed by the Contractor, the Facility Manager (or Kitchen

NCOIC), and the COR, certifying that the system is fully operational and staff are trained.

Original signed document.

Note: The project closeout phase is a critical component of this contract, representing the formal transition of the kitchen hood ventilation and fire suppression systems from the Contractor to the

Government. The Contractor shall not consider the project complete, nor will final payment be authorized, until all physical installations are fully certified, a final joint walkthrough is conducted with the Contracting Officer’s Representative (COR) to resolve any punch-list deficiencies, and all required administrative deliverables are formally accepted.

To ensure the Fort Allen Training Center facility management team possesses the necessary resources for long-term operation, maintenance, and regulatory compliance, the Contractor must furnish a comprehensive closeout package prior to demobilization.

PART IV General Information

A. Place and Performance of Services: The Contractor shall provide services between the hours of 0730-1600 hrs on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings.

Performance will be at Fort Allen Juana Diaz, PR. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this

SOW when the government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

B. Security Requirements. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the

Contracting Officer and/or COR. The Contractor shall also provide all information required for background checks(DD form 369) to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office at Camp Santiago Joint Training Center Salinas, PR. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, Page 12 of 14 of Section C-2 – Specifications Statement of Work

HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the government may require changes in contractor security matters or processes.

C. COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communication networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the

Contractor is advised that any time the contractor places or receives a call they are subject to COMSEC procedures. The Contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The Contractor shall abide by all Government rules and regulations concerning the authorized use of the

Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

D. Protection of Personally Identifiable Information (PII). The Contractor shall protect all

Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoD 5400.11, Department of Defense Privacy

Program, and DoD 5400.11-R. If a PII breach results from the Contractor’s violation of the aforementioned policies, the Contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

E. Training: AT Level I Awareness training. This language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within calendar 30 days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within calendar

30 days after completion of training by all employees and subcontractor personnel. AT level

I Awareness training is available at the following website: http://jko.jten.mil.

F. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition

(FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

G. For contractors that do not require CAC but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive

Page 13 of 14 of Section C-2 – Specifications Statement of Work

2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

H. For contracts that require OPSEC Training. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

I. Personnel should take OPSEC training in the following web address:

http://cdsetrain.dtic.mil/opsec/index.htm

J. Physical Security. The Contractor shall safeguard all Government property provided for contractor use. At the closing of each work period, Government facilities, equipment, and materials shall be secured.

K. All personnel will require a background check from Camp Santiago Joint Training Center

(DD Form 369).

L. Identification of Contractor Employees: All Contractor personnel attending meetings, answering government telephones, and working in other situations where their status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are government employees. The Contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with government or non-government entities/contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason. All identification media (i.e., badges and vehicles passes) shall be returned to the KO within 14 days of an employee’s departure.

M. Organizational Conflicts of Interest (OCI): The Contractor and subcontractor personnel, if any, performing services under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in

FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

N. Standards Reference: All work shall comply with the latest editions of the following, as a minimum:

http://cdsetrain.dtic.mil/opsec/index.htm

Page 14 of 14 of Section C-2 – Specifications Statement of Work

1. NFPA 96: Standard for Ventilation Control and Fire Protection of Commercial Cooking

Operations

2. NFPA 17A: Standard for Wet Chemical Extinguishing Systems

3. UL 300: Fire Testing of Fire Extinguishing Systems

4. International Building Code (IBC) & International Mechanical Code (IMC)

5. All applicable local and federal codes and regulations.

O. Information Request

1. To ensure absolute clarity, maintain strict scope control, and prevent misinterpretation of technical requirements, all contractor questions, concerns, or requests for clarification regarding this Statement of Work, attached engineering drawings, or existing site conditions must be managed through a formal Request for Information (RFI) process.

2. The Contractor shall submit all RFIs in writing directly to the Contracting Officer (KO) and the designated Contracting Officer’s Representative (COR). Under no circumstances shall the Contractor rely upon, or act upon, verbal guidance, technical interpretations, or scope changes provided by facility managers, tenant unit personnel, or any other unauthorized

Government personnel.

3. All formal RFIs must clearly reference the specific SOW section or drawing detail in question and provide a clear description of the discrepancy or missing information. To avoid impacting the project schedule or bid process, RFIs must be submitted within the timeframe specified in the solicitation instructions. The Contractor is advised that any

Government response to an RFI is strictly for clarification purposes; if an RFI response necessitates a change in project scope, cost, or schedule, it will only become legally binding once formally issued as a written contract modification by the Contracting

Officer.