Section 4.3 Narrative Proposal Template HR-26-707.docx

4.3 Narrative Proposal Template

Organizational Capacity & Experience

PROPOSER CONTACT INFORMATION

Company Address

Federal Tax ID Number

Website

Title

Email Address

Phone Number

Title

Email Address

Phone Number

PROPOSER CAPACITY & EXPERIENCE

☐ Sole Proprietorship

☐ General Partnership

☐ Corporation

State and Date of incorporation:

☐ Limited Liability Company

☐ Other _________________________________

Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).

Please describe the length of time the organization has been providing the services described in this RFP (1-3 sentences).

How many employees does the organization have in total and residing in Long Beach?

Where are the representative(s) that would service the City’s account located?

Please provide an overview of how the project will be staffed, including the names, titles, and roles of key personnel, as well as the percentage of time each team member will dedicate to the project. Attach resumes or provide brief descriptions of relevant experience for each staff member.

REFERENCES

Project Manager

Phone Number

Project Description

Project Start and End Dates

Project Manager

Phone Number

Project Description

Project Start and

Project Manager

Phone Number

Project Description

Project Start and

SUB-CONTRACTOR CONTACT INFORMATION

☐ No

If applicable, provide the following for all subcontractors included in this proposal.

Company Address

Title

Email Address

Phone Number

Title

Email Address

Phone Number

SUBCONTRACTOR CAPACITY & EXPERIENCE

☐ Sole Proprietorship

☐ General Partnership

☐ Corporation

State and Date of incorporation:

☐ Limited Liability Company

☐ Other _________________________________

Which specific requirements of this RFP will the subcontractor perform?

Is the subcontractor registered with the California Department of Industrial Relations? If yes, provide registration number.

Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).

Please describe the length of time the organization has been providing the services described in this RFP (1-3 sentences).

How many employees does the organization have nationally, locally, and residing in Long Beach?

Where are the representative(s) that would service the City’s account located?

Please provide a plan of overview for how the project will be staffed, including the percentage of time each employee will be allocated to the project, and the names and titles of principles. Or: Who are the key staff involved in the project? For each, please a name, title, and resume either as an attachment or 1 paragraph description.

Method of Approach

1. Briefly describe your firm’s approach to conducting classification and compensation studies for public-sector organizations. The response should address how your firm reviews job classifications, conducts position audits, assesses proposed revisions, performs base salary and/or total compensation analyses, and ensures compliance with applicable laws, regulations, and public-sector standards.

2. Describe the analytical framework or logic model your firm uses to conduct classification and compensation studies. Explain how this approach supports accurate job classification determinations, equitable compensation recommendations, and defensible study findings that support City review and decision-making.

3. Describe your typical workplan for completing a classification and/or compensation study assignment. The response should include key phases such as project scoping, data collection, job analysis, internal equity review, market benchmarking, report development, and presentation of findings. Proposers should demonstrate the ability to scale this approach based on the size and complexity of individual assignments.

4. To evaluate how well the proposal meets the objectives of this RFP, respond to the following:

a. How will you ensure that job classifications accurately reflect current duties and responsibilities?

b. What approach will you use to perform market salary or total compensation studies that support external competitiveness?

c. How will you ensure compliance with applicable employment laws, regulations, and industry standards?

d. How will you ensure consistency and quality across multiple or concurrent study assignments?

5. Identify potential risks or challenges associated with conducting classification and compensation studies and describe how your firm mitigates those risks to ensure timely, accurate, and defensible outcomes.

6. Describe the support your firm typically requires from the City to successfully complete study assignments, such as access to internal data, coordination with departments, or timely feedback from Human Resources.

Communications & Reporting

1. Describe the systems, tools, or processes your firm uses to track assignment progress, manage data, and support reporting, including any metrics used to monitor timeliness or quality of work products.

2. Describe how your firm provides internal oversight and quality control to ensure consistent, high-quality service delivery throughout classification and compensation study assignments

3. Describe how your firm will communicate with the City during study assignments, including status updates, issue escalation, and coordination with the Human Resources Department.

4. If interaction with City departments or other internal stakeholders is required, describe how your firm will coordinate and communicate with those stakeholders as directed by the City.

5. The City requires that the Awarded Contractor provide proof of payment of any subcontractors used for this project. If the proposal includes subcontractors, please describe the plan for how the City will be notified of such payments.