RENOVATION OF 2 BELL UNITS 5 AND 6 – LATEEF JAKANDE STREET, IKOYI LAGOS, NIGERIA

SECTION 01101 – CONSTRUCTION EXECUTION AND COORDINATION XJ-US-0011

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 1

SECTION 01101

CONSTRUCTION EXECUTION AND COORDINATION

2 PART 1 GENERAL

2.01 SUMMARY

A. This Section involves procedures for the following:

1. The Contractor’s on-site staff requirements.

2. Use of the Project Site.

3. Hours of operation.

4. Project planning and controls.

5. Coordination meetings.

6. Protection.

7. Cutting and patching.

2.02 DEFINITIONS

A. Cutting and Patching: Includes the cutting into or removal of existing installations of work and subsequent patching or replacement for inspection access or installation of other work or facilitate alterations or modifications to other work.

B. For all terms not understood, request immediate clarification.

2.03 SUBMITTALS

A. The Contractor shall submit, in accordance with Section 01331, Construction Submittals, the following:

1. Organization Chart: Thirty (30) days prior to Site mobilization, submit Project organization charts to the Project Director/COR, as required.

2. Staff Resumes: Submit resumes of principal staff as identified on the organization chart.

3. Staff Qualifications: Submit documentation confirming staff qualifications where such documentation is required by Sections B-J of the Contract and other Division 1 Specifications.

4. Site Utilization Plan: Submit within 30 days after the initial NTP.

Failure to do so is basis for withholding progress payment.

5. Coordination Drawings: Submit in accordance with shop drawing submittal procedures described in Section 01331, Construction Submittals.

6. Ninety (90) Day Look-Ahead Projection:

a. Initial Ninety (90) Day Look-Ahead Projection: Thirty (30) days prior to mobilization, submit a list of entities anticipated to perform work within a ninety (90) day look-ahead timeframe at the Project Site.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 2

b. Monthly Ninety (90) Day Look-Ahead Projection: At thirty (30) day intervals thereafter and through the end of the Project, update and resubmit this list to the Project Director/COR. The window of consideration for each update shall be a ninety (90) day look-ahead from the time of the submittal.

7. Occurrence Report: Submit to the Project Director/COR within twenty-four (24) hours of each occurrence.

2.04 GENERAL EXPLANATIONS

A. Specifications:

1. Abbreviated language, where used, may imply additional words and these will be interpreted as included where appropriate. Where required for proper context in Contract document interpretations, singular words will be deemed plural and plural words will be deemed singular.

2. Imperative language is used to describe Contractor performed work.

At certain locations in the Contract documents, subjective language is used to describe responsibility fulfilled indirectly by the Contractor, as noted, or by others.

B. Minimums vs. Maximums:

1. Except as otherwise specifically noted, the level of quality and quantity indicated represents the minimum for the performance of work (Refer questionable instances of applicability to the Project Director/COR for clarification).

2. The work as performed may comply exactly with minimums or maximums within specified or industry-accepted tolerances or may exceed minimums or fall below maximums within reasonable limits, as acceptable to the Project Director/COR. In general, maximum numeric values for performance of work are so noted, except where the context of a requirement implies this qualification.

3. Conflicting Values:

a. Where seemingly conflicting values are indicated (e.g., where compliance with an imposed standard conflicts with drawing dimensions), refer any perceived conflict to the Project Director/COR for resolution. In general, the most explicitly indicated value will govern. However, the Project Director/COR has the authority to require compliance with the most stringent requirement for adequate fulfillment of the intention of Contract documents.

b. Where conflicting requirements in the Contract documents imply two qualities or quantities of substantially equal value (e.g., where two different colors are indicated by related documents for same element of work), refer resolution of the selection question to the Project Director/COR.

4. Refer questions of minimums vs. maximums or of conflicting values in the Contract documents to the Project Director/COR.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 3

C. Graphic Symbols:

1. In general, graphic symbols included with the Contract documents, including those shown on Contract drawings, are defined thereon or are recognized in the construction industry for purposes inferred by the context.

2. Where not otherwise defined, consult industry-standard symbolization publications sponsored by trade associations including AIA (e.g., Architectural Graphic Standards published by John Wiley & Sons, Inc.), ASHRAE, ASME, ASPE, IEEE, ANSI, Federal Government Agencies and Departments, and other recognized consensus interests of construction industry.

2.05 ON-SITE STAFF REQUIREMENTS

The Contractor shall assign a Project Manager to be on-site full time, with a minimum of five years field experience on similar size/complexity projects. In addition, the Contractor shall provide adequate professional administrative and supervisory staff on-site for all aspects of the work. This key staff shall be fully coordinated and provide a professional level of Project execution management.

The Contractor’s management staff and workers shall have the required security clearances as defined in other sections of the Contract Documents.

A. Project Organization Chart:

1. The Contractor shall depict principal staff assignments and contact information on a Project Organization Chart. This chart shall include key administrative and supervisory staff.

2. The Contractor shall provide resumes of key staff.

3. The Contractor shall depict how management, supervisory, and administrative functions shall be performed and, as applicable, indicate where multiple tasks shall be performed by the same individual.

B. Each entity engaged in the performance of the work, including product manufacturing, handling materials and products, fabricating, installing, working to dimension, finishing, testing, and similar operations, shall be familiar with referenced standards applicable to that entity's operations.

C. Staff shall be qualified for the work performed as documented by certifications, licenses, permits, test reports, judgments, and similar documentation.

D. Each trades-person shall be skilled, experienced, and properly equipped to produce the required quality of work.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 4

2.06 USE OF PROJECT SITE

A. See appropriate attachment at Contract Section J for Project Site boundaries and any requirements/restrictions pertaining to the utilization of the site, i.e., laydown areas, etc. Coordinate these requirements with Post.

B. The Contractor shall perform work in accordance with applicable security requirements specified in the Contract Documents.

C. On-site waste disposal, including burial or burning of any materials shall not be permitted.

D. The Contractor shall ensure that surplus, waste, and rejected material is promptly removed from the Project Site, disposed of as specifically identified under the appropriate Contract clauses, and that the Project Site is not used for the sale of such material.

E. The Contractor shall comply with regulations of local governing authorities provided they do not conflict with the requirements herein. The Contractor shall forward questions and issues to the Project Director/COR promptly.

F. The Contractor shall prevent and repair any damage to surrounding and adjacent properties arising from performance of the work.

G. Occurrence Report: The Contractor shall report, in writing, all unusual events and discoveries at the Project Site including, unexpected weather phenomena, exceptional visitors, or similar occurrences.

H. The Project Director/COR will notify the Contractor of all planned and scheduled U.S. Government and local government ceremonies at the Project Site. The Contractor shall coordinate and curtail construction activities as requested to avoid interference with such ceremonies or endangering participants.

I. The Government reserves the right to place and install equipment as necessary in completed areas of the building and to occupy such completed areas prior to Substantial Completion. This occupancy is contingent upon no substantial interference with the completion of the work. Such placing of equipment and partial occupancy will not constitute acceptance of the Contractor's work entire or in part.

2.07 SITE UTILIZATION PLAN

A. The Site Utilization Plan shall address the Contractor’s proposed methods of, at a minimum:

1. Coordinating allocation of available work and storage areas equitably among all entities to integrate and maximize the execution of the work.

2. Locating temporary facilities including, paved parking, work areas, sheds, and similar elements. Refer to Section 01501, Temporary

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 5

Facilities and Controls and Section 01521, Construction Safety and Occupational Health.

3. Maximizing temporary facilities effectively and efficiently.

4. Optimizing adequate access and utilization of temporary facilities for all entities.

5. Ensuring that surplus waste and rejected material is promptly removed from the Project Site and disposed of properly.

2.08 PROJECT SITE HOURS OF OPERATIONS

A. Unless otherwise agreed upon in writing, work shall be performed only during the days and hours specified below.

1. Contractor’s Workweek:

a. The Contractor shall plan execution of the work based on a 6-day workweek. The Contractor shall validate the days of the workweek in terms of local, national, and religious customs. The Contractor shall become familiar with local customs and ensure all Project execution actions are in accordance.

b. Should the Contract documents conflict with local workweek customs, the Contractor shall bring to the attention of the Project Director/COR in writing for resolution.

c. While work may proceed on the days of the week as specified, the Contractor shall validate local labor laws and customs which may restrict total allowable hours worked within a given week.

The Contractor shall adjust crew planning accordingly.

d. The Project Director/COR will be responsible for all Government staff coverage. The Contractor shall coordinate a workweek execution plan and obtain the Project Director/COR acceptance.

2. Contractor’s Working Hours per Day:

a. Working hours shall be a maximum of 10 hours per day, exclusive of screening time, unless restricted by local custom for one or more given days of the week. In each case, the Contractor shall become familiar with local customs and ensure all Project execution actions are in accordance.

b. Hours of work – starting time & finishing time daily- 7:30AM-

5:30PM.

c. Unless otherwise modified in writing by local permit, the working hours for this Project are as specified above.

B. Contractor’s Overtime:

1. The Contractor shall provide written request to the Project Director/COR, at least twenty-four (24) hours in advance, of any proposed overtime work that is outside of the hours specified. The Project Director/COR’s written acceptance must be obtained prior to scheduling overtime work outside the specified working hours.

2. Contractor overtime, as used to calculate reimbursement of supervision costs to the Government, is computed as time worked

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 6

over 10 hours in a regular workday and all time worked outside of the regular 6-day workweek (see 1.09.A.1.a. above).

3. For each hour of Contractor overtime, the Government will be required to provide appropriate supervision, inspection, security, and administration staff. The Contractor shall reimburse the Government for costs incurred in direct support of such overtime.

4. In response to the Contractor’s written request for acceptance of overtime work, the Project Director/COR will notify the Contractor of the chargeable amount. The Contractor shall certify the chargeable amount and provide a credit for such charges to the Government through a modification to the Contract price.

C. Designated Holidays:

1. Local Holidays - The Contractor shall observe, validate, and plan the work around local national holidays during the construction period.

Should any of the holidays fall on a local non-workday, or local custom weekend day, the Contractor shall exercise due diligence to ensure local customs and appropriate compensation issues are addressed.

2. U.S. Holidays - Refer to Contract Section H.2, Observance of Legal Holidays and Administrative Leave (Note: Government Supervision requirements during a holiday listed in H.2 are considered overtime and shall be compensated accordingly).

3. Known Local & US Holidays. Coordinate with Project Director/COR.

Holiday US or Nigerian Holiday

New Year’s Day US / Nigeria

Martin Luther King Day US

Presidents’ Day US

Good Friday Nigeria

Easter Monday Nigeria

Workers’ Day Nigeria

U.S. Memorial Day US

Nig. Democracy Day Nigeria

Eid-EL-Fitri** Nigeria

Independence Day US

Eid-El-Kabir** Nigeria

Labor Day US

Independence Day Nigeria

Columbus Day US

Veterans Day US

Eid-El-Maulud** Nigeria

Thanksgiving US

Christmas Day US / Nigeria

Boxing Day Nigeria

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 7

D. Excepted Operations:

1. The only work permitted outside of work hours or days specified above will be due to special circumstances. The Contractor shall provide written request to the Project Director/COR at least twenty-four (24) hours in advance of such operations and obtain the written acceptance of the Project Director/COR prior to scheduling any such work. Any additional costs incurred by the Government (including but not limited to, supervision, security, and inspection) resulting from extended Contractor work hours or days shall be reimbursed to Government by the Contractor in accordance with the applicable paragraphs, above.

2. Should the Contractor desire to change Contract work hours or days specified above, a proposal must be submitted to the Project Director/COR fully justifying any such change. Justification shall contain, at a minimum, a detailed discussion of potential impacts to the Project Execution Schedule, the float, and all related cost impacts.

3. The Project Director/COR will review the proposal and forward a recommendation to the Contracting Officer who will make the final determination. If the change is accepted, the Contracting Officer will issue a modification to the Contract. Any additional costs incurred by the Government (including but not limited to, supervision, security, and inspection) resulting from this type of Contract modification shall be reimbursed to the Government by the Contractor.

3 PART 2 PRODUCTS (NOT USED)

4 PART 3 EXECUTION

4.01 GENERAL

A. The Contractor shall coordinate all phases and aspects of the work to achieve intended results, including the best overall visual effect for all exposed work, regardless of trade or material. The Contractor shall remove and replace workmanship that is found non-compliant at no additional cost to the Government.

B. Except as otherwise indicated, the Contractor shall comply with the following general requirements for the installation and coordination of work:

1. Require each installer to inspect substrates and report unsatisfactory installation conditions. Installation shall not proceed until unsatisfactory conditions have been corrected. Measurements shall be rechecked before proceeding.

2. Inspect delivered materials, fabrications, and equipment prior to installation and reject damaged or defective items.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 8

3. Install each element of the Project only during conditions that shall contribute to successful workmanship.

4. Comply with manufacturer's instructions for each installation.

5. Isolate each element of work from contact with incompatible work.

6. Coordinate concealment, enclosing, or other covering over of work with requirements for inspection or testing to avoid the necessity for uncovering completed work.

7. Where mounting height for any element of the work is not shown, mount at industry-recommended standard height for the application indicated.

8. Secure or anchor each element of the work to its supporting substrate as indicated. If not otherwise indicated, secure or anchor as recommended by the manufacturer or in compliance with the applicable trade association standard.

C. The Contractor shall provide material layout areas to ensure the safety of all staff, employees, and visitors to the Project Site. These areas shall also provide security for the materials contained therein.

D. Product Compatibility:

1. Where product options are open for the Contractor's selection, selection must be compatible with interfacing products.

2. Where products interface, the Contractor shall coordinate selections for compatibility prior to procurement and without regard for the sequence of each product's installation. The Contractor shall advise the Project Director/COR of compatibility issues that cannot be reconciled.

3. Product non-compatibility that results from the Contractor’s incorrect selection is not an allowable basis for Contract modification.

4. Through the Project Director/COR, the Contractor shall coordinate selections with products already selected and procured under separate contracts or by the Government. The Contractor shall request information on such products.

E. The Contractor shall protect completed work in every reasonable way, ensuring undamaged condition at the time of Substantial Completion or turnover to the Government.

F. The Contractor shall be responsible for all materials delivered and work performed until completion of the work and final acceptance by the Government as defined herein. The exception is any completed unit of work which may have been previously accepted under the Contract.

4.02 COORDINATION MEETINGS

A. Pre-Construction Conference:

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 9

1. The Project Director/COR will conduct a pre-construction conference on or near the date of NTP Construction and thirty (30) calendar days prior to the Contractor’s mobilization to the Project Site.

2. Attendees will include a representative from each Contractor working on the Site during the first three months of scheduled construction work.

3. Agenda items will include a review of the general plans, conditions, procedures, and requirements as necessary for the effective scheduling and prosecution of the construction work. Parties will review security and material delivery requirements, personnel assigned, and Contract communication procedures as established for the Project.

4. Where and when feasible, a meeting will be scheduled and conducted at the Project Site. Otherwise, a meeting will be held at a location selected for the greatest convenience of the majority of attendees.

B. Construction Coordination Meetings. The Contractor and Project

Director/COR will hold weekly construction coordination meetings to discuss schedule and status of outstanding issues. Weekly coordination meetings shall commence immediately upon mobilization to the Project Site.

1. Construction coordination meetings are intended to promote a full exchange of information between the USG and the Contractor, promote open and honest discussion between parties, and identify areas of concern by each party. All parties shall seek the expeditious resolution of issues before they become problems.

2. The weekly construction coordination meeting shall have an agenda as follows:

a) Submittal Register: Contractor shall review and brief the current status of design and construction submittals.

b) Project Execution Schedule: Progress of the work shall be reviewed. Contractor shall revise and submit an updated project execution schedule in accordance with Section 01321.

c) Visitors: Review list of scheduled visitors for both the Contractor and OBO and the reason for the visit.

d) Quality Control: Review outstanding issues and agreed to dispositions.

e) Safety: Review outstanding issues and agreed to dispositions.

f) Security: Review outstanding issues and agreed to dispositions.

g) Requests For Information (RFI): Review the project RFI log;

identify outstanding RFI's that may impact the schedule and agree to a course of action to expedite resolution.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 10

h) Change Orders: Review the log of outstanding change orders;

expedite the completion of change orders.

i) Correspondence: Review correspondence between Project Director/COR and Contractor to ensure all written letters were received and there is no misunderstanding of the content or intent of the correspondence.

j) Material Tracking Schedule and Procurement Log: Review the project procurement log to ensure expeditious processing of shipping documents from point of origin, through shipping services, through the local Ministry of Foreign Affairs or equivalent. Identify shipments that may adversely impact the project execution schedule. Develop, agree upon, and execute remedial courses of action, as necessary.

k) Discuss Contractor payment monthly.

3. Meeting Minutes. The Contractor shall provide meeting minutes in agenda format to the Project Director/COR the next working day after each construction coordination meeting. The Project Director/COR will sign the meeting minutes upon agreeing to their accuracy. Final meeting minutes signed by the Project Director/COR and the Contractor’s Project Manager will be distributed by the Project Director/COR no later than two working days after the coordination meeting and shall become part of the final project record set.

4. Minutes will carry open issues from week to week until resolved and will include origination date, responsibility, resolution date, and resolution action before removing from the minutes.

C. Safety Meetings: In accordance with Section 01521, Construction Safety and Occupational Health.

D. QC Meetings: In accordance with Section 01401, Contractor’s Quality Control.

4.03 GOVERNMENT-FURNISHED ITEMS (NOT USED)

4.04 FIELD ENGINEERING

A. The Contractor shall lay out the Project as needed for accurate placement of work by each Project execution entity.

B. The Contractor shall calculate and measure within recognized tolerances.

Drawings shall not be scaled to determine dimensions. As work progresses, the Contractor shall record non-corrected deviations that are beyond recognized tolerances. The Contractor shall report significant consequences of such deviations to the Project Director/COR promptly.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 11

C. The Contractor is responsible for coordinating adjoining and interfacing work.

D. Field Engineering Submittals: The Contractor shall follow submittal procedures described in detail in Section 01331, Construction Submittals:

4.05 PROTECTION

A. The Contractor shall protect and maintain all facilities, materials, and equipment during receipt, handling, storage, installation, and similar stages of construction execution. This shall ensure minimum exposure to hazards and deterioration to the work.

B. The Contractor shall comply with applicable manufacturer's instructions and requirements of the individual work sections of Divisions 2 through 16.

C. The Contractor shall apply protective coverings where necessary to ensure completed work by any entity shall remain undamaged. Protective coverings, if necessary, shall be maintained until Substantial Completion.

D. Access Walkway and Floating Dock: When the temporary use of access walkway and floating dock is authorized by the Project Director/COR, the Contractor shall take measures to cover and protect finishes with padding and plywood or a similar system.

E. The Contractor shall ensure that all components placed into operation are protected from damage and deleterious effects.

F. The Contractor shall limit exposure of work to risks of harm and damage.

Refer to Section 01521, Construction Safety and Occupational Health, for additional requirements.

4.06 CUTTING AND PATCHING

A. The Contractor shall perform cutting and patching operations where indicated on the Construction Drawings.

B. Examination: The Contractor shall evaluate all possible physical reactions from the planned cutting and patching operations. The Contractor shall focus on threatened losses, inherent dangers, and possible obvious or hidden exposures to mechanical, electrical, or other utilities.

C. Preparation: Before proceeding with any cutting and patching operations, the Contractor shall initiate all necessary protective provisions. These provisions shall include temporary supports, alternative services, temporary protective coverings or enclosures of adjoining work, protection of adjacent surfaces, dust control (palliation), spatter control, and warning signs. The Contractor shall plan for and enforce provisions limiting cutting only to intended elements and avoiding the unintentional and unauthorized cutting or damaging of unintended elements.

OBO/CFSM/CM/CS/CON MAY 12, 2018

CONSTRUCTION EXECUTION AND COORDINATION 01101 - 12

D. Continuity of Service: The Contractor shall maintain utility service and security systems during all cutting and patching operations. Where required cutting shall necessitate the shutdown or the discontinued use of utility lines or distribution services, the Contractor shall provide the Project Director/COR with the scheduled time period for such disruption of service and indicate how temporary services shall be provided to sustain necessary operations. In all cases, the Contractor shall provide emergency, automatically-switched, stand-by power at the highest performance level to selected areas to avoid compromising security systems.

E. General Cutting Procedures:

1. The Contractor shall execute cutting and patching operations utilizing methods and tools that are least likely to damage facilities and unintended elements. The Contractor shall consider using small-scale, low-powered, hand-operated, low-impact, "cutting" type tools.

2. The Contractor shall produce neat, uniform, and accurate cutouts in compliance with the Construction Drawings. The Contractor shall provide protection and execute the cutting work to avoid marring adjacent and adjoining surfaces.

3. The Contractor shall clean each cutout of loosened materials, dust, and debris.

4. Where necessary, the Contractor shall cover all cutout areas prior to patching avoiding exposure to weather and other contaminants.

F. General Patching Procedures:

1. The Contractor shall install suitable anchors or bond coat to permanently secure all patches.

2. The Contractor shall patch with joint bonds or seams at retained material, durable, tight, and as nearly invisible as possible.

3. The Contractor shall install and work all surfaces of exposed patches to a precise level and in alignment with matching finishes, color, pattern, texture, and durability with surfaces.

END OF SECTION