Scope of Work - TV Production.pdf
PDF 180 KB Posted
- Attached to
- TV Production of Malaysian Football
- Solicitation number
- 19MY3026Q0010
- Issued by
-
Department of State
About this file
This is a Scope of Work for television production services issued by the U.S. Embassy Kuala Lumpur's Public Diplomacy Section for documenting a Malaysian football students exchange program. The production partner must create engaging television content highlighting the academic and athletic experiences of six Malaysian students participating in a U.S. exchange program, culminating in broadcast on a designated television station.
Required services encompass three primary phases: Pre-Production includes developing a detailed production plan and shooting schedule, coordinating with program organizers and students for access and permissions, preparing interview questions and storyboards, and arranging logistics for on-site filming. Post-Production requires reviewing and logging all footage, editing content into a cohesive 30-60 minute narrative (or as specified by the TV station), adding graphics, subtitles, and music, ensuring copyright and broadcast regulation compliance, and preparing promotional materials. Broadcast Coordination involves liaising with the TV station to confirm technical specifications and delivery formats, submitting the final edited program with supporting materials, and supporting promotion and scheduling. Additionally, the contractor must provide a final report summarizing activities, challenges, and outcomes, and deliver all raw footage and project files to the U.S. Embassy for archival purposes. All materials must include appropriate U.S. Embassy and Freedom 250 branding, and all intellectual property becomes property of the U.S. Embassy for future use. The performance period is July 2026 through September 2026. The detailed budget must not exceed MYR195,000 (Malaysian Ringgit), including all anticipated costs, fees, and taxes, with quotations valid for 60 calendar days. All bids must be stated in MYR. Proposals must describe the contractor's qualifications and experience and identify any subcontractors performing work on the project.
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Text version
SCOPE OF WORK FOR PUBLIC DIPLOMACY SECTION
FOR TV PRODUCTION OF MALAYSIAN FOOTBALL STUDENTS EXCHANGE
PROGRAM
I. SCOPE OF WORK
A. The U.S. Embassy Kuala Lumpur's Public Diplomacy Section is seeking a production partner who can produce an engaging television content that highlights the academic and athletic experiences of 6 Malaysian football students, culminating in a broadcast on a designated TV station. The production partner shall furnish and deliver these services in accordance with the specifications and terms and conditions set forth herein.
B. All prices should be in Malaysian Ringgit (MYR).
II. SCOPE OF SERVICES
This project will document the experiences of six Malaysian football students participating in an exchange program in the United States. The goal is to produce engaging television content that highlights their academic and athletic experiences, culminating in a broadcast on a designated TV station.
Required Services:
1. Pre-Production o Develop a detailed production plan and shooting schedule.
o Coordinate with program organizers, students, and relevant authorities for access and permissions.
o Prepare interview questions and storyboards.
o Arrange logistics for on-site filming (travel, accommodation, equipment).
2. Post-Production o Review and log all footage.
o Edit content into a cohesive narrative (suggested length: 30–60 minutes, or as specified by the TV station).
o Add graphics, subtitles, and music as needed.
o Ensure compliance with copyright and broadcast regulations.
o Prepare promotional teasers or trailers if required.
3. Broadcast Coordination o Liaise with the TV station to confirm technical specifications and delivery formats.
o Submit the final edited program and any required supporting materials.
o Support the TV station in scheduling and promoting the broadcast.
4. Reporting and Handover o Provide a final report summarizing activities, challenges, and outcomes.
o Deliver all raw footage and project files to the client for archival purposes.
Content should accurately reflect the students’ experiences and the objectives of the exchange program. The final product should meet technical and editorial standards for TV broadcast. All deliverables should be submitted on time and in agreed formats.
III. PERIOD OF PERFORMANCE
The performance period of this contract is July 2026 – September 2026.
IV. TERMS AND CONDITIONS:
a. Branding and Attribution: All materials must include appropriate U.S. Embassy and
Freedom 250 branding.
b. Intellectual Property: All materials produced under this SOW become property of the
U.S. Embassy for future use.
V. OTHER TERMS AND CONDITIONS
The proposal should include the following information. If your company is unable to meet certain requirements, please propose alternatives.
a) Describe the qualifications and experiences of your company.
b) Indicate any portion of work that will be done by subcontractors and identify the subcontractors.
VI. BUDGET
Provide a detailed budget that is not more than MYR195,000 including ALL anticipated costs, fees and any relevant taxes. Please confirm that your company will hold the proposed quotation for 60 calendar days. Also, please note, all bids must be stated in
MYR.
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