Scope of Work - SPS System Modifications.docx

Scope of Work Project Number: 618-26-605 Project Name: SPS - RO System Modifications Last Updated: 8/11/2026 A. Introduction :

a. The objective with this project is to separate the Lab and SPS DI critical water loop and tie in the SPS DI water loop to the existing RO critical water loop. This would put SPS entirely on the RO critical water loop, and the Lab would be on the DI critical water loop. Cutting and bypassing the two sinks in the lab that do not get used, will remove these two dead legs from the DI critical water loop. This project will also add an additional level of filtration by installing a new UV sterilizer and multi-cartridge filtration system on the RO critical water loop as well as adding all the required testing ports to the RO system and the steam sterilizers as required by ST108 testing standards.

B. Statement of Work:

a. Contractor shall provide all labor, tools, equipment, and materials required to perform the work outlined below. This work includes but is not limited to:

i. Disconnect SPS DI main critical water loop and reconnect to the RO Main line.

ii. Replace the RO main branch piping above BA-101 mechanical so that the main branch piping is all the same size.

iii. Add 10 flushing and testing ports to all points of use on the RO critical water loop

iv. Install new UV Sterilizer CUVR5-555 rated at 58 gpm ( Modular control panel with LED display for UV output, remaining lamp life, total running hours, audible and visual lamp failure, remote on and solenoid ready 316 L stainless steel, polished reactors, with integral sensor port to allow for sensor upgradeability in the future ( comes standard with visual glow plug) 2 NPT connections.

v. Install new multi cartridge filter housing. ( Shelco 7 round by 20 inch filter housing holds 7 filters total, 7 seven 20 inch Endotoxin Ameriwater Final Filters).

vi. Isolate two DI water lines to sink in rooms BB-137 and BD-112. These sinks are not used and need to be isolated at the main loop in the interstitial.

vii. Sanitize RO critical water loop after installation.

viii. Install 4 steam sampling ports, one to each of the 4 steam sterilizers.

ix. Replace the RO low pressure switch.

x. Replace six RO membranes 4 x 40 inches.

xi. Replace 20” 5- micron filter RO prefilter.

b. The Contractor shall work with the COR to schedule the RO system shutdown so that SPS or Lab operations are not affected. Any shutdown of water lines, equipment, or systems shall also be coordinated with the COR.

C. Daily Performance Logs:

a. Daily logs shall be submitted to the Contracting Officer/Contracting Specialist and Contracting Officer Representative on a daily basis.

D. Submittals:

a. Daily logs

b. Cut sheets for items to be installed E. Safety:

a. Contractor is responsible for maintaining a safe working environment for their employees as well as the Minneapolis VAHCS staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily

b. Appropriate Personnel Protective Equipment shall be worn while performing work on the VA Campus.

c. The contractor must follow all OSHA and VA safety requirements.

d. Contractor shall request burn permits through COR when needed.

F. Cost Range:

a. The anticipated cost range for this project is between $200,000 and $300,000.

G. Working Hours:

a. Anticipated hours of work shall take place Monday to Friday outside normal business hours (Normal Business Hours: 6:00am – 5:00pm). Weekends and holiday work shall be coordinated with the COR.

i. Observed Federal Holidays:

1. New Year’s Day

2. Birthday of Martin Luther King Jr.

3. Washington’s Birthday

4. Memorial Day

5. Juneteenth National Independence Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day H. Schedule (Calendar Days):

Schedule Objective – The anticipated substantial completion of this project is 60 calendar days after Notice to Proceed.

I. References:

a. The VA specifications are available at https://vatilms.va.gov/vatilms/reports/VA%20Specs or from the COR, as applicable.

b. The VA HVAC Design Manul is available at https://vatilms.va.gov/vatilms/reports/PG-18-10%20Design%20Manuals or from the COR.

J. Security:

a. Contract personnel need to obtain a vendor’s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge. A charge of $50 will be assessed for any badges that are not returned at the completion of the project.

b. Contractor’s Technicians are required to check in with the Contracting Officer’s Representative (COR) or alternate COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the Contracting Officer (CO) and COR daily.

K. Parking/Storage:

a. The Minneapolis VAMC does not guarantee contractor parking. Contractor parking shall be coordinated with the Contracting Officer Representative.

b. Contractor’s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers or containers that are stored overnight at the Minneapolis VAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by Minneapolis VAHCS Police.

c. Shipping/Receiving dock parking; access shall be restricted to picking up and dropping off materials and supplies.