Scope of Work - Small 1.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK

Date: February 21, 2023 File: 3-21-025

PROJECT TITLE: Install Dock at Clear Pond Boat Ramp

PROJECT NARRATIVE:

The Illinois Department of Natural Resources, hereinafter referred to as DNR, is seeking bids to construct a new fishing dock system at the Clear Pond Boat Ramp at Kickapoo State Recreation Area. A dock previously existing at the same location of the Clear Pond Boat Ramp, but it was removed due to damage and deterioration. The existing wooden posts that were used to support the dock remain in Clear Pond, cutoff at water level.

Scope of Work This project will consist of the contractor providing all labor, equipment and materials required to properly construct an ADA-compliant floating boat and fishing dock on the west side of the existing Clear Pond boat ramp. A summary of the proposed primary work items includes but is not limited to:

1. The contractor shall follow IDNR’s standard performance specification for floating docks when constructing the boat docks at Clear Pond, Kickapoo State Recreation Area. See attached 35 51 00 – Floating Boat Docks Specifications.

2. The dock shall consist of a 6’ x 16’ gangway with railings, connected to two 8’ wide x 12’ long floating dock sections attached end-to-end. All components shall be premanufactured, with galvanized steel or aluminum alloy structural/framing members, polystyrene-filled polyethylene floats, and treated 2” x 6” wood planks for decking. All dock hardware will be stainless steel or hot dipped galvanized metal.

3. Ancillary dock items shall include a wooden rubrail, vinyl bumpers, metal tie-up cleats, and an ADA transfer railing, as further described in the attached specification.

4. The contractor shall remove the existing wooden posts that supported the previous dock prior to installation.

5. The contractor shall connect the 6’ x 16’ gangway to the existing concrete abutment in a manner that is ADA compliant while still allowing for vertical dock movement due to minor fluctuations in water level.

6. The anchorage of the floating docks shall consist of telescoping pipes with the bottoms of the inner sections of pipe firmly augered into the bottom of Clear Pond.

Attachments:

The following documents are included:

PROJECT SPECIFICATIONS & REQUIREMENTS:

1. The gangway and dock shall be constructed according to the attached 35 51 00 – Floating Boat Docks specifications.

2. Contractor shall visit the site and take field measurements and note conditions affecting the performance of the work prior to any shop drawings and fabrication.

3. Contractor shall be responsible for quantities. No extra payment shall be provided for conditions which could have been anticipated by a through field inspection prior to bidding.

4. Contractor is responsible for a clean-up in and around the work area. All materials removed from the project or packaging and shipping materials need to be removed from the site and properly disposed of off-site.

Project Instructions and Notes:

1. Work Completed by Prime Contractor A minimum of Fifty percent (50%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2. Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3. Deliverables and Staff Training:

N/A

4. Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5. Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6. Product Data:

Submit for the approval of the DNR Project Architect/Engineer product data for the following items prior to starting work:

7. As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8. Extended Warranty:

All structural frames and flotation devices shall have a warranty of eight (8) years from the date of final acceptance. The float and its flotation material shall be 100% warranted against sinking, becoming waterlogged, cracking, peeling, fragmenting, or losing beads.

9. Contractor’s Schedule of Values:

The Contractor shall provide to the DNR Project Architect/Engineer a cost breakdown of each item of work required to fulfill the contract. The breakdown shall be identified on the Contractor’s Schedule of Values (CSV) form.

Project Requirements:

Refer to the BidBuy solicitation for meeting date and time. Meeting location will be at the Kickapoo SRA Administration Office, 10906 Kickapoo Park Rd., Oakwood, IL. 61858

3) Duration Bids shall be good for ninety (90) calendar days after the Bid Opening Date.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

6) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

7) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

Pursuant to Title 44 Illinois Admin. Code 1.4545(g)(2), a small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business not registered in the Small Business Set-Aside Program.

8) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Illinois Office The bidder must certify that the bidder will maintain an Illinois office as the primary place of employment for persons employed in the construction authorized by the contract.

12) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

13) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

14) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

15) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

16) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

17) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

19) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

20) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

21) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of one year from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

22) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

23) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

24) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form.

29) Questions ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

30) Project Contacts: The following individuals are listed as project contacts during the construction phase. The Bidder may not communicate directly with any of these individuals during the bidding process. All communication during the bidding phase must be directed to the Frederick.Murphy@Illinois.gov email address.