Scope of Services B-54511.docx

Project Title: Construction of New Entry Wall and Installation of Heavy‑Duty Industrial Saloon Doors

Location: Elgin Mental Health Center 750 South State Street Elgin, IL 60123

Solicitation Type: Request for Bids (RFB) Requisition Number: 27-444DHS-MENTH-B-54511 Mandatory Pre-Bid Conference All prospective bidders are required to attend a Pre-Bid Conference scheduled for:

Date: Friday, October 16, 2026 Time: 10:00 AM

Please note that the bid will start at exactly 10:00 AM, Vendor/s who arrives later than 10:00 AM will be considered late and will not be able to accommodate.

Location: Elgin Mental Health Center-FTP Building Lobby (Instructions below)

· Sign In Upon Arrival: All vendors must check in at the FTP Lobby and obtain a visitor badge or sticker.

· Proceed to Waiting Area: After signing in, head to the lobby’s designated waiting area. A staff member will meet you there and guide you to your destination.

Attendance is mandatory.

Bids submitted by vendors who do not attend will be considered non-responsive.

Vendors are required to submit their itemized quote that details all costs associated with the project, including labor, material (material list), and full specifications of the Saloon Door upon submission of the bid.

The Vendor shall retain primary responsibility for performing the majority of the services described herein. Subcontracting is allowed only for specialized functions that cannot reasonably be performed in‑house, and the Vendor shall remain fully accountable for all work performed by subcontractors.

Pursuant to JCAR 1.4545 g) 2) A small business awarded a contract procured as a small business set-aside may subcontract no more than 49% of the value of the contract to a business that does not meet the criteria in subsection (e).

GOAL: Elgin Mental Health Center is seeking for a Vendor to construct a new entry wall, modifications to electrical and ceiling systems, relocation of fire system strobe light to the north side of the saloon doors, installation of a reinforced door frame, and installation of a pair of heavy‑duty industrial saloon‑style doors. Work must include all labor, materials, equipment, and disposal necessary to deliver a complete and operational installation.

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

Door Specifications to be supplied and installed by vendor.

Provide and install one pair of heavy‑duty industrial saloon doors meeting the following specifications:

Opening Size

· 72 in W x 84 in H

· Equal panel configuration Door Construction

· Front material: XLPE

· Back material: XLPE

· Front finish: Food grade material

· Back finish: Food grade material

· Industrial bumpers: full‑height, front & back, black, 36 in height

· Door style: Full height panels

· Panels per box: 2 Hardware & Hinges

· Heavy‑duty V‑Cam hardware system

· Top hinge: 90x90 high‑rise, zinc

· Bottom hinge: Pillow block with industrial jamb guard (11")

· Roller bearings: steel

· Hardware cover: black vinyl

· Hinge adapter: aluminum

· Bottom hinge material: polyethylene

· Weld plates: none Gasketing

· Full perimeter gasket package

· 2" top seal (shipped loose) Window Package

· Clear polycarbonate window on each Panel

· Single pane

· Aluminum frame

· Size: 36" peep (20.5" x 22.5")

· Location: 57.25" to center from finished floor

· Shape: rectangular/square Door Swing- Dual Swing

· Panel 1: Left hand

· Panel 2: Right hand

1.1.1. The Vendor is to provide the following:

Wall Constructions

· Construct a new glazed block wall measuring 10 ft high × 9 ft wide using the glazed blocks supplied by the facility. The Vendor must provide all additional materials, tools, and equipment required to complete the wall installation.

· The glazed blocks need to be filled with mortar or concrete and rebar inlay in the floor for reinforcement.

· The reinforcement of the new wall and door will be done using bridging.

· Position the new wall is approximately 5 ft behind the existing roll‑up door.

· Create a finished opening of 84 in high × 72 in wide.

· Ensure proper structural anchoring and alignment.

Ceiling Tile & Grid

· Provide and install new ceiling tile grid on both sides of the new wall.

· Modify existing tiles and grid as needed to ensure continuity with existing ceiling.

Reinforced Door Frame

· Provide and install a reinforced frame for the saloon‑door opening.

· Must meet structural requirements for door hardware and operational loads.

Door Installation

· Supply and install the complete heavy‑duty saloon door assembly according to manufacturer requirements.

· Ensure correct alignment, smooth swing, proper sealing, and hardware performance.

Baseboards

· Provide and install baseboards around the newly constructed areas.

· Match existing baseboard style and finish.

Electrical Relocation

· Relocate one existing fire alarm strobe light affected by new wall positioning.

· Install one illuminated exit sign, including all electrical tie‑ins.

· Ensure all modifications comply with local electrical and life‑safety codes.

Cleanup

· Remove all debris, packaging, scrap materials, and waste created during the project.

· Clean the work area thoroughly upon completion.

1.1.2. Warranty: The Vendor shall provide a standard workmanship warranty, and the new saloon door shall include the manufacturer’s equipment and parts warranty. All warranty details and documentation must be submitted upon project completion.

1.2. VENDOR/STAFF SPECIFICATIONS:

1.2.1. The Vendor shall retain primary responsibility for performing the majority of the services described herein. Subcontracting is allowed only for specialized functions that cannot reasonably be performed in‑house, and the Vendor shall remain fully accountable for all work performed by subcontractors.

1.2.2. Vendor’s staff/s shall observe and obey all traffic regulations of the Center. Vehicles in violation of Center regulations may be towed from facility at owner’s expense. The Vendor’s staff/s must properly sign in and out each day they are on site and must present a valid photo ID upon arrival. Access to the work area will only be granted to individuals who follow these requirements.

1.2.3. If any work is found to be unsatisfactory, the Vendor will be notified promptly and given the opportunity to make the necessary corrections at no additional cost.

1.2.4. Vendor agrees to remove any of its staff from work under this contract that the Center finds unacceptable for duty, at the Center’s request.

1.2.5. This project must be completed by the Vendor by June 30, 2027.

1.2.6. The contract monitor is the Chief’s Engineer and/or it’s designee.

Contact Information:

Chief Engineer- Bradley Carroll Bradley.Carroll@illinois.gov Carpenter- Paul Sanders Paul.Sanders@Illinois.gov Business Manager- Stacy Fleenor at 847-742-1040 x2081 Stacy.Fleenor@illinois.gov Contract Manager- Maureen Zamora at 847-742-1040 x2077 Maureen.Zamora@illinois.gov for any questions.

image1.png