Schedule C - Bidder Response_RFP 26-1046 MDHHS WIC Infant Formula Rebate Program.docx
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- Solicitation number
- RFP 491 260000001094 5
- Issued by
- Michigan
About this file
This is a Schedule C Bidder Response form for Request For Proposal No. 260000001094 issued by the Michigan Department of Health and Human Services (MDHHS) for the WIC Infant Formula Rebate Program. The RFP seeks a contractor to manage the rebate program for infant formula products distributed through Michigan's WIC (Women, Infants, and Children) program. Bidders must demonstrate compliance with multiple specifications and requirements outlined in Schedule A, including product specifications, formula supply requirements and procedures, quality assurance programs, transition plans, data retention and retrieval functionality, timeframes, acceptance criteria, contractor representation, organizational structure, pricing terms, payment methods, risk management protocols, and work plan deliverables. All evaluation responses operate on a PASS/FAIL basis, with any section receiving a FAIL determination resulting in the proposal being ineligible for award consideration. Proposals that receive PASS determinations for all required sections advance to the pricing evaluation stage outlined in Schedule B.
Bidders are required to submit their nationally published wholesale price lists effective on the day of bid opening for each type and form of infant formula in their product line as part of their proposal response. The evaluation process follows a two-step procedure, with Step 1 addressing pass/fail compliance requirements and Step 2 evaluating pricing submissions from Schedule B. Bidders must affirm agreement to the Standard Contract Terms and comply with federal regulations under the Federal Food, Drug, and Cosmetic Act (21 USC 301 et seq) and CFR 246, which governs WIC program requirements. The contract involves rebate calculations, payment procedures, error handling, and vendor question worksheets related to risk management provisions.
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SCHEDULE C – BIDDER RESPONSE
Request For Proposal No. 260000001094
WIC INFANT FORMULA REBATE PROGRAM
ALL ITEMS MUST BE MARKED. PROPOSALS THAT HAVE A FAIL DETERMINATION FOR ANY SECTION WILL NOT BE CONSIDERED FOR AWARD.
Response items will be evaluated on a PASS/FAIL basis. Responses [X] will be evaluated as follows:
[X] Yes, we will comply as specified: PASS [X] No, we cannot comply: FAIL [X] Yes, we will comply but with the following modifications:
PASS if the modification, at the sole discretion of the State, is evaluated as acceptable.
FAIL if it is not.
PROPOSALS THAT HAVE A FAIL DETERMINATION FOR ANY SECTION WILL NOT BE CONSIDERED FOR AWARD.
| RFP Section |
| Provide your response in only one (1) of the columns: |
Compliance with RFP Sections Yes, we will comply as specified.
[X] No, we cannot comply.
[X] Yes, we will comply, but with the following modifications. (You must describe the modification in enough detail for the State to evaluate it).
[X]
Schedule A, Section 1.1 Product Specifications, 1. though 6.
Schedule A, Section 1.1 Product Specifications, subsection 7. Bidder certifies they are registered with the Secretary of Health and Human Services under the Federal Food, Drug and Cosmetic Act (21 USC 301 et seq). Bidder also certifies that their formulas comply with the Federal Food, Drug, and Cosmetic Act and regulations issued pursuant to the Act. (As outlined at CFR §246.10(g) per §246.16a(j)(2).
Schedule A, Section 1.1 Product Specifications, 8. and 9.
| RFP Section |
| Provide your response in only one (1) of the columns: |
Yes, we will comply as specified.
[X] No, we cannot comply.
[X] Yes, we will comply, but with the following modifications. (You must describe the modification in enough detail for the State to evaluate it).
Schedule A, Section 1.1 Product Specifications, subsection 10. Rebate Calculations
Schedule A, Section 1.1 Product Specifications, 11. through13.
Schedule A, Section 1.3 Formula Supply Requirements and Procedures
Schedule A Section 1.4 Quality Assurance Program
Schedule A, Section 1.5 Transition
Schedule A, Section 1.6 Required Functionality Relating to Data Retention, Disposal and Retrieval
Schedule A, Section 2.1 Timeframes
Schedule A, Section 3.1 Acceptance
Schedule A, Section 4.1 Contractor Representative
Schedule A, Section 4.3 Organizational Chart
Schedule A, Section 5.1 Price Term
Schedule A, Section 5.2 A. Price Changes
Schedule A, Section 5.2 B. Product Changes
Schedule A, Section 6.1 Authorizing Document
Schedule A, Section 7.2 Payment Methods
Schedule A, Section 7.3 Procedure
Schedule A, Section 7.4 Errors
Schedule A, Section 8. Work Plan
| RFP Section |
| Provide your response in only one (1) of the columns: |
Yes, we will comply as specified.
[X] No, we cannot comply.
[X] Yes, we will comply, but with the following modifications. (You must describe the modification in enough detail for the State to evaluate it).
Schedule A, Section 9. Rebate Invoice Billing Credits
Schedule A, Section 10. Risk Management
Vendor Questions Worksheet, including Section 6. Bidder must affirm agreement to the Standard Contract Terms
Please note: Bidders must submit with their proposal response their nationally published wholesale price list effective on the day of bid opening for each type and form of infant formula in its product line.
Refer to:
Schedule A, Statement of Work Section 5.1 Price Term Proposal Instructions
1. Proposal Preparation
7. Evaluation Process Step 1: Pass/Fail Requirements Step 2: Pricing (Schedule B) Bidder Wholesale Price List/Catalog Submission
| Version 2022-1 | Page 2 of 2 |
| Version 2025-2 | Page 1 of 2 |
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