Schedule B1 - Janitorial Specifications.docx

Michigan.gov/MiProcurement

SCHEDULE B1 – JANITORIAL SPECIFICATIONS

Michigan.gov/MiProcurement

SCHEDULE B.1 – JANITORIAL SPECIFICATIONS

Department of Transportation Baraga County Roadside Parks – Janitorial and Lawn Maintenance Services Request for Proposal No. 210000001361

ROADSIDE PARK JANITORIAL REQUIREMENTS

1. Daily (each service day) Tasks (to be completed by 10:00 a.m.)

1.1. The minimum maintenance coverage to be provided by the Contractor per day, seven days per week, is two hours per location.

1.2. The Contractor shall notify the Program Manager immediately of needed repairs and/or replacements to the following: building structures and fixtures, water pump, fences (including rustic type within the grounds), picnic tables (such as refinishing, repair, removal), trash barrels, trees, and parking lot deficiencies.

1.3. Toilet building. Toilet building, including floors, stools, seats, and walls must be cleaned, and toilet tissue refilled prior to 10:00 a.m.

A. Close building to public.

B. Clean cobwebs from inside and outside of building.

C. Sweep floor.

D. Remove or cover toilet tissue to keep dry during cleanup.

E. Wash inside walls with a non-abrasive detergent/disinfectant.

F. Using a pump-up sprayer, spray toilet seat, lid, and toilet riser with detergent/disinfectant. Apply solution liberally; allow to dwell for five minutes.

G. After five minutes dwell time, scrub inside and outside of toilet riser with a long handled, stiff bristle brush; if the interior is fiberglass use a cloth or sponge to remove disinfectant.

H. Using the pump-up sprayer, rinse walls, toilet seat, lid and riser with clean water.

I. Mop floor with detergent/disinfectant.

J. Remove all excess water from floor surfaces.

K. Remove and/or cover graffiti on walls by staining/painting on wood surfaces or using an acetone-based graffiti remover on fiberglass walls.

L. Resupply toilet tissue.

M. Refill hand sanitizer dispensers.

N. Report any damages or problems to the MDOT Program Manager.

1.4. Grounds Cleaning

A. Pick up litter and debris, including paper, cigarette butts, and animal droppings, from the grounds and parking areas and/or parking lots. Properly dispose of debris.

B. Sweep curb.

C. Empty trash barrels and remove contents to a licensed Class II landfill; disinfect barrels if soiled. Replace plastic bags/liners in trash barrels.

D. Clean park benches and picnic tables with detergent/disinfectant and rinse.

E. Remove ashes and clean picnic grills/stoves. Properly dispose of ashes.

F. Sweep concrete slabs in picnic areas.

1.5. Map Case

A. Clean plexiglass with a mild soap and water. Do not use harsh chemicals or abrasive materials – DO NOT scratch plexiglass.

B. Remove any notices that have been placed by individuals or businesses that are not official MDOT materials.

C. Remove cobwebs in and around structures.

D. Sweep concrete around display structure.

E. Remove or cover graffiti on stained/painted surfaces and plexiglass cover.

1.6. Well Shelter

A. Clean the hand pump (or faucet/basin if present).

B. Clean concrete slab and pump base.

C. Remove cobwebs from structure.

D. Cover graffiti on stained/painted surfaces.

1.7. Sidewalks

A. Sweep all paved sidewalk surfaces clean of debris.

B. Remove weeds or grass growing in sidewalk cracks. Weeds must be hand pulled.

2. Weekly Tasks

2.1. Toilet building

A. Scrub concrete floor with a stiff swivel scrub brush and detergent/disinfectant. Rinse floor thoroughly with clean water.

B. Clean all louvers.

2.2. Grounds

A. Water any new landscape plantings as requested by Program Manager.

B. Maintain and weed all landscaped beds, flowerbeds and mulch covered areas, if applicable. All described areas to be kept neat and weed free.

3. Bi-weekly Tasks

3.1. Vault deodorant

A. For each toilet vault, apply vault deodorant per the instructions on the vault deodorizer container. Spray the solution into the vault and onto the interior vault sides. Use separate sprayers for applying vault deodorants and cleaner/disinfectants. Frequency and amount of product may be adjusted by the Program Manager.

B. Vault toilet deodorant chemical will be supplied by the State. Contractor is responsible for picking up product at a location determined by the Program Manager. A Safety Data Safety Sheet (SDS) will be provided by the Program Manager or their designee. The Contractor is responsible for following all label directions and instructions detailed in the Contract. The Program Manager reserves the right to increase or decrease the product amount to be used if odorous conditions persist.

4. Miscellaneous Activities

4.1. Graffiti

A. The Contractor must cover and/or remove all graffiti on toilet building and other structures, posts, signs, etc. Graffiti must be covered or removed each service day.

1) Graffiti on stained or painted surfaces must be stained or painted. The stain or paint shall be applied in a professional manner. The Contractor shall post signs warning visitors of wet stain or paint. The State or Program Manager will supply the stain or paint required.

2) Ink and marker graffiti on fiberglass surfaces shall be removed with an acetone-based paint remover. All paint remover residue must be immediately cleaned/rinsed off from fiberglass surfaces. Abrasive cleaners shall not be used for graffiti removal.

4.2. Trash removal and disposal

A. The Contractor must provide all trash container bags/liners; liners must be of adequate size for use in 55-gallon trash barrels (trash barrels are furnished by the State).

B. Trash barrels must be emptied each service day and bags of trash must be disposed of by the Contractor. Bags of trash may not be kept in the park overnight.

C. The Contractor must dispose of trash/refuse at a registered Class II landfill or designated dumpster on site as directed by the Program Manager. Proof of disposal at a licensed Class II landfill must be provided to the Program Manager upon request.

4.3. Toilet vaults

A. The Contractor is responsible for pumping toilet vaults and disposal of effluent. Pumping of the vaults must be performed at the end of the season, and as requested by the Program Manager during the season (estimated pumping is 2 to 4 times per season). When requested by the Program Manager, vault pumping shall be completed within five (5) business days of request. The Contractor must provide documentation with each invoice for pumping vaults.

1) Contractor (or subcontractor, if applicable) must be licensed through Michigan Department of Environment, Great Lakes, and Energy (MDEGLE) to remove and transport septage waste.

2) Removing a concrete lid to access the clean-out port is often required. If there is no clean-out port, the vault shall be pumped through the opening inside the toilet building.

3) Any solid matter, such as rocks, bottles, cans, etc., shall be removed as much as possible and properly disposed of by the Contractor.

4) Disposal of all effluent shall be through a MDEGLE approved septage waste receiving facility in accordance with state and federal laws.

B. The Contractor is responsible for “recharging” the toilet vaults after each pumping that may occur during the season. This shall be considered incidental to the Contract unit price for Roadside Park Janitorial and Maintenance. “Recharging” procedure:

1) Add approximately two inches of fresh water to cover the bottom of the vault (approximately 100 gallons) after each pumping.

2) Mix a half (1/2) gallon of vault product with two and a half (2-1/2) gallons of water and spray inside the vault after each pumping during the season. Spray the entire mixture inside the vault.

3) Add a quarter gallon of vault product directly into the 100 gallons of water in the tank.

5. Spring/Fall Cleanup

5.1. Grounds Cleaning – Spring and Fall

A. Sweep building roofs in the spring and fall to remove dirt, leaves, needles, etc. The Contractor shall be responsible for the removal and proper disposal of leaves in the spring and fall, accumulated litter and tree branches. All materials must be disposed of off MDOT properties.

5.2. Toilet vaults – Spring

A. Before opening in the spring, add to the vault approximately two inches (approximately 100 gallons) of fresh water to cover the bottom of the tank.

B. For each vault, mix a half (1/2) gallon of vault product with two and a half (2-1/2) gallons of water and spray inside the vault during the first day of opening.

C. Add a quarter (1/4) gallon of vault product directly into the 100 gallons of water in the tank.

5.3. Toilet vaults – Fall

A. Pump the vault dry.

B. For each vault, mix a half (1/2) gallon of vault product with two and a half (2-1/2) gallons of water and spray inside the vault.

6. Supplies and Equipment Requirements

6.1. MDOT Approved Materials List

The following materials list has been compiled by MDOT for Contractor use. Contractor must select products that meet the following use and specifications. Products used that do not meet specifications and use outlined in this table will be considered a default of Contract due to non-compliance.

*ESTIMATED ANNUAL QUANTITIES FOR REFERENCE ONLY*

6.2. Cleaning Supplies

A. The Contractor shall provide all cleaning supplies and materials.

B. All supplies and materials necessary for cleaning must meet specifications outlined in the "MDOT Approved Material List" above.

C. The Program Manager shall have the right to inspect all cleaning supplies and materials used in performing Contract Activities. Any supplies or materials which do not comply with local, state, and federal codes, or with the Contract, may be rejected.

6.3. Replenishable supplies

A. The Contractor shall provide the following replenishable supplies:

1) Toilet paper/tissue

2) Plastic trash bags

3) Deodorant/Disinfectant B. The State will provide the following replenishable supplies. Contractor is responsible for picking up product at a location determined by the Program Manager. A Safety Data Safety Sheet (SDS) will be provided by the Program Manager or their designee. The Contractor is responsible for following all label directions and instructions detailed in the Contract.

1) Hand sanitizer

2) Vault product

3) Paint/stain for covering graffiti

7. Equipment Requirements A. The Contractor shall furnish, operate and maintain suitable and adequate equipment necessary to perform all tasks in an acceptable manner. Equipment includes, but is not limited to, mops, buckets, brooms, brushes, pump-up sprayers, and gardening and watering equipment for maintaining landscape beds (if applicable).

B. The Program Manager shall have the right to inspect all equipment to be used in performing Contract Activities. Equipment which does not comply with local, state, and federal codes, or with the Contract, may be rejected.

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