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Service Specifications
| Baraga Cliff Roadside Park Location Specification Sheet (LSS) |
| Janitorial & Grounds Maintenance Services for MDOT Roadside Park |
| Reminder to Bidder: Complete all spreadsheets (tabs) included in this workbook |
| A. CONTRACT and AGENCY CONTACT INFORMATION | | | | |
| Contract Information | | | |
| CONTRACT TERM: | 3 Years | OPTIONS: | 2, 1-year Options |
| CONTRACT START DATE: | 4/30/21 | CONTRACT END DATE: | 4/29/24 | |
| CONTRACTING DIVISION / OFFICE: | Department of Transportation | | | |
| ROADSIDE PARK NAME/NUMBER: | Baraga Cliffs Roadside Park 2P10 | | | |
| DESCRIPTION OF PARK LOCATION | 6 miles north of Baraga on US-41 | | | |
| MDOT REGIONAL SERVICE AREA: | Superior | COUNTY: | Baraga | |
| Procurement Contact Information | | | | |
| CONTACT | NAME | EMAIL | | PHONE |
| CONTRACT ADMINISTRATOR | Mark Morrison | MorrisonM@michigan.gov | | 517-241-2343 |
| PROGRAM MANAGER: | John Pietrzyk | PietrzykJ@michigan.gov | | 906-280-7740 |
| B. LOCATION INFORMATION | | | | | |
| Roadside Park Location Information | | | | |
| DAYS TASKS WILL BE PERFORMED | 7 Days - Week | WORK HOURS TASKS WILL BE PERFORMED | Prior to 10:00 a.m. | |
| NUMBER OF TOILET BUILDINGS | 1 | NUMBER OF TOILET TISSUE HOLDERS | 2 | |
| NUMBER OF HAND SANITIZER DISPENSERS | 2 | NUMBER OF TRASH BARRELS | | 2 |
| NUMBER OF PICNIC TABLES | 6 | NUMBER OF PICNIC GRILLS/STOVES | 6 | |
| NUMBER OF BENCHES | 0 | | | |
| NUMBER OF TOILET VAULTS | 1 | APPROX VAULT CAPACITY | | 1500 Gal; Each |
| APPROX AMOUNT OF MULCH NEEDED | n/a | APPROX AREA TO BE MOWN | | 1 Acre |
| ADDITIONAL INFORMATION: [Note additional information, including known environmental issues that Bidder should be aware of in performing services for this location] - None | | | | |
C. Description of Service Needs TASK AND FREQUENCIES
| Basic Janitorial Services | | |
| Services | Frequency |
| | Daily |
(7 per week;
| XX per year) | Weekly | |
| (Approx 30 times per year) | Bi-Weekly | |
| (Approx 15 times per year) | Monthly | |
| (7 times per year) | Semi-Annual | |
| (2 times per year) | | Annual |
(1 time Per Year)
| 1. Toilet Building | | | | |
| a.) Clean cobwebs from inside and outside of building. | x | | |
| b.) Sweep floor. | x | | |
| c.) Wash inside walls. | x | | |
| d.) Spray, scrub, and rinse toilet seat, lid, and toilet riser. | x | | |
| e.) Mop and remove excess water from floor. | x | | |
| f.) Remove/cover grafiti on walls. | x | | |
| g.) Resupply toilet tissue. | x | | |
| h.) Refill hand sanitizer dispenser | x | | |
| i.) Scrub and rinse concrete floor. | | x | |
| j.) Clean louvers. | | x | |
| k.) Apply vault deodorant - | | | x |
| a.) Per vault, mix a quarter (¼) gallon of vault toilet product with two and a quarter (2¼) gallons of water in the pump-up sprayer. Spray the solution into the vault and onto the interior vault sides. Empty the entire contents of the sprayer into the vault. Use separate sprayers for applying vault deodorants and cleaner/disinfectants. Frequency and amount of product may be adjusted by the PM. | | | |
| 2. Grounds Cleaning | | | | |
| a.) Pickup and dispose of all litter, including animal droppings and debris from grounds and parking areas. | x | | |
| b.) Sweep curb. | n/a | | |
| c.) Empty trash barrels; disinfect barrel if soiled; replace plastic bag/liner. | x | | |
| d.) Clean benches and picnic tables. | x | | |
| e.) Remove and dispose of ashes from grills/stoves. Clean grills/stoves. | x | | |
| f.) Sweep concrete slabs in picnic areas. | x | | |
| g.) Water new landscape plantings. | n/a | | |
| h.) Maintain and weed landscaped beds, flowerbeds, and mulched areas. | n/a | | |
| 3. Map Case | | | | |
| a.) Clean plexiglass | x | | |
| b.) Remove non-official MDOT notices. | x | | |
| c.) Remove cobwebs in and around structures. | x | | |
| d.) Sweep concrete around display structure. | x | | |
| e.) Cover/remove graffiti | x | | |
| 4. Well Shelter | | | | |
| a.) Clean hand pump or faucet/basin. | x | | |
| b.) Clean concrete slab and pump base. | x | | |
| c.) Remove cobwebs from structure. | x | | |
| d.) Cover graffiti | x | | |
| 5. Sidewalks | | | | |
| a.) Sweep all sidewalks | x | | |
| b.) Remove weeds or grass in cracks. | x | | |
| 6 | Drinking Fountains | | | |
| a.) Clean, sanitize and wipe dry | x | | |
| Periodic Janitorial Services | |
| Services | Frequency |
| Daily |
(XX per week;
| XX per year) | Weekly | |
| (Approx 30 times per year) | Bi-Weekly | |
| (Approx 15 times per year) | Monthly | |
| (7 times per year) | Semi-Annual | |
| (2 times per year) | | Annual |
(1 time Per Year)
| 7. Toilet Vaults | | | |
| a.) Prepare toilet vault for park opening | | x |
| b.) Prepare toilet vault for park closure | | x |
| c.) Pump and "recharge" toilet vault | As requested by Program Manager | |
| 8. Grounds Cleanup | | | |
| a.) Sweep building roofs | x | |
| Basic Grounds Maintenance Services | | |
| Services | Frequency |
| | Daily |
(XX per week;
| XX per year) | Weekly | |
| (Approx 30 times per year) | Bi-Weekly | |
| (Approx 15 times per year) | Monthly | |
| (7 times per year) | Semi-Annual | |
| (2 times per year) | | Annual |
(1 time Per Year)
| 9. Mowing and Trimming | | | | | | | |
| a.) Pickup and remove limbs, litter, and debris from mowing area prior to mowing. | | x | | | | |
| b.) Rake mulch outside mulch areas back into the original mulched areas. | n/a | n/a | n/a | n/a | n/a | n/a |
| c.) Mow grass. | | x | | | | |
| d.) Remove clippings, if visible, in grass areas. | | x | | | | |
| e.) Remove clippings from sidewalks, concrete pads, parking areas, flower and shrub beds. | | x | | | | |
| f.) Trim grass around all fixed objects. | | x | | | | |
| 10. Edging | | | | | | | |
| a.) Edge along all sidewalks and curb areas. | | x | | | | |
| b.) Remove all edging debris. | | x | | | | |
| Periodic Grounds Maintenance Services | | |
| Services | Frequency |
| | Daily |
(XX per week;
| XX per year) | Weekly | |
| (Approx 30 times per year) | Bi-Weekly | |
| (Approx 15 times per year) | Monthly | |
| (7 times per year) | Semi-Annual | |
| (2 times per year) | | Annual |
(1 time Per Year)
| 11. Mulch | | | | | | | |
| a.) Furnish and place shredded mulch in designated areas | n/a | n/a | n/a | n/a | n/a | n/a |
| 12. Aeration | | | | | | | |
| a.) Aerate turf in picnic areas. | n/a | | n/a | | n/a | n/a |
| 13. Spring and Fall Cleanup | | | | | | | |
| a.) Rake/sweep/blow all leaves, sticks, litter, and debris from all grounds; remove from site. (1 Spring - 1 Fall) | | | | | x | |
| NOTE: |
| Services requested by the Program Manager and performed by the contractor, which are beyond the scope of this service contract, shall be billed separately at the hourly rate quoted by the contractor for additional / emergency services. |
| SUPPLEMENTARY TASKS* |
| - To be determined by Program Manager. |
NOTES AND ADDITIONAL INFORMATION
| ● All cleaning/mowing schedules are to be established with and approved by the Program Manager (PM) at the beginning of the contract period. Service delivery begin date will be determined by PM. Any deviation from the established schedule must be pre‑approved by the PM. |
| ● All periodic services must be priced and invoiced separately from the basic services. Delivery and performance of all periodic services must be pre-approved by the PM or their designee pursuant to the schedule as approved by the PM. |
| Replenishable Item | Provided by |
| Toilet Paper | Contractor |
| Plastic Trash Barrel Liners | Contractor |
| Deoderant/Disinfectant | Contractor |
| Graffiti Remover | MDOT |
| Vault Toilet Chemicals | MDOT |
| Hand Sanitizer Dispensers & Refills | MDOT |
| *** ALL CLEANING SUPPLIES ARE TO BE PROVIDED BY THE CONTRACTOR *** |
| All Cleaning supplies must be pre-approved by the Program Manager or designee. |
Safety Data Sheets (SDS) must be provided to the Program Manager or Designee and maintained on site in designated location.
mailto:MorrisonM@michigan.govmailto:PietrzykJ@michigan.gov Price
| Reminder to Bidder: Complete all spreadsheets (tabs) included in this workbook | | |
| Schedule B - Price | | |
| To be completed by Agency | To be completed by Bidder |
| Agency | Michigan Department of Transportation | |
| Divison / Location | Department of Transportation | |
| Roadside Park Name/Number | Baraga Cliffs Roadside Park 2P10 | |
| Roadside Park Location | 6 miles north of Baraga on US-41 | |
| Contract Base Term (years): | | 3 Years with 2, 1-year Options |
| Contract Start Date: | | 4/30/21 |
| Contract End Date: | | 4/29/24 |
| JANITORIAL SERVICES | | | |
| Price per Month | Annual Quantity | ANNUAL PRICE |
| BASIC JANITORIAL SERVICES includes: | | | |
Daily Tasks performed 7 times per week Weekly Tasks performed 1 time per week Bi-Weekly Tasks performed every 2 weeks Monthly Tasks performed 1 time per month x 7 = $ - 0
| PERIODIC JANITORIAL SERVICES | | | Annual = 1 | | | |
| Semi = 2 | | Price Per Service | ANNUAL PRICE | | | | |
| 6. Toilet Vaults | | | | | | |
| a.) Prepare toilet vault for park opening | | | 1 | x | = | $ - 0 |
| b.) Prepare toilet vault for park closure | | | 1 | x | = | $ - 0 |
| c.) Pump and "recharge" toilet vault; as requested by Program Manager. Quantity is estimated for calculating total amount. | | | 2 | x | = | $ - 0 |
| 7. Grounds Cleanup | | | | | | |
| a.) Sweep building roofs | | | 2 | x | = | $ - 0 |
| TOTAL ANNUAL PRICE FOR PERIODIC JANITORIAL SERVICES | | | | | | $ - 0 |
TOTAL ANNUAL PRICE FOR ALL JANITORIAL SERVICES $ - 0
| GROUNDS MAINTENANCE SERVICES | | | |
| Price per Grounds Maint. Cycle | Annual Quantity | ANNUAL PRICE |
| BASIC GROUNDS MAINTENANCE SERVICES includes: | | | |
Mowing and Trimming Edging Price is per complete Grounds Maintenance Cycle (per occurrence) x 26 = $ - 0
| PERIODIC JANITORIAL SERVICES | | | Annual = 1 |
| Semi = 2 | | Price Per Service | ANNUAL PRICE | |
0 x =
| | x | = | |
| 7. Spring and Fall Clean Up | | | | |
| a.) Rake/blow, remove, and dispose of leaves, sticks, trash, and all other debris. | 2 | x | = | $ - 0 |
| TOTAL ANNUAL PRICE FOR PERIODIC GROUNDS MAINTENANCE SERVICES | | | | $ - 0 |
TOTAL ANNUAL PRICE FOR ALL GROUNDS MAINTENANCE SERVICES $ - 0
| TOTAL QUOTE FOR ONE YEAR | $ - 0 |
| TOTAL QUOTE FOR 3 YEAR CONTRACT | ERROR:#VALUE! |
Quick payment terms: % discount off invoice if paid within days after receipt of invoice
| Bidder |
| SIGMA VSS Vendor ID |
| Name of Bidder's representative/agent who approved price quote |
| Date |
| Telephone Number |
| Cell Phone Number |
| Email |
Equipt & Supplies
| Reminder to Bidder: Complete all spreadsheets (tabs) included in this workbook |
| Schedule B - Equipment & Supplies |
| Cleaners and Supplies: List all proposed cleaners and supplies to be utilized in the performance of janitorial contract services. Include all cleaning supplies such as soaps, detergents/disinfectants, floor cleaner, etc. and including quantity, manufacturer’s name and description of product. (Examples: name: Anitbacterial Disinfectant & Cleaner, use: General cleaning, brand: ZEP Speriror Solutions, est. quantity: 6 gallons per year). Also list all supplies such as mop handles, mop heads, buckets, closed restroom signage, etc. Add rows as necessary. | | |
| Name of | | |
| Cleaner /Supply | Use | Brand | Estimated Quantity |
| Equipment: List all equipment to be utilized in the performance of grounds maintenance contract services. Equipment must be owned and available for use at start of contract. Do not include information on anticipated purchases or rentals. Add rows as necessary. | | |
| Equipment | Use | Make/Model |
| Manufacturer | Approximate Age of Equipment | | |