SCCS Pagaing RFP BP1 r1 1-44.pdf

5/8/2019

Request for Proposal Paging Systems

For

Swartz Creek Community Schools 8354 Cappy Ln

Swartz Creek, MI 48473

Prepared by

Convergent Technology Partners, LLC 6197 Miller Rd, Swartz Creek, MI 48473

810.720.3820 www.ctpartners.net

Swartz Creek Community Schools - Paging Systems Bid Pack 1

TABLE OF CONTENTS 00 01 00 - 1

SECTION 00 01 00 – TABLE OF CONTENTS

SECTION TITLE

DIVISION 00 - BIDDING REQUIREMENTS, BID FORMS

SECTION 00 01 00 – TABLE OF CONTENTS

SECTION 00 30 00 – INSTRUCTIONS TO BIDDERS

SECTION 00 30 10 – SCHEDULE OF EVENTS

SECTION 00 40 10 – BID PROPOSAL FORM

SUPPLEMENTAL A – COST ANALYSIS WORKSHEET

SUPPLEMENTAL B – UNIT PRICING

SUPPLEMENTAL C – MANDATORY ALTERNATES

SUPPLEMENTAL D – VOLUNTARY ALTERNATES

SUPPLEMENTAL E – FAMILIAL DISCLOSURE AFFIDAVIT

SUPPLEMENTAL F – IRAN ECONOMIC SANCTIONS ACT AFFIDAVIT

DIVISION 27 – TECHNOLOGY SPECIFICATIONS

SECTION 27 51 13 – PAGING AND CLASSROOM AUDIO SYSTEMS

APPENDIX

A – Building Drawings

Paging Systems Bid Pack 1

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SECTION 00 30 00 – BIDDING REQUIREMENTS – INSTRUCTION TO BIDDERS

PART 1 - GENERAL

1.1 SWARTZ CREEK COMMUNITY SCHOOLS IS SEEKING BIDS AND PROPOSALS FOR PAGING

SYSTEMS:

A. Paging Systems

1. A complete list of the buildings (“Sites”) and equipment requirements are provided in Appendix A and incorporated herein by reference. Bid documents may be obtained from the purchasing page of the District’s web site at www.SwartzCreek.org

1.2 Due per the Schedule of Events, the Owner will receive bid proposals for the project. The Owner will not consider or accept a bid proposal received after the due date for bid proposal submission. All bid proposals received after the due date will be returned by making them available to the respective Bidder, unopened, for said Bidder to pick-up at their sole cost and expense. Bid proposals shall be submitted to:

Christina Gray, Executive Director of Business and Finance

Swartz Creek Community Schools – Administration Building 8354 Cappy Lane

Swartz Creek, Michigan 48473

1.3 PROPOSALS/QUOTES

A. Three (3) “hard” copies and one (1) “soft” (electronic) copy on a USB “flash” drive of the proposals are to be submitted in sealed packaging, clearly marked: “Paging Systems SEALED BID” for Swartz Creek Community Schools and shall be identified with the Bidder’s name and address and the date and time of the bid proposal opening. The Owner is not responsible for any postal or delivery delays. No email, facsimile or other electronic bid proposals will be accepted.

B. Proposals will be opened publicly immediately following the due date of the proposals

1.4 PROPOSAL FORMAT

A. The Bid response shall be structured as follows:

1. Section 1 – Submittal Letter, Executive Summary and Bid Bond

2. Section 2 – Proposal Forms and Bill of Materials with Installed Pricing

3. Section 3 – Narratives, System Description, Information, and Brochures

4. Section 4 - Bidder Qualifications, References

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5. Section 5 – Sample Bidder’s Maintenance Contract

B. The “hard copy” Bids shall be submitted on 8 1/2" by 11" paper, single sided, single spaced using 10 to 12-point print, in 3 ring binders, clearly labeled to show the Bidder's name.

C. The “soft copy” Bid shall be in the same structure as the “hard copy” Bids, bound in .pdf files per section above, submitted on an USB “flash”, “Thumb” or similar drive with the hard copies.

1.5 SECURITY

A. Each bid proposal must be accompanied by bid security in the form of a certified check or bid bond in the amount not less than 5% of the bid proposal amount, made payable to Swartz Creek Community Schools or naming Swartz Creek Community Schools as the obligee. Bid bonds shall be issued by a company licensed to do business in the State of Michigan

1.6 FAMILIAL DISCLOSURE AFFIDAVIT

A. Each bid proposal must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the Bidder and any member of the Board of Education or the Superintendent of Swartz Creek Community Schools.

The Board of Education will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

1.7 AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS

A. Each bid proposal must be accompanied by the Iran Economic Sanctions Affidavit of Compliance in compliance with Michigan Public Act No. 517 of 2012. The Board of Education will not accept a bid proposal that does not include this sworn and notarized disclosure statement.

1.8 RESERVATION OF RIGHTS

A. The Owner reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all bid proposal with or without cause, to waive any irregularities or informalities in this RFP process or any bid proposal, and to award the contract to other than the low bidder, when in the opinion of the Owner, such action will best serve the Owner's interests.

1.9 WITHDRAWAL OF BID PROPOSALS/QUOTES

A. All bid proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the due date for receipt of bid proposals set forth above.

1.10 REQUESTS FOR CLARIFICATION

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1.11 Bidders may request that the School District clarify information contained in this RFP. All such requests must be made in writing via email to Rich Kuehnle, Convergent Technology Partners, at rich@ctpartners.net. Requests for Clarifications and inquiries may only be made via email.

The deadline for all Requests for Clarification is by the end of the business day on the date indicated in the schedule of events. The aggregated answers to all Requests for Clarification will be provided in an addendum to the RFP which will be issued and posted on the Purchasing page of the District website at www.SwartzCreek.org no later than three (3) business days prior to the bid opening date for all potential proposers to view.

1.12 RESTRICTION ON COMMUNICATION

A. From the issue date of this RFP until a Contractor is selected and the contract is awarded a prospective Contractor shall not communicate about the subject of this RFP or a Contractor’s bid proposal with the Owner, its Board of Education, or any individual member, administrators, faculty, staff, students, or employees, except for additional requests for clarification in accordance with the paragraph above.

1.13 RELEASE OF CLAIMS

A. Each Bidder by submitting its Proposal releases the Owner from any and all claims arising out of, and related to, this RFP process and selection of a Contractor.

1.14 PROPOSAL COST

A. Respondents of this RFP are responsible for any and all costs incurred by them or others acting on their behalf in preparing or submitting a bid proposal, or otherwise responding to this RFP, or any negotiations incidental to its bid proposal or this RFP.

1.15 COLLUSIVE BIDDING

A. All Bidders certify that its bid proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a bid proposal for the same project and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

1.16 DEFINITIONS

A. Bid Documents are defined as the Instructions to Bidders, Schedule of Events, this RFP, including all Supplemental forms, Attachments, Appendices, Specifications, Drawings and Addenda and the Contract.

B. Addenda are written or graphic instruments issued prior to the due date of bid proposals which modify or interpret the Bid Documents by additions, deletions, clarifications or corrections. All Addenda issued to Bidders prior to the due date of bid proposals shall become part of the Bid Documents and all bid proposals are to include the Project/Work therein described. Each Bid Proposal submitted shall list all Addenda that have been received prior to the due date of bid proposals.

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C. As used in these Instructions to Bidders, the term "Bid Proposal" means a bid proposal prepared and submitted in response to this RFP.

D. As used in these Instructions to Bidders, the term "PSC" refers to the Professional Service Contractor and means Convergent Technology Partners and its assigned representative.

E. Throughout this RFP and Contract, the “Owner” or “District” will be used to refer to Swartz Creek Community Schools and bidders submitting bid proposals will be referred to as "Bidders" or "Vendors” and a successful Bidder or Vendor will be referred to as a “Contractor”.

1.17 BIDDER'S REPRESENTATION

A. Each Bidder, by submitting a Bid Proposal, represents that the Bidder has read and understands the Bid Documents and is familiar with the local conditions under which the project is to be performed. Bidders will be held to have compared the Sites with Bid Documents and have satisfied themselves to all conditions affecting the execution of the Work/Project.

1.18 EXAMINATION OF BID DOCUMENTS

A. A Bidder’s conference will be held Per the Schedule of Events for the purpose of answering any questions from the Vendors and visiting the Sites. The location of the Bidder’s conference is:

Swartz Creek Community Schools Administration Building

8354 Cappy Lane Swartz Creek, Michigan 48473

B. Before submitting a Bid Proposal, each Bidder shall examine the RFP documents carefully and shall read the Specifications and the Bid Documents. Each Bidder shall gather complete information prior to bidding as to existing conditions and limitations under which the Work/Project is to be performed, and shall include in its Bid Proposal a sum to cover the cost of items necessary to perform the Work/Project as set forth in the Bid Documents.

C. No allowance or additional fees will be made to a Bidder because of lack of such examination or knowledge. The submission of a Bid Proposal will be considered as conclusive evidence that the Bidder has made such examination. An on-site-inspection of the Sites during the Bidder’s Conference will be for all Bidders and their subcontractors, if any. Vendors may use subcontractors in connection with the Work/Project performed under this RFP provided the Owner has approved the subcontractors. In using subcontractors, the Vendor agrees to be responsible for all their acts and omissions to the same extent as if the subcontractors were employees of the Vendor. No more than one (1) subcontractor is allowed per discipline.

D. Bidders may make written request to the PSC for interpretation or correction of any ambiguity, inconsistency or error in the Bid Documents that are discovered. These questions shall be submitted to the PSC per the Schedule of Events. Only a written interpretation or correction by Addendum shall be binding on Bidders. No explanations or interpretations requested or made

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1.19 SUBSTITUTIONS

A. Each Bid Proposal shall be based upon the materials and equipment described in the Bid Documents.

B. Voluntary alternates as substitutions for materials and equipment will be considered and evaluated if the Base Bid includes specified materials and equipment. In addition to the Base Bid, the submission of voluntary alternates is acceptable. If a voluntary alternate is submitted for consideration, it shall be expressed on the Bid Form as an “add” or “deduct” amount from the Base Bid. If a voluntary alternate is submitted, the Bidder shall also submit sufficient information in the form of drawings, specifications, and a complete description of the proposed substitute, the cost savings or advantages. Additionally, provide the name of the material or equipment for which it is substituted, drawings, cuts, performance and test data and any other data or information necessary for a complete evaluation, sufficient for analysis of the alternate. The Owner reserves the right to unilaterally accept or reject, in whole or in part, any voluntary alternates.

1.20 BIDDING PROCEDURES

A. All Bids Proposal must be submitted on the Bid Proposal Forms provided as part of the Bid Documents and in accordance with the Advertisement to Bid and Instructions to Bidders.

Bidders must provide a complete list of proposed subcontractors (one per discipline) as indicated on the Bid Forms. Listing two or more subcontractors per discipline will be grounds for disqualification.

B. All Bidders must provide a proposal for the Base Bid that meets or exceeds the specifications set forth in this RFP. However, all Bidders may suggest Alternates if it is felt that the alternate proposal better suits the intent of this RFP. Any Alternate must be listed as such with separate pricing sheets. Any variance of the feature/functionality of the Base Bid must be identified in any Alternates proposed.

C. Prior to the due date for bid proposals, any Addenda will be available for inspection wherever the Bid Documents are kept available for that purpose. No Addendum will be issued later than three (3) days prior to the due date for bid proposals. It is each Bidders responsibility to ascertain prior to submitting a Bid Proposal that he/she has received all Addenda issued and shall acknowledge their receipt in their Bid Proposal Form.

D. All Bids must be signed as follows:

1. Corporations: Signature of an officer of the firm who is authorized to bind the corporation.

2. Partnerships: Signature of one partner who is authorized to bind the firm and all of its Partners.

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3. Bids submitted by Joint Ventures shall be signed by one of the Joint Ventures and shall be accompanied by a certified copy of the Power of Attorney authorizing the individual signing to bind all the Joint Ventures. If a certified copy of the Joint Venture's certificate submitted with the Bid Proposal indicates that all Joint Ventures have signed, no authorization is required.

4. Individuals signing on own behalf: No authorization is required.

5. Individual signing on behalf of another: Power of Attorney or comparable evidence of authority shall accompany Bid.

E. Bid proposals shall be prepared on unaltered Bid Forms, which are a part of this RFP. Bidders shall make no additional stipulations on the Bid Form nor qualify the Bid Proposal in any other manner. Unauthorized conditions, limitations, or provisions attached to the Bid Proposal will be cause for rejection of the Bid Proposal. If alterations by erasure or interlineations are made for any reason, explain over such erasure or interlineations with a signed statement from the Bidder. No additional charges, other than those listed on the Bid Proposal Form and Bid Supplemental Forms, shall be made. Prices quoted will include verification/coordination of order, all costs for shipping, delivery to all Sites, insurance, payment and performance bonds, unpacking, setup, installation, operation, testing, cleanup, training and all other requirements contained in the bid documents.

F. Bids shall be submitted in a sealed envelope. Identified on the face of the envelope:

1. Project name

2. Name and address of Bidder

3. Notation “PAGING SYSTEMS SEALED BID”

G. No responsibility shall attach to the PSC, the Owner, or the authorized representatives of either one, for the premature opening of any Bid Proposal which is not properly addressed, delivered and/or identified. In such event, that Bid Proposal will not be considered and the Bidder will be automatically disqualified from consideration.

H. Negligence in preparation, improper preparation, errors in and/or omissions in the Bid Proposal shall not relieve the Bidder from fulfillment of any and all applicable obligations and requirements of contained in the Bid Documents.

I. The Owner or PSC in making copies available of the Bid Documents to Bidders do so only for the purpose of obtaining bid proposals on the project and do not confer a license or grant of use to a Bidder for any other purpose.

J. All Bidders must complete, sign and return the attached “FAMILIAL DISCLOSURE” and “IRAN ECONOMIC SANCTIONS AFFIDAVITS” with their Bid Proposal.

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K. Bidders must include a Bill of Material (BOM), along with installed line item pricing for all components proposed, including, but not limited to, access points, electronics, peripherals, maintenance and support with the total listed where indicated in the Bid Proposal Forms.

Failure to provide the BOM with line item pricing will result in disqualification of the Bid proposal. This does not preclude filling out the Unit Pricing Form Attachment B.

L. The Owner considers this RFP legally binding and will require that this Request for Proposal and the Bid Proposal be incorporated by reference into any subsequent Contract between the Contractor and the Owner. It should be understood by the Bidder that this means that the Owner expects the Bidder to satisfy all of the requirements and specifications contained in the RFP. Any exceptions to the RFP must be explicitly noted in the Bid Proposal. Lack of listing all exceptions will be considered acceptance of all of the specifications as presented in this RFP

1.21 CONSIDERATION OF BIDS

A. The Bidder acknowledges the right of the Owner to accept or reject any or all Bid proposals, in whole or in part, with or without cause, to waive any irregularities or informalities in this RFP process or any Bid Proposal, and to award the contract to other than the low bidder. In addition, the Bidder recognizes the right of the Owner to reject a Bid Proposal:

1. If the Bidder fails to furnish any required Bid Security, or to submit the data required by the Bid Documents; or

2. If the Bid Proposal is in any way incomplete or irregular; or

3. If the Bidder's performance was unsatisfactory under a prior contract for the construction, repair, modification, or demolition of a facility with the Owner, or a contractor in privacy of contract with the Owner, which was funded, directly or indirectly, by the Owner;

B. The Owner shall have the right to accept alternates in any order or combination and to determine the lowest responsible Bidder on the basis of the sum of the base bid and the alternates accepted.

C. Once the contract is awarded to the Contractor, the contract is contingent upon Swartz Creek Community Schools Board of Education approval and the Contractor providing the Owner with any and all documents required by the RFP prior to commencement of the Work/Project (i.e.

Insurance Certificates, Labor and Material Payment Bond and Performance Bond, etc.).

Further, the Owner reserves the unrestricted right to reduce the contract amount by reducing the scope of Work/project and/or components. Any such action will be taken before specific work on a building or on a project component has commenced. Contract amount shall be reduced or increased based on the unit pricing values.

D. Bidders to whom an award of a contract is under consideration shall submit to the Owner upon his/her request a properly executed Contractor's Qualification Statement, AIA Document A305 or other information format specified by the Owner.

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1.22 BID SECURITY

A. The Bid Proposal shall be accompanied by a Bid Security of a certified check or cashier's check payable to the Owner or by a satisfactory Bid Bond Entity naming the Owner as the obligee and executed by the Bidder and a surety company authorized to do business in the State of Michigan, in an amount identified in the Instructions to Bidders. The check or amount of Bid Bond shall be forfeited to the Owner upon failure of the Contractor to enter into the Contract.

The Contractor's Bid security will be retained until the Contractor has signed the contract and has furnished the required Certificates of Insurance and other required Bonds and documents required by the RFP. Bonds signed by an Attorney-In-Fact must be accompanied by a certified and effectively dated copy of their Power of Attorney.

B. The Owner reserves the right to retain the Bid security of all Bidders until the Contractor enters into the contract or until ninety (90) days after bid opening, whichever is later. If the Contractor refuses to enter into the Contract, the Owner may retain their Bid Security as liquidated damages but not as a penalty.

1.23 PERFORMANCE, LABOR, AND MATERIAL PAYMENT BONDS

A. At or prior to delivery of the signed Contract, the Owner will require the Contractor to secure and post a Labor and Material Payment Bond and a Performance Bond including bonding for all subcontractors, each in the amount of 100% of the Contract Sum including bonding for all subcontractors. Surety shall be a company incorporated in the United States and must appear on the U.S. Treasury Departments approved surety list and be adaptable to the Owner. The Contractor shall obtain such bonds in a manner consistent with Michigan law.

1.24 TAXES

A. Installation services for the tangible personal property purchased by the Owner is not subject to sales taxation. Moreover, the Owner is exempt from taxation on all tangible personal property purchased by the Owner for its use and consumption; however, this exemption would not apply to any materials required under the Bid Documents that are deemed to be a component of a construction/improvement project to the Owner's Sites/Facilities. All prices submitted on the Bid Proposal Form shall be inclusive of any and all applicable taxes.

1.25 PERMITS AND FEES

A. All prices submitted on the Bid Proposal Form shall be inclusive of any and all applicable/required permits and fees.

1.26 MICHIGAN RIGHT-TO-KNOW LAW

A. All Contractors must conform to the provisions of the Michigan Right-To-Know Law, 1986 PA 80, which requires employers to:

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1. Develop a communication program designed to safeguard the handling of hazardous chemicals through labeling of chemical containers, and development and availability of Material Safety Data Sheets.

2. Provide training for employees who work with these chemicals; and

3. Develop a written hazard communications program.

B. The law also provides for specific employee rights. These include:

1. The right to be notified (by employer or Contractor posting) of the location of Safety Data Sheet (SDS);

2. The right to be notified (by employer or Contractor posting) of new or revised SDS no later than five working days after receipt; and

3. The right to request copies of SDS from their employers or Contractors.

C. Provisions of Michigan's Right-to-Know Law may be found in those sections of the Michigan Occupational Safety and Health Act (MIOSHA), which contain Right-to-Know provisions, and the Federal Hazard Community Standard, which is part of the MIOSHA Right-to-Know Law through adoption.

1.27 WITHDRAWAL OF BIDS

A. A Bidder may withdraw its Bid Proposal by written request from an authorized Bidder representative, at any time prior to the due date of bid proposals.

B. No Bidder may withdraw a Bid Proposal for a period of ninety (90) calendar days, following the due date for receipt of bid proposals, and all bid proposals shall be subject to acceptance by the Owner during this ninety (90) day period.

1.28 EXECUTION OF CONTRACT

A. The Contractor to whom the contract is awarded shall, within ten (10) calendar days after Notice of Award and receipt of the contract from the Owner, execute and deliver required copies to the Owner.

B. At or prior to delivery of the executed Contract, the Contractor to whom the contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Bid Documents and such Labor and Materials Payment Bonds and Performance Bond as are required by Owner and any other documents required by this RFP.

C. The Owner shall approve the provided Bonds and Certificates of Insurance before the Contractor may proceed with the Work/Project. Failure or refusal to provide Bonds, Certificates of Insurance or any other documents required by this RFP in a form(s) satisfactory

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1.29 POST BID INFORMATION

A. Bid Form(s) shall be submitted as indicated in the Bid Documents. The Bid Form(s) requires all proposed subcontractors for the project to be named; no more than one per discipline.

1.30 TIME OF COMPLETION

A. The Bidder agrees to complete the Work within the timeframes listed in the Schedule of Events.

1.31 EQUAL OPPORTUNITY

A. The Contractor and all of its subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin.

PART 2 - EXECUTION

2.1 SITE REQUIREMENTS

A. The Owner Sites are both instructional and administrative facilities that provide year-round services to their students, staff and the community. As such, activities in all buildings are critical to the provisioning of services to the students, staff and the community and shall not be interrupted by the Contractor's Work activities.

B. The computer and telephone systems associated with this Work will not be taken off-line or removed from service during normal working hours without coordination of the Owner’s IT department and the staff of affected buildings. Arrangements must be made by the Contractor to coordinate any such activities.

C. The Contractor will be required to work around all of the conditions listed above, as well as working with the Owner’s staff to minimize disruptions to normal Owner activities.

D. Installation Guidelines

1. All Work performed on this Project will be installed in accordance with the current edition of the Michigan Electrical Code, the current edition of the BICSI Telecommunications Distribution Methods Manual, the current edition of the BICSI Cabling Installation Manual, the latest issue of the TIA Standards as published by Global Engineering Documents as TIA Commercial Building Telecommunications Standard, and all local codes and ordinances.

2.2 QUALITY ASSURANCE

A. Project Manager

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1. The Contractor will provide a full-time Project Manager who will act as a single point of contact for all activities regarding this Project. The Project Manager must be a management employee and will not be involved in personally performing craft installation Work

2. The Project Manager is required to attend necessary technology and construction meetings for coordination before Work is started and construction meetings once Work is in progress.

3. The Project Manager will be required to make on-site decisions regarding the scope of the Work and any changes required by the Work.

4. The Project Manager will be totally responsible for all aspects of the Work and shall have the authority to make immediate decisions regarding implementation or Owner approved changes to the Work.

B. Compliance with Laws and Regulations

1. The Contractor performance of the Work shall comply with all applicable federal, state, and local laws, rules, and regulations and Owner policies, procedure, rules and regulations. The Contractor shall give required notices, shall procure necessary governmental licenses and inspections, and shall pay without burden to the Owner, all fees and charges in connection therewith unless specifically provided otherwise. In the event of violation, the Contractor shall pay all fines and penalties; including attorney's fees and other defense costs and expenses in connection therewith.

C. Federal Communications Commission

1. Equipment requiring FCC registration or approval shall have received such approval and shall be appropriately identified.

D. Codes, Standards, and Ordinances

1. All Work shall conform to the latest edition of the Michigan Electrical Code, the Building Code, and all local codes and ordinances, as applicable. Current versions of TIA-568 and TIA-569 shall be adhered to during all installation activities. Methodologies outlined in the latest edition of the BICSI Telecommunications Distribution Methods Manual shall also be used during all installation activities. Should conflicts exist with the foregoing, the authority having jurisdiction for enforcement will have responsibility for making interpretation. The Contractor is wholly responsible to meet or exceed all codes, standards, regulation, manufacturer installation standards and industry best practices.

2.3 SAFETY

A. The Contractor shall take the necessary precautions and bear the sole responsibility for the safety of the methods employed in performing the Work. The Contractor shall at all times comply with the regulations set forth by federal, state, and local laws, rules, and regulations

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2.4 INSPECTION, ACCEPTANCE, AND TITLE

A. Inspection and Acceptance will be upon successful installation unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the Contractor until acceptance by the Owner, unless loss or damage results from negligence by the Owner. If the materials or services supplied to the Owner are found to be defective or do not conform to the specifications, the Owner reserves the right to cancel the Contract upon written notice to and return products at the Contractor's expense, based upon the terms of the Contract.

1. When the Owner is referred to in this section of the RFP relative to inspections, the Owner has designated the PSC as the party to perform such inspections on behalf of the Owner.

Notwithstanding the above, the Owner may also perform such inspections along with the

PSC.

B. The Owner shall at all times have access to the Work wherever it is in preparation or progress, and shall provide proper facilities for such access and for inspection.

C. The Contractor shall not close up any Work until the Owner or applicable AHJ has inspected the Work. Should the Contractor close up the work prior to inspection, the Contractor shall uncover the Work for inspection at no cost to the Owner, and then recover the Work according to the specifications contained herein. The Contractor shall notify the Owner and applicable AHJ in writing when the Work is ready for inspection. The Owner and AHJ will inspect the Work as expeditiously as possible after receipt of notification from the Contractor.

2.5 STATUS REPORTS, MEETINGS AND CONSTRUCTION COORDINATION

A. It shall be the Contractor’s responsibility to provide the Owner / PSC with written weekly project status reports while actively engaged in craft work and a summary report at the beginning of periods of inactivity between phases or construction delays noting status at that time and expected date of return to work in addition to the requirements listed below. These reports are required and shall include, but not be limited to:

B. Project completion percentage.

C. Any and all problems that were encountered.

D. Any foreseeable problems that may arise.

E. General status of the project

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F. The Owner / PSC reserves the right to hold additional status meetings on a regular basis with the Contractor’s Project Manager.

END OF SECTION

SCHEDULE OF EVENTS 00 30 10 - 1 of 1 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2016

SECTION 00 30 10 - SCHEDULE OF EVENTS

The following is a projected schedule of events for this project. The schedule may change depending upon the results of the responses and a final schedule will be established prior to contracting with the Contractor. Additionally, the final schedule shall be subject to change based on construction schedule and progress.

EVENT DATE

Bid Release 05/08/19

Bidder’s Conference Date and time 05/13/19 @ 3:30PM

Final Date and time for Questions 05/17/19 @ 5:00PM

Bid Due Date/time and Public Opening 05/22/19 @ 2:00PM

Contract Award 06/10/19

Project Start Date 06/12/19

Project Completion 08/23/19

End of Section

BID PROPOSAL FORM 00 40 10 - 1 of 3 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SECTION 00 40 10 - BID PROPOSAL FORM

OWNER: Christina Gray, Executive Director of Business and Finance Swartz Creek Community Schools – Administration Building 8354 Cappy Lane Swartz Creek, Michigan 48473

PROJECT: Paging Systems Bid Pack 1

NAME OF BIDDER:

BASE BID:

Lump sum bid for all work specified and shown on the drawings as indicated for base bid in the amount of:

____________________________________________________ Dollars ($ )

The Bid Proposal amount shall be shown in both words and figures. In the case of discrepancy, the amount shown is words shall govern.

BASE BID: The undersigned, having examined the Bid Documents and examined the conditions affecting the Work/Project, hereby proposes and agrees to furnish all of the labor, materials, and equipment and perform all work necessary to complete the Work/Project as required by the Bid Documents for the stipulated sum identified above and detailed in Supplemental A (Cost Analysis Worksheet). The Bid Documents set forth the terms and conditions upon which the Bidder will provide a "turnkey" solution for the installation and operation of the project for use by the Owner and represents and warrants that the design, operation and functionality of the project are in accordance with the Bid Documents. All prices provided by the Bidder on this Bid Proposal Form must include all cables, connectors, equipment etc. that are necessary to the make the project fully operational for the intent and purpose stated in the Bid Documents

BID SECURITY: Enclosed herewith find (Certified Check)/ (Bid Bond) in the amount of $ ______ being five percent (5%) of the maximum Bid Proposal herein, made payable to Swartz Creek Community Schools or naming Swartz Creek Community Schools as obligee. The proceeds of which are to remain the property of Swartz Creek Community Schools, if the Bidder does not, within ten (10) days after notice of the acceptance of Bid Proposal, enter into the Contract.

BID PROPOSAL FORM 00 40 10 - 2 of 3 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized

TAXES: Please identify the amount, if any, of this Bid Proposal that has been attributed to sales or use tax. If an amount has been attributed to such tax, please identify which components of the Bid to which the tax has been attributed. Break down by bid category.

SUBCONTRACTORS

Bidders must provide attach complete list of proposed subcontractors (one per discipline), if any are proposed to be utilized on the project. Listing two or more subcontractors per discipline will be grounds for disqualification. Break down by bid category.

EXCEPTIONS

Any Exceptions to the terms and conditions contained in the RFP or contract must be identified below:

(Identify each with specific RFP section, attach a separate sheet if required) Referring to an annotated RFP is NOT acceptable.

ADDENDA

This RFP incorporates the following Addenda:

Addendum No. Dated ____________ Addendum No. Dated ______________

Addendum No. Dated ____________ Addendum No. Dated ______________

Addendum No. Dated ____________ Addendum No. Dated ______________

BID PROPOSAL FORM 00 40 10 - 3 of 3 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized

BID PROPOSAL FORM REQUIRED ATTACHMENTS:

The following Bid Form Proposal Supplements are attached hereto and are considered an integral part of this Bid Proposal Form:

SUPPLEMENTAL A – Cost Analysis Worksheet SUPPLEMENTAL B – Unit Pricing SUPPLEMENTAL C – Mandatory Alternates SUPPLEMENTAL D – Voluntary Alternates SUPPLEMENTAL E – Familial Disclosure Affidavit SUPPLEMENTAL F – Iran Economic Sanctions Act Compliance Affidavit

Additionally, the following information must also be included in order for the bid proposal to be considered compliant:

Comprehensive Narrative of the proposed System/Solution Diagrams or Schematics supporting the System/Solution Narrative Bill of Material and installed pricing Other information as indicated herein.

BIDDER NAME:

ADDRESS:

DATE:

TELEPHONE:

EMAIL ADDRESS: ______________________

If award is made to our firm based upon our Bid Proposal, we agree to enter into the form of Contract with the School District in accordance with this Request for Proposal, the contract and our Bid Proposal.

My signature certifies that the Bid Proposal as submitted complies with all terms and conditions as set forth in this Request for Proposal, unless specifically enumerated as an exception as part of this Bid Proposal Form.

I hereby certify that I am authorized to sign as a Representative for the Firm:

(Authorized Signature) (Title)

SUPPLEMENTAL A COST ANALYSIS WORKSHEET 00 40 11 -1 of 1 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SUPPLEMENTAL A - COST ANALYSIS WORKSHEET

Provide separate forms for each category bid

OWNER: Christina Gray, Executive Director of Business and Finance Swartz Creek Community Schools – Administration Building 8354 Cappy Lane Swartz Creek, Michigan 48473

BIDDER:

ADDRESS:

BASE BID BREAKDOWN

Building COMPONENT Pricing Dieck Elementary Material

Labor Sub Total

Elms Elementary Material Labor

Sub Total

Gaines Elementary Material Labor

Sub Total

Morrish Elementary Material Labor

Sub Total

Sub-Total Material Sub-Total Labor

Total

Bid Bond Proposal Total

SUPPLEMENTAL B UNIT PRICING 00 40 12 - 1 of 1 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SUPPLEMENTAL B - UNIT PRICING

Unit Pricing: In addition to the required Bill of Material (BOM) with installed unit prices, please provide the following specific unit pricing, which shall be considered firm pricing during the contract period and not subject to change. BOM Unit prices will be used to modify quantities prior to award, the Unit Prices below will be used to determine pricing (Inclusive of licenses, labor and material including connectivity and programming into system) for additions and deletions during the contract period (after award).

Item Part Number Unit Price

Paging speaker – Ceiling

Paging speaker – Wall

Cable run for speaker – up to 150’

Cable run for speaker – between 151’ and 300’

Cable run for speaker – longer than 300’

SUPPLEMENTAL C MANDATORY ALTERNATES 00 40 13 - 1 of 1 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized

SUPPLEMENTAL C - MANDATORY ALTERNATES

Mandatory alternate 1: Provide pricing for total re-wire and re-speaker without pretesting.

SUPPLEMENTAL D VOLUNTARY ALTERNATES 00 40 14 - 1 of 1 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SUPPLEMENTAL D - VOLUNTARY ALTERNATES

VOLUNTARY ALTERNATE 1:

Add/Deduct/No Change

Dollars ($ )

VOLUNTARY ALTERNATE 2:

Add/Deduct/No Change

Dollars ($ )

VOLUNTARY ALTERNATE 3:

Add/Deduct/No Change

Dollars ($ )

SUPPLEMENTAL E FAMILIAL DISCLOSURE AFFADAVIT 00 40 15 - 1 of 1 This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SUPPLEMENTAL E - FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Swartz Creek Community Schools (the “District”) Request for Proposal(s), hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Bidder, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER:

By:

Title:

STATE OF MICHIGAN

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, 2016, by

, Notary Public

______________ County, Michigan

My Commission Expires: ___________

Acting in the County of: ___________

SUPPLEMENTAL F – IRAN ECONOMICS SANCTION AFFIDAVIT OF COMPLIANCE 00 41 60 - 1 of 1 This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SUPPLEMENTAL F - AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named applicant (the “Applicant”), pursuant to the compliance certification requirement provided in the Rochester Community Schools (the “District”) Request For Proposals for PA (the “RFP”), hereby certifies, represents and warrants that the Applicant (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Applicant is awarded a contract as a result of the aforementioned RFP, the Applicant will not become an “Iran linked business” at any time during the course of performing the Work or any services under the contract.

The Applicant further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three

(3) years from the date it is determined that the person has submitted the false certification.

APPLICANT:

Name of Applicant

By:

Title:

Date:

STATE OF Michigan

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, ____, by

____________________________________, Notary Public ______________ County, __________

My Commission Expires: ___________

Acting in the County of: ___________

PAGING SYSTEMS 27 51 13 1 -18

CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners.

Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2019

SECTION 27 51 13 – PAGING SYSTEMS

PART 1 - GENERAL

1.1 GENERAL REQUIREMENTS AND SCOPE

A. The Owner is seeking proposals for 4 stand-alone 100% turnkey paging systems, which can be, in the future can be networked as a unified paging system for all buildings within the district.

The successful bidder shall be required to design, furnish and install all equipment, accessories, and materials in accordance with these performance specifications and drawings to provide a complete, fully functional, and operating paging system.

B. The paging systems shall be new, of modern design, and current standard production of the manufacturer.

C. The new paging systems must work with the District’s existing Local Area Network and telephone system. The new paging systems shall reuse all existing speakers and wiring.

D. The contractor is responsible for:

1. Final system design

2. Pre-installation resting and documentation

3. Any additional required data gathering such as building schedules

4. Coordination with service providers or telephone vendor as required

5. Configuration and programming

6. All other system recommendations to meet the Owner’s requirements, as outlined in this document.

7. Post installation testing, documentation and closeout.

E. Provide a narrative summary of the proposed solution, including diagrams or illustrations as necessary for ease of understanding your proposal.

F. The Bidder's proposal must also state in detail the extent to which the quoted system meets, exceeds, or fails to meet the following requirements. Provide as part of the bid proposal, a complete bill of materials, including catalog cuts and equipment configurations.

G. The Contractor shall provide the services necessary to furnish, install, train, and to provide maintenance to support the paging system conforming to acceptable industry standards. All work shall be in accordance with the true intent of the specifications, and as required herein, to leave the paging system complete and in satisfactory operating condition, excluding those items listed under “Work by Others.”

PAGING SYSTEMS 27 51 13 2 -18

CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners.

H. All requirements indicated herein shall be pertain to the system in each building not the total district-wide. For example: the quantity of ports specified for telephone access shall mean ports available at each building, RAM size shall mean the size at each building, not the aggregate total district-wide, etc.

1.2 RELATED DOCUMENTS

A. Drawings and general provisions of Contract apply to this Section.

1.3 APPLICABLE CODES AND STANDARDS

A. All devices of the system shall be listed by UL (Underwriters Laboratory). All components of the system shall bear the UL label.

B. The system shall be installed in strict accordance with all the requirements of NFPA 70 and the Michigan Electrical Code.

C. The system shall be installed in strict accordance with the requirements of the Americans with Disabilities Act (ADA).

D. The system shall be installed in strict accordance with the requirements of all other applicable codes as well as all Federal, State and local codes.

1.4 SUMMARY

A. Swartz Creek Community Schools is replacing aging zoned, TOA building-wide paging systems with a new, “state of the art” paging system with technology bond funds. The new solution must allow building systems to communicate with a future main system in the administration building via existing Wide Area Network using IP protocol. Future connectivity to the “head-end” shall not require software, hardware, or firmware upgrades to accomplish this. Operation within each building will be analog to end points. (speakers, etc.)

B. This phase of the project will include 4 instructional buildings

1. Dieck Elementary

2. Elms Elementary

3. Gaines Elementary

4. Morrish Elementary

1.5 SITE CONDITIONS

A…