SCCF_Shower_Door_Replacement_Specifications_12.17.24.pdf

Invitation to Bid (ITB)

Specifications for Sixteen (16) Shower Doors Assemblies at

South Central Correctional Facility (SCCF)

Tennessee Department of Correction (TDOC)

I. GENERAL

a. Introduction:

This procurement is for the Tennessee Department of Correction (TDOC) to provide sixteen (16) Pre-Hung Stainless Steel Shower Door Assemblies for the Columbia units at the South-Central Correctional Facility (SCCF). SCCF is an active correctional facility built in the early 1990s, located in Wayne County, TN, at 555 Forest Avenue, Clifton, TN 38425. The existing shower door assemblies require replacement as they have exceeded their useful life.

Contractor pricing must be inclusive of all costs associated with the delivery of goods and services under this procurement, including materials, labor, travel/trip charges, equipment, tools, supplies, and other related expenses.

b. Delivery, Storage, and Protection:

i. Delivery: This facility is equipped with a loading dock and is open for receiving Monday through Friday, 8:00

A.M. until 3:30 P.M. CST; excluding State holidays.

ii. Packaging: Secure shipping container or crate, skid construction for heavy equipment.

iii. Packing List: Clearly indicate the shipping address and provide a brief description of the contents. Attach the packing list.

iv. Protection: Material and equipment shall be properly protected from injury or damage during delivery and acceptance

v. Payment for Freight Charges: Freight charges will be included in the bid. The State is not responsible for any additional freight charges.

vi. Inspection and Acceptance: All items in this order must be thoroughly inspected by the SCCF Facility Supervisor upon delivery. Final acceptance of delivery is contingent upon inspection and written sign-off by the Facility Supervisor.

c. Warranty:

i. Parts and labor warranty for any part(s) that fails as a result of a defect in material or workmanship during the first year (1) after the date of original installation.

ii. Warranty Period: One (1) year from installation.

II. INSTALLATION

The contractor is responsible for providing the 16 pre-hung stainless steel shower doors, complete with 12-gauge type 303 stainless steel frames and full mortise stainless steel hinges. The doors must be fully assembled, with new door locks, and ready for installation, which the site will install.

Pre-bid Site Visit:

The Contractor is strongly encouraged to visit the job site to take exact measurements, account of the handing of the door, and all pertinent details prior to bidding.

Exact measurements shall be the responsibility of the Contractor, and no allowances shall be made by the State for errors in measurements.

Site inspections may be arranged by contacting:

South Central Correctional Facility Donnie Myatt, Sean Allnatt 555 Forest Avenue Clifton, TN 38425 Tel: 931-676-5372 Donnie Cell: 731-316-5131 Sean Cell: 931-213-1274 Email: Donnie.l.myatt@tn.gov

III. SCOPE

a. Provision of Pre-Hung Stainless Steel Shower Door Assembly:

i. Provide sixteen (16) new 12-gauge type 303 stainless steel doors sized complete with 12-gauge type 303 stainless steel frames and full mortise stainless steel hinges.

By one of the following suppliers:

a. Ceco Door, 9159 Telecom Drive, Milan TN 38358 Phone 888-264-7474

b. Florida Detention Systems Inc., 720 SE 31st Street, Melrose, Florida 33666 Phone 352-578-2351

c. Cornerstone Detention Inc., 20871 Sandy Road, Tanner, AL 35671 Phone 256-355-2296

d. Or any other Vendors who can meet these same specifications in a.) below will be approved as a supplier.

ii. Due to the age, condition, and varying sizes of the door openings, the Contractor will be responsible for all exact measurements needed.

iii. Measurements of the shower doors will be provided by the Contractor. These drawings are labeled by “Tag Numbers” for identification purposes. The quantities needed have been assigned by these Tag Numbers and are as follows:

mailto:Donnie.l.myatt@tn.gov

a. SDL1-2145-RH = seven (7) each

b. SDL1-2145-LH= eight (8) each

c. SDR2-2145-RH= one (1) each

Total = sixteen (16) doors

b) Detention Grade Shower Door:

Qty (16) - 12-gauge Stainless Steel Security Hollow Metal Doors to include:

1 Door Size Approximately 27-5/8" x 77-3/8" x 2" (some LH some RH as above)

2 Frame 12-gauge type 303 stainless steel frames sized and prepped with new hinges and door locks as required.

3 4-1/2" x 4-1/2" Stainless Steel Security Hinges and Screws (or continuous Stainless-Steel hinges may be substituted.)

4 Each door shall be prepped for detention grade paracentric lock on the outside face of the door only.

5 16" x 16"x 3/8" Perforated Steel Insert UPPER Vision Panel

6 8” x 16” x 3/8” Perforated Steel Insert LOWER vision panel

7 5" x 16" Cuff Port with locking cover on door exterior. The locking cover shall have a detention grade paracentric lock on the outside face of the door only.

8 D-Ring Pull on outside of door (dayroom side).

9 Recessed pull on inside of door (Shower stall side).

10 Field Measurement to match door preparation to the existing frames. (Trip Charges)

11 Delivery to Facilities

12 See Figures 1.1 and 1.2 Below. Please note that the grate insert above the door in figure 1.1 below is not included in these specifications.

Figure 1.1. Door Example Photographs

Figure 1.2 Door Example Photographs

iv. Materials Specification:

Pre-purchased doors may be manufactured by any supplier provided that they meet this specification section, and all hardware, glass, and paracentric locks must be in accordance with “Section IV. INDUSTRY STANDARDS,” guaranteeing precise alignment, proper fit, and optimal functionality.

Provide Hollow Galvanized Steel doors with seamless 12 gage stainless steel skin and stiffened steel cores reinforced at hinges, strikes, closers, lock pockets, etc., and edge channels welded so they are flush with the edge of the doors on all four sides.

Provide 12-gauge type 303 stainless steel frames with multipurpose stud anchors and/or masonry wire anchors new hinges and door locks as required.

Full mortise stainless steel hinges with security studs shall be grade 1 per ANSI A156.1 and ASTM F1450.

Vision panels for openings shall be perforated steel inserts, they shall be 1/8” thick stainless steel with 3/8” diameter holes offset each row and spaced to provide a minimum clear opening of 40%. (See Figures 1.1 and 1.2 above.)

The lock pocket in the door shall match the paracentric locks in use by the facility. Both locks shall be keyed alike on each door at the direction of the key control officer.

Manufacturers include:

Willoughby Locking systems WLS-1710 Paracentric Locks and Southern Steel 1010A1 Paracentric Locks.

Touch and sight recognition to facilitate the manual release of egress door lock cylinders is to be provided using a life safety identification tag 1.5” x 1.5” mounted on the jamb above the mechanical lock cylinder on the outsides of the doors.

All submittals must be approved in writing by TDOC Facilities, Planning, and Construction by Carlo.Caamano@TN.Gov before the vendor orders or delivers them to the site.

The door and hardware shall all comply with all installation tolerances indicated in HMMA 841-13 standards and meet the requirements to be considered a Detention Grade 1 door installation according to the latest edition of

ASTM F 1450.

For purposes of the Warranty Period, this shall be a time certain, 12 months after Key Control Staff accepts the last door.

IV. INDUSTRY STANDARDS

American Society for Testing and Materials (ASTM)

(https://www.astm.org)

The awarded Contractor shall adhere to the following specifications, test methods, and standards:

F 1450 Standard test method for hollow metal swinging door assemblies for detention facilities

C 1107 Standard Specification for Packaged Dry, Hydraulic-Cement Grout (Nonshrink)

E 488 Standard Test Methods for Strength of Anchors in Concrete Elements

Hollow Metal Manufacturer’s Association (HMMA)

A Division of the National Association of Architectural Metal Manufacturers (NAAMM)

(https://www.naamm.org)

The awarded Contractor shall adhere to the following specifications, test methods, and standards:

863-04 Specifications for Detention Security Hollow Metal Doors And Frames

841-13 Tolerances and Clearances for Commercial Hollow Metal Doors and Frames

V. SECURITY REQUIREMENTS FOR SITE VISITS

a. Identification of Contractor Personnel:

i. All Contractor personnel shall be subject to a background check conducted by the institution prior to being permitted to enter the institution. The Contractor shall complete all background check information.

Background check forms from the National Crime Information Center (NCIC) provided by the Warden shall be completed prior to Contractor’s mobilization to the site. Background checks shall be performed on employees, delivery drivers and vehicle operators employed by the Contractor or sub-Contractors. Any consistent driver that frequents the project site shall require a background check. Contractor should assume that background checks shall take a minimum of 7 business days to complete. The Contractor shall notify the Warden and https://www.astm.org/ https://www.naamm.org/ complete the background check forms for all replacement and/or new employees, drivers, etc. not identified in the initial list of site personnel. Background checks may be repeated on any employee at any time. Any subsequent information, such as a recent arrest, may result in denial of access.

ii. A valid driver’s license number, social security number, date of birth and/or other similar information is required for a NCIC background check. NCIC information shall not be disclosed to or discussed with the Contractor. Per applicable laws and TDOC policy, NCIC information shall remain confidential.

iii. The Contractor shall identify for the Warden, promptly upon their employ, persons who have been previously convicted of a felony, incarcerated, or who have a family member currently incarcerated at the institution.

Warden may require such persons to be excluded from working on the premises.

iv. Denial of access decisions by the Warden shall be final and non-negotiable.

v. An identification card or pass may be provided to each worker employed by the Contractor who enters the secure confines of the institution. Workers shall be required to show a valid government issued photo identification card in order for a card to be issued. Identification cards shall be worn in plain sight at all times.

If lost or stolen, the Contractor shall report to the Warden for issuance of a new card. Identification cards shall be returned to the Warden upon completion of work or termination of employment. The cost of replacement cards/ID shall be the Contractor’s responsibility.

b. Security Policies

i. The Contractor is advised that this is a correctional institution, and Contractor’s employees are required to strictly abide by all Tennessee Department of Correction and South Central Correctional Facility policies and procedures at all times. Deviations from these policies by the Contractor or the Contractor’s employees shall not be tolerated and shall be considered grounds for immediate contract cancellation.

ii. Contractor’s employees and vehicles are subject to search. Per TDOC policy 506.06, all persons and property are subject to search. Drugs, alcohol, firearms, ammunition, explosives, and weapons are prohibited. Violators shall be prosecuted.

iii. In accordance with TDOC Policy 506.05 and Policy 506.06, daily and upon every entrance and exit of the secure compound, all persons, tools, materials, and equipment shall be thoroughly inspected and searched. These searches shall include but are not limited to visual inspection, frisk searches, X-ray machines, metal and cell phone detection devices, and full body scanners.

iv. All tools shall be documented, itemized, and inspected before workers shall be allowed to enter the secure compound or depart from the secure compound. A copy of all itemized inventories shall be maintained at the checkpoint area where the tools enter the compound. It is the responsibility of the Contractor to maintain security of all tools while on the secure compound and State property. If a tool or material where to be misplaced, it is the responsibility of the Contractor to immediately inform the escort, security or facility staff in the area.

v. TDOC policy 206.02 restricts and may prohibit the usage of cellular telephones at this Correctional facility. Use of cellular telephones while on State property shall require the prior approval of the Warden. The Warden’s decision shall be based on the Contractor’s need to perform his/her job responsibility. Contractors have no guarantee that approval shall be granted.

Contractors shall anticipate delays as workers enter and exit the secure compound due to the time required to adhere to these policy restrictions. These measures are in place for the safety of staff, visitors, contractors, and offenders. The State shall not unduly delay the process of ingress and egress, but these delays may be unavoidable as the facility is required to maintain the highest standards of security to ensure safety. The State shall not be billed for any item or cost outside of the agreed upon costs as noted in the solicitation that result from these delays.

c. Tobacco Free Facility:

i. SCCF is a tobacco free facility. Any tobacco product(s) outside a secure vehicle shall be considered contraband on State property. This rule applies to all staff, Contractors & visitors.