SCCF_Shower_Door_Replacement_Specifications_11.7.24.pdf

Invitation to Bid (ITB)

Specifications for Sixteen (16) Shower Doors at South Central Correctional Facility (SCCF)

Tennessee Department of Correction (TDOC)

I. GENERAL

a. Introduction:

This is a procurement for the Tennessee Department of Correction (TDOC) for the provision of sixteen (16) stainless steel shower doors in the Columbia units at the South-Central Correctional Facility (SCCF). The facility is an active correctional facility built in the early 1990s, and it is located in Wayne County, TN, at 555 Forest Avenue in Clifton, TN 38425. These doors need to be replaced because their age has exceeded their useful life. Contractor pricing shall be inclusive of all costs associated with the delivery of goods and services as a part of the procurement, such as materials, labor, travel/trip charges, equipment, tools, supplies, etc.

b. Delivery, Storage, and Protection:

i. Delivery: This facility is equipped with a loading dock and is open for receiving Monday through Friday, 8:00 A.M. until 3:30 P.M. CST; excluding State holidays.

ii. Packaging: Secure shipping container or crate, skid construction for heavy equipment.

iii. Packing List: Clearly indicate the shipping address and provide a brief description of the contents. Attach the packing list.

iv. Protection: Material and equipment shall be properly protected from injury or damage during storage, installation, and acceptance. During installation, SCCF may offer storage space for proper protection of material and equipment upon request and approval. No tools or material shall be stored on the secured compound without written approval from the Warden.

v. Payment for Freight Charges: Freight charges will be included in the bid. The State is not responsible for any additional freight charges.

c. Warranty:

i. Parts and labor warranty for any part(s) that fails as a result of a defect in material or workmanship during the first year (1) after the date of original installation.

ii. Warranty Period: One (1) year from installation.

II. INSTALLATION

All work is to be performed in a professional manner. The contractor is responsible for providing the doors, which the site will install.

The contractor is strongly encouraged to visit the job site to take exact measurements prior to bidding. Exact measurements are the contractor's responsibility, and the state shall not make allowances for errors in measurements.

Site inspections may be arranged by contacting:

South Central Correctional Facility Donnie Myatt, Sean Allnatt 555 Forest Avenue Clifton, TN 38425

Tel: 931-676-5372 Donnie Cell: 731-316-5131 Sean Cell: 931-213-1274 Email: Donnie.l.myatt@tn.gov

III. SCOPE

b. Provision of new doors:

i. Provide new 12-gauge type 303 stainless steel doors sized and prepped for new hinges and door locks that coordinate with existing frames or provide new frames prehung as required. By one of the following suppliers:

a. Ceco Door, 9159 Telecom Drive, Milan TN 38358 Phone 888-264-7474

b. Florida Detention Systems Inc., 720 SE 31st Street, Melrose, Florida 33666 Phone 352-578-

c. Cornerstone Detention Inc., 20871 Sandy Road, Tanner, AL 35671 Phone 256-355-2296

d. Or any other Vendors who can meet these same specifications in a.) below will be approved as a supplier.

ii. Due to the age, condition, and varying sizes of the door openings, the Contractor will be responsible for all exact measurements needed.

iii. Measurements of the shower doors will be provided by the Contractor. See drawings attached for indications of doors features and dimensions per “Tag Numbers” below for instance SDL1 Etc. and these are in the quantities of LH left hand doors and RH right hand doors as follows:

a. SDL1-2145-RLH = seven (7) each

b. SDL1-2145-LH= eight (8) each

c. SDR2-2145-RH= one (1) each

Total = sixteen (16) doors

a) Detention Grade Shower Door:

Qty (16) - 12-gauge Stainless Steel Security Hollow Metal Doors to include:

1 Door Size (Approximately 27-5/8" x 77-3/8" x 2" some LH some RH as above)

2 Prepped for Qty (3) 4-1/2" x 4-1/2" Stainless Steel Security Hinges each door.

3 4-1/2" x 4-1/2" Stainless Steel Security Hinges and Screws (or continuous Stainless-

Steel hinges may be substituted.)

4 Prepped for Detention Grade Paracentric Lock on Outside Face of Door Only

5 16" x 16"x 3/8" Perforated Steel Insert or Glass Clad Polycarbonate Vision Panel

6 5" x 16" Cuff Port with Locking Cover on Door Exterior. The Locking Cover shall have a Detention Grade Paracentric Lock on Outside Face of Door Only.

7 D-Ring Pull

8 Field Measurement to match door preparation to the existing frames. (Trip Charges)

9 Delivery to Facilities

10 See Figures 1.1 and 1.2 Below.

mailto:Donnie.l.myatt@tn.gov

Figure 1.1. Door Example Photographs

Figure 1.2 Door Example Photographs

iv. Materials Specification:

Pre-purchased doors may be manufactured by any supplier provided that they meet this specification section, and all hardware, glass, and paracentric locks must be in accordance with “Section IV. INDUSTRY STANDARDS,” guaranteeing precise alignment, proper fit, and optimal functionality. Provide Hollow Galvanized Steel doors with seamless 12 gage skin and stiffened steel cores reinforced at hinges, strikes, closers, lock pockets, etc., and edge channels welded so they are flush with the edge of the doors on all four sides.

Full mortise stainless steel hinges with security studs shall be grade 1 per ANSI A156.1 and ASTM F1450. The frames will be welded and patched with repair steel 12 gage with field-applied galvanized touch-up paint. All hardware accessories, such as thresholds, stops, and closers, shall be included.

All moldings may only be secured with ¼-28 hardened stainless steel security-grade fasteners spaced 2” in from corners and 8” oc and caulked with “pick-proof " security-grade sealants.

Vision panels for windows shall be Either steel or High-security glazing. If steel, they shall be 1/8” thick stainless steel with 3/8” diameter holes offset each row and spaced to provide a minimum clear opening of 40%, with one panel per door. (See Figures 1.1 and 1.2 above.) If glazing is used, this panel must be glass-clad polycarbonate and comply with ASTM F-1 915 Grade 2, 40-minute containment rated.

The lock pocket in the door shall match the paracentric locks in use by the facility. Both locks shall be keyed alike on each door at the direction of the key control officer. Manufacturers include:

Willoughby Locking systems WLS-1710 Paracentric Locks and Southern Steel 1010A1 Paracentric Locks.

Touch and sight recognition to facilitate the manual release of egress door lock cylinders is to be provided using a life safety identification tag 1.5” x 1.5” mounted on the jamb above the mechanical lock cylinder on the outsides of the doors. If existing, this may be left in place; otherwise, a new one shall be installed by the state.

All submittals must be approved in writing by TDOC Facilities, Planning, and Construction at 615-647-3575 before the vendor orders or delivers them to the site.

The door and hardware shall all comply with all installation tolerances indicated in HMMA 841-13 standards and meet the requirements to be considered a Detention Grade 1 door installation according to the latest edition of ASTM F 1450. For purposes of the Warranty Period, this shall be a time certain, 12 months after Key Control Staff accepts the last door.

IV. INDUSTRY STANDARDS

American Society for Testing and Materials (ASTM)

(https://www.astm.org)

The awarded Contractor shall adhere to the following specifications, test methods, and standards:

F 1450 Standard test method for hollow metal swinging door assemblies for detention facilities

C 1107 Standard Specification for Packaged Dry, Hydraulic-Cement Grout (Nonshrink)

E 488 Standard Test Methods for Strength of Anchors in Concrete Elements

Hollow Metal Manufacturer’s Association (HMMA)

A Division of the National Association of Architectural Metal Manufacturers (NAAMM)

(https://www.naamm.org) https://www.astm.org/ https://www.naamm.org/

The awarded Contractor shall adhere to the following specifications, test methods, and standards:

863-04 Specifications for Detention Security Hollow Metal Doors And Frames

841-13 Tolerances and Clearances for Commercial Hollow Metal Doors and Frames

V. SECURITY REQUIREMENTS FOR SITE VISITS

a. Identification of Contractor Personnel:

i. All Contractor personnel shall be subject to a background check conducted by the institution prior to being permitted to enter the institution. The Contractor shall complete all background check information.

Background check forms from the National Crime Information Center (NCIC) provided by the Warden shall be completed prior to Contractor’s mobilization to the site. Background checks shall be performed on employees, delivery drivers and vehicle operators employed by the Contractor or sub-Contractors. Any consistent driver that frequents the project site shall require a background check. Contractor should assume that background checks shall take a minimum of 7 business days to complete. The Contractor shall notify the Warden and complete the background check forms for all replacement and/or new employees, drivers, etc. not identified in the initial list of site personnel. Background checks may be repeated on any employee at any time. Any subsequent information, such as a recent arrest, may result in denial of access.

ii. A valid driver’s license number, social security number, date of birth and/or other similar information is required for a NCIC background check. NCIC information shall not be disclosed to or discussed with the Contractor. Per applicable laws and TDOC policy, NCIC information shall remain confidential.

iii. The Contractor shall identify for the Warden, promptly upon their employ, persons who have been previously convicted of a felony, incarcerated, or who have a family member currently incarcerated at the institution. Warden may require such persons to be excluded from working on the premises.

iv. Denial of access decisions by the Warden shall be final and non-negotiable.

v. An identification card or pass may be provided to each worker employed by the Contractor who enters the secure confines of the institution. Workers shall be required to show a valid government issued photo identification card in order for a card to be issued. Identification cards shall be worn in plain sight at all times. If lost or stolen, the Contractor shall report to the Warden for issuance of a new card.

Identification cards shall be returned to the Warden upon completion of work or termination of employment. The cost of replacement cards/ID shall be the Contractor’s responsibility.

b. Security Policies

i. The Contractor is advised that this is a correctional institution, and Contractor’s employees are required to strictly abide by all Tennessee Department of Correction and South Central Correctional Facility policies and procedures at all times. Deviations from these policies by the Contractor or the Contractor’s employees shall not be tolerated and shall be considered grounds for immediate contract cancellation.

ii. Contractor’s employees and vehicles are subject to search. Per TDOC policy 506.06, all persons and property are subject to search. Drugs, alcohol, firearms, ammunition, explosives, and weapons are prohibited. Violators shall be prosecuted.

iii. In accordance with TDOC Policy 506.05 and Policy 506.06, daily and upon every entrance and exit of the secure compound, all persons, tools, materials, and equipment shall be thoroughly inspected and searched. These searches shall include but are not limited to visual inspection, frisk searches, X-ray machines, metal and cell phone detection devices, and full body scanners.

iv. All tools shall be documented, itemized, and inspected before workers shall be allowed to enter the secure compound or depart from the secure compound. A copy of all itemized inventories shall be maintained at the checkpoint area where the tools enter the compound. It is the responsibility of the Contractor to maintain security of all tools while on the secure compound and State property. If a tool or material where to be misplaced, it is the responsibility of the Contractor to immediately inform the escort, security or facility staff in the area.

v. TDOC policy 206.02 restricts and may prohibit the usage of cellular telephones at this Correctional facility.

Use of cellular telephones while on State property shall require the prior approval of the Warden. The Warden’s decision shall be based on the Contractor’s need to perform his/her job responsibility.

Contractors have no guarantee that approval shall be granted.

Contractors shall anticipate delays as workers enter and exit the secure compound due to the time required to adhere to these policy restrictions. These measures are in place for the safety of staff, visitors, contractors, and offenders. The State shall not unduly delay the process of ingress and egress, but these delays may be unavoidable as the facility is required to maintain the highest standards of security to ensure safety. The State shall not be billed for any item or cost outside of the agreed upon costs as noted in the solicitation that result from these delays.

c. Tobacco Free Facility:

i. SCCF is a tobacco free facility. Any tobacco product(s) outside a secure vehicle shall be considered contraband on State property. This rule applies to all staff, Contractors & visitors.