SBE_Subcontracting_Plan.pdf
PDF 333 KB Posted
- Attached to
- COOLING TOWER REPLACEMENT SERVICES
- Solicitation number
- 25-S-030
- Issued by
- District of Columbia
About this file
SBE Subcontracting Plan for Cooling Tower Replacement Services
This document is an SBE Subcontracting Plan template issued by the District of Columbia for the Cooling Tower Replacement Services contract solicited by the Washington Convention and Sports Authority (Events DC) for the Walter E. Washington Convention Center. The project requires the supply and installation of eight new efficient cooling towers to replace eight existing single-cell, draw-through towers, along with removal of associated components including fans, motors, piping, controls, and electrical systems. The phased removal and installation work must maintain facility operations by replacing two towers at a time, with additional scope including commissioning, balance testing, Building Automation System integration, staff training, and debris disposal. The mandatory pre-proposal conference and site visit are scheduled for March 16, 2026, at 11:00 AM EST, with written questions due by March 19, 2026, at 5:00 PM EST, and proposals due by April 6, 2026, at 5:00 PM EST. The contract base term extends from award through September 30, 2027, with four optional one-year renewal periods available at Events DC's discretion.
The solicitation is subject to a 35 percent set-aside requirement for Certified Business Enterprises (CBEs) or Small Business Enterprises (SBEs), with contractors required to submit a preliminary subcontracting plan demonstrating compliance before contract execution. For any subcontracts listed on the SBE Subcontracting Plan, credit is only given for the portion of work performed by SBEs or CBEs using their own organization and resources, with fully executed subcontracts required at every tier to receive credit. An exemption applies if the prime contractor is a CBE that will perform the entire project with its own resources without subcontracting. The SBE Subcontracting Plan must be submitted to the agency with the bid or proposal and can only be amended with District of Columbia Department of Small and Local Business Development (DSLBD) consent after initial submission.
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SBE Subcontracting Plan – Revised October 2014
SBE SUBCONTRACTING PLAN
INSTRUCTIONS: All construction & non-construction contracts for government-assisted projects (agency contracts & private project with District subsidy) over $250,000, shall require at least 35% of the amount of the contract (total amount of agency contract or total private project development costs) be subcontracted to Small Business Enterprises (SBE), if insufficient qualified SBEs to Certified Business Enterprises (CBE). The SBE Subcontracting Plan must list all SBE and CBE subcontracts at every tier. Once the SBE Subcontracting Plan is submitted for agency contracts, options & extensions, it can only be amended with DSLBD’s consent.
SUBMISSION OF SBE SUBCONTRACTING PLAN:
For agency solicitations - submit to agency with bid/proposal.
For agency options & extensions - submit to agency before option or extension exercised.
For private projects - submit to DSLBD, agency project manager and District of Columbia Auditor, with each quarterly report. As private projects may not have awarded all contracts at the time the District subsidy is granted, the SBE Subcontracting Plan may be submitted simultaneously with each quarterly report and list all SBE/CBE subcontracts executed by the time of submission.
CREDIT: For each subcontract listed on the SBE Subcontracting Plan, credit will only be given for the portion of the subcontract performed, at every tier, by a SBE/CBE using its own organization and resources. COPIES OF EACH FULLY EXECUTED SUBCONTRACT WITH SBEs and CBEs (AT EVERY TIER) MUST BE PROVIDED TO RECEIVE
CREDIT.
EXEMPTION: If the Beneficiary (Prime Contractor or Developer) is a CBE and will perform the ENTIRE government-assisted project with its own organization and resources and will NOT subcontract any portion of the services and goods, then the CBE is not required to subcontract 35% to SBEs.
BENEFICIARY ( which applies Prime Contractor or Developer) INFORMATION:
Company: Contact # Email address:
Street Address:
all that applies, Company is:
a SBE a CBE CBE Certification Number:
WILL perform the ENTIRE agency contract or private project with its own organization and resources WILL subcontract a portion of the agency contract or private project
Company’s point of contact for agency contract or private project:
Point of Contact: Title:
Contact # Email address:
Street Address:
GOVERNMENT-ASSISTED PROJECT ( which applies Agency Contract or Private Project) INFORMATION:
AGENCY SOLICITATION
Solicitation Number Solicitation Due Date:
Agency :
Total Dollar Amount of Contract: $
*Design-Build must include total contract amount for both design and build phase of project.
35% of Total Dollar Amount of Contract: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
PRIVATE PROJECT
District Subsidy:
Agency Providing Subsidy:
Amount of District Subsidy:
Date District Subsidy Provided:
Project Name:
Project Address:
Total Development Project Budget: $ (include pre-construction and construction costs)
35% of Total Development Project Budget: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
SBE/ CBE SUBCONTRACTORS (FOR EACH TIER):
SBE/ CBE SUBCONTRACTOR INFORMATION: (For design-build projects, the SBE Subcontracting Plan is not required to be submitted for preconstruction services; however, a full SBE Subcontracting Plan (35% of the contract amount including total design and build costs) is required to be submitted before entering into a guaranteed maximum price or contract authorizing construction.)
SBE/ CBE Company Address/Telephone No./
Email Subcontractor Tier (1st, 2nd, 3rd, etc.)
Description of Subcontract scope of work to be PERFORMED WITH SBE/CBEs OWN ORGANIZATION & RESOURCES
Select Tier
Period of subcontract:
Price to be paid to the SBE/CBE Subcontractor: $ all that applies, Subcontractor is:
a SBE a CBE CBE Certification #:
SBE/CBE will perform the ENTIRE subcontract with its own organization and resources SBE/CBE will subcontract a portion of the subcontract (MUST LIST
EACH LOWER TIER SBE/ CBE SUBCONTRACTS)
SBE/ CBE Point of Contact
Name:
Title:
Telephone Number:
Email Address:
SBE/ CBE SUBCONTRACTOR INFORMATION: (For design-build projects, the SBE Subcontracting Plan is not required to be submitted for preconstruction services; however, a full SBE Subcontracting Plan (35% of the contract amount including total design and build costs) is required be to submitted before entering into a guaranteed maximum price or contract authorizing construction.)
SBE/ CBE Company Address/Telephone No./
Email Subcontractor Tier (1st, 2nd, 3rd, etc.)
Description of Subcontract scope of work to be PERFORMED WITH SBE/CBEs OWN ORGANIZATION & RESOURCES
Select Tier
Period of subcontract:
Price to be paid to the SBE/CBE Subcontractor: $ all that applies, Subcontractor is:
a SBE a CBE CBE Certification # SBE/CBE will perform the ENTIRE subcontract with its own organization and resources SBE/CBE will subcontract a portion of the subcontract (MUST LIST
EACH LOWER TIER SBE/ CBE SUBCONTRACTS)
SBE/ CBE Point of Contact
Name:
Title:
Telephone Number:
Email Address:
I , of , swear or affirm the above is true and accurate (Name) (Title) (Prime Contractor/ Developer)
(Signature) (Date)
Complete additional copies as needed.
AGENCY CONTRACTING OFFICER’S USE ONLY OR AGENCY PROJECT MANAGER’S USE ONLY
( which applies. Only one option should be selected.)
AGENCY CONTRACT AWARD
Agency:
Prime Contractor:
Contract Number:
Date SBE Subcontracting Plan Accepted:
Date agency contract signed:
Anticipated Start Date of Contract:
Anticipated End Date of Contract:
Total Dollar Amount of Contract: $
*Design-Build must include total contract amount for both design and build phase of project.
35% of Total Contract Amount: $
Total Amount of All SBE/CBE subcontracts: $ (include every tier)
( if applies)
Base Period Contract -- Option/Extension Period:
Multi-year Contract
First year (period) of Contract:
Current year (period) of Contract:
Design-Build --Date of Guaranteed Contract:
Check if prime contractor is a CBE and will perform the ENTIRE government-assisted project (agency contract) with its own organization and resources and NOT subcontract any portion of services or goods.
PRIVATE PROJECT SUBSIDY AWARD
Agency Providing Subsidy:
District Subsidy:
Developer:
Amount of District Subsidy:
Date District Subsidy Provided/ contract signed:
Anticipated Start Date of Project:
Anticipated End Date of Project:
Project Name:
Project Address:
Total Development Project Budget: $ (include pre-construction and construction costs)
35% of Total Development Project Budget: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
Check if developer is a CBE and will perform the ENTIRE government-assisted project (private project) with its own organization and resources and NOT subcontract any portion of services or goods.
AGENCY CONTRACTING OFFICER’S AFFIRMATION OR AGENCY PROJECT MANAGER’S AFFIRMATION
( which applies)
The Below Agency Contracting Officer or Agency Project Manager Affirms the following ( to affirm):
If the Beneficiary is a CBE, DSLBD was contacted to confirm Beneficiary’s CBE certification;
The fully executed Contract (Base or Option or Extension or Multi-Year) or subsidy document, between the Beneficiary and Agency, was emailed to DSLBD @ Compliance.Enforcement@dc.gov within five (5) days of signing;
FOR AGENCY CONTRACT the SBE Subcontracting Plan, submitted by Beneficiary, was emailed to DSLBD @
Compliance.Enforcement@dc.gov within five (5) days of signing the contract between the Beneficiary and Agency.
Name of Agency Contracting Officer or Agency Project Manager
Title of Agency Contracting Officer or Agency Project Manager
Signature Date
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