SBE_Subcontracting_Plan.pdf
PDF 333 KB Posted
- Attached to
- COOLING TOWER REPLACEMENT SERVICES
- Solicitation number
- 25-S-030
- Issued by
- District of Columbia
About this file
This SBE Subcontracting Plan document, issued by the District of Columbia in October 2014, establishes mandatory subcontracting requirements for government-assisted construction and non-construction contracts exceeding $250,000. The plan applies to both agency contracts and private projects receiving District subsidies, requiring prime contractors and developers to subcontract a minimum of 35 percent of the total contract amount to Small Business Enterprises (SBEs) or Certified Business Enterprises (CBEs). The document provides detailed instructions for plan submission, with agency solicitations requiring submission alongside bid/proposal responses, agency options and extensions submitted before exercise, and private projects submitted with quarterly reports to DSLBD, the agency project manager, and the District of Columbia Auditor. For the Cooling Tower Replacement Services contract at the Walter E. Washington Convention Center, a mandatory pre-proposal conference and site visit is scheduled for March 16, 2026, at 11:00 AM EST, with written questions due by March 19, 2026, at 5:00 PM EST, and proposals due by April 6, 2026, at 5:00 PM EST. The contract base term extends from award through September 30, 2027, with four optional one-year renewal periods available at Events DC's discretion.
Credit for subcontract compliance is awarded only for the portion of work performed by the SBE/CBE using its own organization and resources, with fully executed subcontracts required at every tier to receive credit. The only exemption applies when a CBE beneficiary performs the entire government-assisted project with its own resources and does not subcontract any services or goods. For the Cooling Tower Replacement Services procurement, the 35 percent set-aside requirement applies as mandated under District of Columbia law, and contractors must submit a preliminary subcontracting plan demonstrating compliance before contract execution. The solicitation is also subject to First Source Employment Agreement requirements mandating that 51 percent of newly hired personnel be District of Columbia residents for contracts exceeding $300,000, and contractors must comply with applicable U.S. Department of Labor wage determinations and the Living Wage Act of 2006. No incumbent vendor or budget range was specified in the available documentation.
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Text version
SBE Subcontracting Plan – Revised October 2014
SBE SUBCONTRACTING PLAN
INSTRUCTIONS: All construction & non-construction contracts for government-assisted projects (agency contracts & private project with District subsidy) over $250,000, shall require at least 35% of the amount of the contract (total amount of agency contract or total private project development costs) be subcontracted to Small Business Enterprises (SBE), if insufficient qualified SBEs to Certified Business Enterprises (CBE). The SBE Subcontracting Plan must list all SBE and CBE subcontracts at every tier. Once the SBE Subcontracting Plan is submitted for agency contracts, options & extensions, it can only be amended with DSLBD’s consent.
SUBMISSION OF SBE SUBCONTRACTING PLAN:
For agency solicitations - submit to agency with bid/proposal.
For agency options & extensions - submit to agency before option or extension exercised.
For private projects - submit to DSLBD, agency project manager and District of Columbia Auditor, with each quarterly report. As private projects may not have awarded all contracts at the time the District subsidy is granted, the SBE Subcontracting Plan may be submitted simultaneously with each quarterly report and list all SBE/CBE subcontracts executed by the time of submission.
CREDIT: For each subcontract listed on the SBE Subcontracting Plan, credit will only be given for the portion of the subcontract performed, at every tier, by a SBE/CBE using its own organization and resources. COPIES OF EACH FULLY EXECUTED SUBCONTRACT WITH SBEs and CBEs (AT EVERY TIER) MUST BE PROVIDED TO RECEIVE
CREDIT.
EXEMPTION: If the Beneficiary (Prime Contractor or Developer) is a CBE and will perform the ENTIRE government-assisted project with its own organization and resources and will NOT subcontract any portion of the services and goods, then the CBE is not required to subcontract 35% to SBEs.
BENEFICIARY ( which applies Prime Contractor or Developer) INFORMATION:
Company: Contact # Email address:
Street Address:
all that applies, Company is:
a SBE a CBE CBE Certification Number:
WILL perform the ENTIRE agency contract or private project with its own organization and resources WILL subcontract a portion of the agency contract or private project
Company’s point of contact for agency contract or private project:
Point of Contact: Title:
Contact # Email address:
Street Address:
GOVERNMENT-ASSISTED PROJECT ( which applies Agency Contract or Private Project) INFORMATION:
AGENCY SOLICITATION
Solicitation Number Solicitation Due Date:
Agency :
Total Dollar Amount of Contract: $
*Design-Build must include total contract amount for both design and build phase of project.
35% of Total Dollar Amount of Contract: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
PRIVATE PROJECT
District Subsidy:
Agency Providing Subsidy:
Amount of District Subsidy:
Date District Subsidy Provided:
Project Name:
Project Address:
Total Development Project Budget: $ (include pre-construction and construction costs)
35% of Total Development Project Budget: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
SBE/ CBE SUBCONTRACTORS (FOR EACH TIER):
SBE/ CBE SUBCONTRACTOR INFORMATION: (For design-build projects, the SBE Subcontracting Plan is not required to be submitted for preconstruction services; however, a full SBE Subcontracting Plan (35% of the contract amount including total design and build costs) is required to be submitted before entering into a guaranteed maximum price or contract authorizing construction.)
SBE/ CBE Company Address/Telephone No./
Email Subcontractor Tier (1st, 2nd, 3rd, etc.)
Description of Subcontract scope of work to be PERFORMED WITH SBE/CBEs OWN ORGANIZATION & RESOURCES
Select Tier
Period of subcontract:
Price to be paid to the SBE/CBE Subcontractor: $ all that applies, Subcontractor is:
a SBE a CBE CBE Certification #:
SBE/CBE will perform the ENTIRE subcontract with its own organization and resources SBE/CBE will subcontract a portion of the subcontract (MUST LIST
EACH LOWER TIER SBE/ CBE SUBCONTRACTS)
SBE/ CBE Point of Contact
Name:
Title:
Telephone Number:
Email Address:
SBE/ CBE SUBCONTRACTOR INFORMATION: (For design-build projects, the SBE Subcontracting Plan is not required to be submitted for preconstruction services; however, a full SBE Subcontracting Plan (35% of the contract amount including total design and build costs) is required be to submitted before entering into a guaranteed maximum price or contract authorizing construction.)
SBE/ CBE Company Address/Telephone No./
Email Subcontractor Tier (1st, 2nd, 3rd, etc.)
Description of Subcontract scope of work to be PERFORMED WITH SBE/CBEs OWN ORGANIZATION & RESOURCES
Select Tier
Period of subcontract:
Price to be paid to the SBE/CBE Subcontractor: $ all that applies, Subcontractor is:
a SBE a CBE CBE Certification # SBE/CBE will perform the ENTIRE subcontract with its own organization and resources SBE/CBE will subcontract a portion of the subcontract (MUST LIST
EACH LOWER TIER SBE/ CBE SUBCONTRACTS)
SBE/ CBE Point of Contact
Name:
Title:
Telephone Number:
Email Address:
I , of , swear or affirm the above is true and accurate (Name) (Title) (Prime Contractor/ Developer)
(Signature) (Date)
Complete additional copies as needed.
AGENCY CONTRACTING OFFICER’S USE ONLY OR AGENCY PROJECT MANAGER’S USE ONLY
( which applies. Only one option should be selected.)
AGENCY CONTRACT AWARD
Agency:
Prime Contractor:
Contract Number:
Date SBE Subcontracting Plan Accepted:
Date agency contract signed:
Anticipated Start Date of Contract:
Anticipated End Date of Contract:
Total Dollar Amount of Contract: $
*Design-Build must include total contract amount for both design and build phase of project.
35% of Total Contract Amount: $
Total Amount of All SBE/CBE subcontracts: $ (include every tier)
( if applies)
Base Period Contract -- Option/Extension Period:
Multi-year Contract
First year (period) of Contract:
Current year (period) of Contract:
Design-Build --Date of Guaranteed Contract:
Check if prime contractor is a CBE and will perform the ENTIRE government-assisted project (agency contract) with its own organization and resources and NOT subcontract any portion of services or goods.
PRIVATE PROJECT SUBSIDY AWARD
Agency Providing Subsidy:
District Subsidy:
Developer:
Amount of District Subsidy:
Date District Subsidy Provided/ contract signed:
Anticipated Start Date of Project:
Anticipated End Date of Project:
Project Name:
Project Address:
Total Development Project Budget: $ (include pre-construction and construction costs)
35% of Total Development Project Budget: $
Total Amount of All SBE/CBE subcontracts: $ (include every lower tier)
Check if developer is a CBE and will perform the ENTIRE government-assisted project (private project) with its own organization and resources and NOT subcontract any portion of services or goods.
AGENCY CONTRACTING OFFICER’S AFFIRMATION OR AGENCY PROJECT MANAGER’S AFFIRMATION
( which applies)
The Below Agency Contracting Officer or Agency Project Manager Affirms the following ( to affirm):
If the Beneficiary is a CBE, DSLBD was contacted to confirm Beneficiary’s CBE certification;
The fully executed Contract (Base or Option or Extension or Multi-Year) or subsidy document, between the Beneficiary and Agency, was emailed to DSLBD @ Compliance.Enforcement@dc.gov within five (5) days of signing;
FOR AGENCY CONTRACT the SBE Subcontracting Plan, submitted by Beneficiary, was emailed to DSLBD @
Compliance.Enforcement@dc.gov within five (5) days of signing the contract between the Beneficiary and Agency.
Name of Agency Contracting Officer or Agency Project Manager
Title of Agency Contracting Officer or Agency Project Manager
Signature Date
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