Satilla Plantation RFP Development Auth_ gen.docx

GENERAL TERMS AND CONDITIONS

RFP # 043025 - Request for Proposal for the purchase of all undeveloped land that is owned by Brantley County in Satilla Plantation, Satilla Pastures, Pine Crest and Eagles Crest. A list of lots is included.

l . Definitions:

a. Responder: A company or individual who submits a proposal in response to this RFP.

b. Successful Responder: The Responder that is awarded a contract.

c. Contractor: The Successful Responder, upon execution of the contract.

d. County: Brantley County, Georgia.

2. Proposal is Offer to Contract: Each proposal constitutes an offer to become legally bound to a contract with the Brantley County Development Authority (BCDA). incorporating the Request for Quotes and the Responder's quote. The binding offer includes compliance with all terms, conditions, special conditions, specifications, and requirements stated in the Request for Proposal.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall constitute a firm offer that is binding for ninety (90) days from the received by date to the date of award.

4. Preparation Costs: The Responder shall bear all costs associated with preparing the Proposal.

5. Defects or Irregularities: The County reserves the right to waive any defect or irregularity in any quote received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

6. Non-Collusion: By responding to this Request for Proposal, the Responder represents that the proposal is not made in connection with any competing Responder, supplier, or service provider submitting a separate response to this Request for Proposal, and is in all respects fair and without collusion or fraud.

l l . Ethics — Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the BCDA, the Contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest the business.

If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Executive Director.

In the event that a Contractor fails to comply with this requirement, the BCDA will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

12. Evaluation: Award will be made to the highest responsive, responsible Responder, taking into consideration vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award. The BDCA may make such investigation as it deems necessary to determine the ability of the Responder to perform, and the Contractor shall furnish to the BDCA all information and data for this purpose as the County may request. The BDCA reserves the right to reject any item, any quote, or all quotes, and to re-solicit for pricing.

13. Payment Terms and Discounts: The BDCA will expect full payment at the time that the contract is finalized and the closing for the forementioned property is complete.

14. Contract Execution: After an award is made, and all required documents are received by the BDCA, and the contract is fully executed with signature of both parties, the BDCA will release all title and deeds to the winning responder.

15. Assignment of Contract: Assignment of any contract resulting from this Request for Quotes will not be authorized, except with express written authorization from the BDCA.

16. Indemnification: The new owner shall indemnify and save the BDCA and all its officers, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the County growing out of such damages, losses, or expenses.

17. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

18. Governing Law: This agreement shall be governed in accordance with the laws of the State of Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any cause of action arising under this agreement shall be required to be brought in proper venue in Brantley County, Georgia.

RFP # 043025 - Request for Proposal for the purchase of all undeveloped land that is owned by Brantley County in Satilla Plantation, Satilla Pastures, Pine Crest and Eagles Crest. A list of lots is included.

Checklist of Required Documents

Responder Information List of exceptions, if any Any Special Request for Rezoning or other land use adjustments Funding source with proof of financing

(Be Sure to Return This Checklist and the Required Documents in the order listed)

COMPANY INFORMATION

A. COMPANY

Company Name:

Physical Address:

Mailing Address (if different):

Website (if applicable):

B. AUTHORIZED REPRESENTATIVE

Signature:

Printed or Typed Name:

Title:

E-mail Address:

Phone Number: Fax Number:

SCOPE AND SPECIFICATION

1. Prospective buyers will have a bid of $250,000.

1. The Development Authority reserves the right to accept the bid that is best for the development of the property.

1. The prospective buyer will prepare a detailed proposal that will be presented to the Brantley County Development Authority.

1. The proposal will include the following:

A. Drainage Plan for Satilla Plantation – work to be completed in year 1.

B. New Gates at HWY 110 Entrance and Hwy 259 Satilla Plantation Entrance – installed year 1.

C. Road and Right of Way Plan D. Plan for utilities to include Power, internet and water if intent is to offer community water services.

E. Plan for gates and common area F. Minimum Home size will be 1400 Sq feet with attached 2 car garage G. Total homes projected to be built with 1400 Sq Ft minimum H. 1 Acre Lots homes will include enclosed garage I. Plan for Replating Satilla Plantation and Satilla Pastures J. Developer will pay an impact fee of $250 per home sold

1. The buyer will provide a performance bond for $5,000,000 that will be maintained for 5 years or completion of the project.

1. Buyers will take control of all roads.

1. Once re subdivided, individuals will be limited to purchase a total of 10 acres.

1. Wetlands will be included in the sale of the property.

1. The Buyer shall form a master association for maintenance of roads and common areas.

1. The Buyer will need to amend the covenants of each subdivision to allow mini farm/estate development. The covenants can be found on the County and Development Authority Websites. A map of County Owned Property and a list of owners can also be found there.

1. Questions concerning the project will be submitted to Mel Baxter with Brantley County Development Authority.

1. The timeline for questions and scheduling proposals will be in RFP documents.

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