SI_SAQMMA17R0131_4-10-17.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SAQMMA17R0131

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

04/10/2017

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JoAnn Stewart

b. TELEPHONE NUMBER (No collect calls) 703-875-6646

c. EMAIL stewartj@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 532490

SIZE STANDARD: $32.5

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

OPRGMCODE15. DELIVER TO

OFC OF GENERAL SERVICE MANAGEMENT

(A/OPR/GSM)

ROOM B-258, 2201 C STREET, NW

US DEPT of STATE

WASHINGTON, DC 20520

CODE LMAQM16. ADMINISTERED BY

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR RMGFOCODE18a. PAYMENT WILL BE MADE BY

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON,

SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Reaver Clements 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SAQMMA17R0131

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

001 0.00 EA

Doc Ref No:

Delivery Date FOB:

B-004 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (Indefinite Quantity Contract)

Per FAR 52.216-22 "INDEFINITE QUANTITY," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below.

$2.000,000.00 Base Year

$2.000,000.00 Option Year One $2.000,000.00 Option Year Two $2.000,000.00 Option Year Three $2.000,000.00 Option Year Four

The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $20,000,000.00. (end of clause)

B-008 TRAVEL COSTS (Time-and-Materials/Labor-Hour)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices.

Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the De-partment of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursu-ant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

SAQMMA17R0131

Line Item Summary

Solicitation Number:

SAQMMA17R0131

Contract Number: Title: Simultaneous Interpretation Equipment

Date of Solicitation:

04/10/2017

Line Item No. Description Quantity Unit Unit Price Total Cost

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscel-laneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this con-tract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other au-thorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

B-008-1 TRAVEL

There may require domestic and international recurring travel. However, incidental travel may occur in order to execute related orders and suborders. In cases where travel is required, the contractor shall provide the COR, and/or GTM with estimated travel costs and receive PRIOR approval to travel. Travel costs will be invoiced separately and documentation supporting the costs must be provided. All travel will be conducted in accordance with FAR 31.205-46 and the Federal Travel Regulation. The government WILL NOT incurs any costs for travel not approved in advance.

B-008-2 ADVANCE UNDERSTANDING

Advance price proposal and prior approvals by the Contracting Officer are required for each category listed below prior to the actual performance of each delivery order. The incurred costs by the Contractor without the prior approval of the Contracting Officer will not be reimbursed.

(a) Shipping (for non-CONUS destination only)

The contractor is required to provide a price estimate in a "not to exceed" amount, for the approval by the Government prior to the per-formance of each delivery order. Reimbursement will be based on actual shipping cost incurred.

(b) Labor Hour Rates (for installation services)

(1) The labor rates specified herein are fixed hourly rates that include the following:

(i) Wages

(ii) Indirect costs (including overhead, fringe benefits and general and administrative expenses)

(iii) Profit.

(2) The Contractor will only voucher for the time of the personnel whose services are applied directly to the work called for in indi-vidual delivery orders and accepted by the Contracting Officer's Representative (COR). The Government will pay the Contractor for the life of a delivery order at rates effective when the delivery order was issued, unless the delivery order is modified to incorporate rates adjusted pursuant to FAR 52.222-43 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE AD- JUSTMENT (MULTIPLE YEAR AND OPTION CONTRACTS)" Or FAR 52.222-44 "FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT" as applicable. The Contractor will maintain time and labor distribution re-cords for all employees who work under the contract. These records will document time worked and work performed by each indi-vidual on each delivery order.

(3) The contractor will submit an estimate of total labor hours needed for each requirement that calls for installation services. The es-timate must be pre-approved by the Contracting Officer before services can be performed. Installation services will be ordered via de-livery orders, and reimbursed at the regular hourly rate as set forth in the Contract. The Contractor will not be authorized to exceed the ceiling of regular hours specified in each delivery order.

(c) Travel and Per Diem: (for Installation at locations other than Washington. D.C. Metropolitan area)

(1) Except as otherwise provided herein, the Contractor will be reimbursed for its reasonable actual travel costs in accordance with FAR 31.20546. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR). In no event will costs associated with employee commuting be reimburs-able as a direct cost under this contract.

(2) Travel costs will not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event will travel costs be burdened with fee/profit.

(3) The Contractor will include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(4) Travel and subsistence charges, and associated labor charges for travel time are authorized for travel beyond a 50-mile radius of the Contractor employee's local place of performance, whenever a task assignment requires work to be accomplished at a remote work site. No travel and subsistence charges or associated labor charges for travel time will be charged for work performed at the Contract-or's local office or any other work site within a 50-mile radius of the Contractor employee's local place of performance.

(5) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement will be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice and will not exceed the actual cost of renting a com-pact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(6) The Government will reimburse the Contractor for Contractor employee's time spent traveling to or from remote work sites; ex-cept that for labor categories, which are exempt from the Fair Labor Standards Act, a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary lay-overs for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(7) The Contractor will be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor will be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor will make no direct labor charges for obtaining/maintaining passports and or a visa.

(8) If work under this contract will be performed at the Government site at the Department of State Harry S Truman Building, 2201 C Street, NW, Washington, DC 20520; or other State Annexes in the Metropolitan Washington area, daily commuting time/expenses and transportation expenses between the Department of State sites and some other location, such as a home office, will not be allow-able costs under this contract.

(9) When installation service is required, the Contractor will provide an estimate for all travel directly and specifically called for in the performance of delivery order(s) under this contract. The estimate will be expressed in a not-to-exceed amount, which is to be de-termined and will be in accordance with the budget established at the time the delivery order is issued by the Contracting Officer. The estimate for travel and Per Diem for contractor personnel must be approved in advance by the Contracting Officer. Travel will be made in accordance with the U.S. Federal Government Travel Regulations in effect at the time of travel and comply with the follow-ing:

i. Contractor claims for travel expenses must be accepted and approved by the Contracting Officer. Air travel will be via the most direct route. Only 'Air Coach' or 'Air Tourist' which constitutes the normal class of travel will be allowed. 'First Class' or 'Busi-ness Class' airfare will neither be authorized nor allowed under this contract.

ii. Per Diem/Subsistence will be reimbursed in accordance with the current U.S. Federal Government Travel Regulations in effect at the time of travel.

iii. Rail travel will be made by the most direct route; first-class with lower berth or nearest equivalent is permitted.

iv. Travel by motor vehicle including rented automobile will be reimbursed on a reasonable actual expense basis, or at the Contractors option, on a mileage basis at the current U.S. Federal Government Privately Owned Vehicle (POV) Mileage Reimburse-ment Rates plus any toll or ferry charges.

B-010 TYPE OF CONTRACT

This is a Firm-Fixed-Price, Indefinite Delivery, Indefinite Quantity type of contract for Department of State domestic and international use. (end of clause)

Schedule of Services

The offeror shall fill in the pricing as appropriate contain under Attachment A. The Government reserves the right to order above or below the quantities, limited only by the order ceiling price.

D-003 PACKING OF SUPPLIES FOR DOMESTIC SHIPMENT

Supplies shall be packed for shipment in a manner that will ensure acceptance by common carriers and safe de-livery at destination.

(end of clause)

D-004 PACKING LIST(S)

A packing list or other suitable shipping document shall accompany each shipment and shall include the follow-ing information:

(a) Name and address of consignor;

(b) Name and address of consignee;

(c) Government contract number (and delivery order number, if used);

(d) Government bill of lading number covering the shipment, if any; and

(e) Description of the items shipped, including item number, quantity, number of containers, and package num-ber, if any.

(end of clause)

D-005 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies. Warranty information shall include the terms and duration of the warranty and the name and telephone number of the Contracting Officer to be notified if the sup-plies are found to be defective.

(end of clause)

D-009 PACKAGE MARKING

Each and every box or package containing materials shipped pursuant hereto, shall be marked with the follow-ing: the consignee address as shown in Block 6, the name and address of the contractor in Block 7, the order number in Block 3, and the requisition/reference number in Block 4. Packing lists will be attached to the out-side of the box. Palletized stacked material will not exceed the height of 52 inches. Vendor will not ship par-tials without the proper approval of the consignee. Vendor will supply a copy of the purchase order with the packing list.

(end of clause)

E-002 INSPECTION AND ACCEPTANCE (F.O.B. Destination)

Inspection and acceptance shall be made at destination by an authorized representative of the Government.

(end of clause)

F-006 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer's signature. The period of the contract shall be a twelve months Base Year plus Four Option Years, twelve months each. The Government has the uni-lateral right to renew the contract for up to FOUR additional 12-month periods pursuant to FAR clause 52.217-9 and 52.217-8. The DoS contract shall remain effective until completion of all Delivery Orders issues prior to the expiration date of the contract.

The Government MAY extend the term of delivery order by written notice(s) to the Contractor within the period(s) specified below:

Option Period Latest Option Exercise Date

Option Year One TBD Option Year Two TBD Option Year Three TBD Option Year Four TBD

NOTE: The offeror shall provide a cost proposal based upon Firm-Fixed Price and Labor Hour rates and totals for the period of performance. The Government reserves the right to increase or decrease the estimated hours., (end of clause)

F-007 PLACE OF PERFORMANCE

The contractor shall perform in locations, as aindicated on individual orders. Primary Place(s) of Performance:

2201 C Street, NW, Washington DC 20520 and annexes of the Department of State. (end of clause)

F-008 TIME OF PERFORMANCE

The Contractor shall perform the stated services for eight hours per day between the hours of 7:00 a.m. and 5:30 p.m., Monday through Friday, excluding Government holidays. Some Contractor personnel may be required to work alternate eight hour shifts as specified elsewhere in this contract. (end of clause)

F-009 PLACE OF DELIVERY

Delivery of supplies under this contract shall be made to the following address(es): as indicated on each indi-vidual delivery order. (end of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

01INV DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free num-ber: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documenta-tion:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must con-tain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Con-tract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are re-gistered in the System for Award Management (SAM) should verify and re-confirm their financial in-formation in the database prior to invoicing. Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

G-001 ORDERING PROCEDURES

(a) In accordance with FAR 52.216-18 "ORDERING," the following individuals and activities are authorized to issue delivery orders or task orders hereunder:

Department of State Contracting Officer

(b) Orders placed under this contract shall contain the following information:

(1) Date of order;

(2) Contract number and order number;

(3) Item number and description, quantity, and unit price;

(4) Delivery or performance date;

(5) Place of delivery or performance (including consignee);

(6) Packaging, packing, and shipping instructions, if any;

(7) Accounting and appropriation data;

(8) Security clearance level(s), applicable to the order, if any; and

(9) Any other pertinent information.

(c) Issuance of orders by facsimile is authorized in accordance with FAR 52.216-18 "ORDERING." (end of clause)

G-001-1 GOVERNMENT ACTIVITY AUTHORIZED TO ISSUE ORDERS

The Government activity authorized to issue Delivery Orders under this agreement is as follows:

U.S. Department of State

A/LM/AQM/WWD/INL

1735 N. Fort Myer Drive, Room 400 Arlington, VA 22209

G-001-2 DELIVERY ORDER PROCEDURE/CONDITIONS

Services furnished under this contract shall be ordered by issuance of Delivery Orders signed by the Contracting Officer or Govern-ment Purchase Card orders by signed by authorized Government Purchase Card holders. Each delivery order issued under the contract shall become binding upon: the Government’s issuance of the delivery order signed by the contracting officer. Each purchase card order issued under the contract shall become binding upon: the Government’s issuance of the purchase card order signed by the au-thorized purchase card holder.

The services authorized by orders issued under the contract are subject to the terms and conditions of the contract. The terms and con-ditions of the contract shall prevail in the event of conflict with terms and conditions of any order.

Each funded Delivery Order shall be issued on Department of State Form DS-347 and shall, as a minimum:

(1) Bear an order number

(2) Incorporate the terms and conditions of the contract

(3) Specify the services to be performed by the contractor

(4) Specify the required performance period

(5) Specify the location and site(s)

(6) Show the designated Contracting Officer’s Representative (COR)

(7) Set forth an estimated price/cost ceiling for performance of the required services(s)

(8) Provide a valid funding citation

The estimated cost ceiling set forth in the order shall be subject to the terms and conditions of the contract and constitute the maxim-um obligation of the Government to the contractor in connection with specific Delivery Order.

The contract may be changed only by modifying the agreement itself and not by individual orders issued under it. Modifications to the contracts shall not retroactively affect orders previously issued under it.

G-002 CONTRACT ADMINISTRATION DATA

Contracting Officer: Reaver L. Clements Telephone Number: 703-875-5077 Facsimile Number: 703-875-6699

Contract Administrator: Jo-Ann Stewart Telephone Number: 703-875-6646 Facsimile Number: 703-875-6699

First Class Mailing:

U.S. Department of State Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, Virginia 22219

Courier or Hand Delivery: U.S. Department of State Office of Acquisition Management 4th Floor 1735 N. Lynn Street Arlington, Virginia 22209

Contracting Officer's Representative (COR): [NAME FOR CONTRACT, TBD FOR SOLICITATION] Telephone Number: [NUMBER] Facsimile Number: [NUMBER] U.S. Department of State: [ADDRESS] (end of clause)

G.2-1 AUTHORIZED USERS

Pursuant to FAR 16.504(a)(4)(vi), only authorized users may place Orders under the Basic Contract. In order to qualify as an author-ized user, a duly warranted Contracting Officer (as that term is defined in FAR 2.1) in good standing must have an appropriate signed delegation of authority from the Department of State Contracting Officer.

G.2-2 AUTHORIZED ORDERING OFFICES FOR OTHER GOVERNMENT AGENCIES

(a) For purpose of FAR 52-216-19, the Agencies set forth below are authorized to place delivery orders under the contract dir-ectly with the contractor. These Agencies are authorized to purchase or to rent the simultaneous interpretation equipment and acquire support services that are available under this contract. The Contractor will provide copies of these orders to the Contracting Officer and the COR on monthly basis for purposes of tracking the ceiling price of the contract and to maintain an inventory of the equipment purchased.

U.S. Homeland Security U.S. Agency for International Development (USAID) U.S. Department of Agriculture/Foreign Agricultural Services (FAS) U.S. Department of Commerce/Foreign Commercial Services (FCS)

(b) The Agencies set forth below may be authorized to acquire the equipment and services for their foreign and domestic loca-tions. Equipment purchased for overseas sites is to be located at these Agencies offices in American Embassies and consular posts.

Domestic equipment is to be located at the Agencies Washington headquarters and/or domestic field offices:

White House Peace Corps Social Security Administration U.S. Travel and Tourism Agency, Department of Commerce Library of Congress Federal Aviation Administration Immigration and Naturalization Services Drug Enforcement Agency Department of Defense Defense Intelligence Agency (DlA) U.S. Special Trade Representative Internal Revenue Service Bureau of Customs

H-007 INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insur-ance coverage required elsewhere in this contract, the following types of insurance in the amounts spe-cified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing, that at least the kinds and minimum amounts of insurance required below have been obtained.

(a) Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

(c) Automobile Liability--The Contractor shall provide automobile liability insurance written on the compre-hensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles op-erated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

(d) Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage. Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

(end of clause)

H-009 CONTRACTOR IDENTIFICATION

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g.

“John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

(end of clause)

H-016 KEY PERSONNEL

(1) The Contractor shall assign to this contract the following key personnel:

LABOR CATEGORY NAME

[ENTER LABOR CATEGORIES AND NAMES]

[Names to be inserted by Offeror at time of proposal submission.]

(2) The Contractor agrees that a partial basis for award of this contract is the list of key personnel pro-posed. Accordingly, the Contractor agrees to assign to this contract those key persons whose resumes were submitted with the proposal necessary to fulfill the requirements of the contract. No substitution shall be made without prior notification to and concurrence of the Contracting Officer. During the first ninety days of per-formance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

(3) All proposed substitutes shall meet or exceed the qualifications of the person to be replaced. The Contract-ing Officer shall be notified in writing of any proposed substitution at least forty-five days, or ninety days if a security clearance is to be obtained, in advance of the proposed substitution. Such notification shall include:

(1) an explanation of the circumstances necessitating the substitution;

(2) a complete resume of the proposed substitute; and

(3) any other information requested by the Contracting Officer to enable him to judge whether or not the Contractor is maintaining the same high quality of personnel that provided the partial basis for award.

(end of clause)

H-016-1 ABSENCES

The Contractor shall make every reasonable effort to fully staff all absences whenever they occur, however, in the event of an absence, the Contractor shall be required to maintain all the terms and conditions and performance standards that are stated in this contract at an acceptable level. Replacement hours may be allowed with written approval from the COR. Should there be an extended absence of an individual, the contractor shall furnish an equally qualified replacement with the appropriate clearance, etc., and such an individual must be approved by the COR. An extended absence is defined as more than two consecutive weeks, inclusive of Maternity Leave.

(a) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Govern-ment facilities shall also be dismissed. However, the Contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Con-tracting Officer or his/her duly authorized representative.

(b) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanti-cipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the Contracting Officer to ensure that the Con-tractor is compensated for services provided.

(c) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the Contractor. The cost of salaries and wages to the Contractor for the period of any such ex-cused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a re-imbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the Contractors account-ing policy.

H-019 REPLACEMENT PARTS AVAILABILITY

The Contractor guarantees that replacement parts for equipment in this contract will be available for the system life of the equipment. The Contractor shall notify the Government 180 days before the end of the system's life as to the continuing availability of parts subsequent to this period. If parts will not be available from the Con-tractor, then the Government may require the Contractor to furnish any available data to assist the Government to obtain such parts from another source.

(end of clause)

H-019-1 Contractor Commitments, Warranties, and Representations

Any written commitment by the Contractor within the scope of this contract will be binding upon the Contract-

or. Failure of the Contractor to fulfill any such commitment will render the Contractor liable for liquidated or other damages due to the Government under the terms of this contract. For the purpose of this clause, a written commitment by the Contractor is limited to the proposal submitted by the Contractor, and to specific written modifications to the proposal. Written commitments by the Contractor are further defined as including:

• any warranty or representation made by the Contractor in a proposal as to hardware or software perform-ance; total systems performance; and other physical, design, or functional characteristics of equipment, soft-ware package or system, or installation date

• any warranty or representation made by the Contractor concerning the characteristics or items described in

(1) above, made in any publications, drawings, or specifications accompanying or referred to in a proposal

• any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal amendment to the proposal.

H-019-2 Government Furnished Equipment and Space (on-site)

The Government will furnish to contractor employees performing work on government premises on-site office space, furniture, telephone service (for official government business only), and other necessary equip-ment and supplies applicable to performing the services set forth in this Statement of Work.

The Government will provide on-the-job training to contractor employees in business applications spe-cific to the Department of State.

H-019-3 Training

The Government shall not be charged any costs incurred by the Contractor as a result of providing training to its personnel to meet or maintain the technical qualifications specified in this task order. This includes any training required by the Contractor to meet the technical skills for upgrade/new operating and application environments.

This includes, but is not limited to, courses, books, and enrollment fees or staff hours.

H-020 SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary per-formance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, record-ing, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed un-der this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(end of clause)

H-031 SECURITY REQUIREMENTS

(a) A facility security clearance at the SECRET level is required for contract performance in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification, attached to this con-tract.

(b) Since it will be necessary for some Contractor personnel to have access to classified material and/or to enter into areas requiring a security clearance, each Contractor employee requiring such access must have an individual security clearance commensurate with the required level of access prior to contract performance. Individual clearances shall be maintained for the duration of employment under this contract, or until access requirements change

(c) The Contractor shall obtain a Department of State building pass for all employees performing under this contract who require frequent and continuing access to Department of State facilities in accordance with Bureau of Diplomatic Security Instructions.

(d) Performance of this contract shall be in accordance with the attached DD Form 254, Department of Defense Contract Security Classification Specification and FAR 52.204-2 "SECURITY REQUIREMENTS."

(e) Classified material received or generated in the performance of this contract shall be safeguarded and dis-posed of in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

(end of clause)

DOSAR 652.204-70

The Contractor shall comply with the Department of State (DOS) Personal Identification Card Issuance Proced-ures for all employees performing under this contract who require frequent and continuing access to DOS facil-ities, or information systems. The DOS Personal Identification Card Issuance Procedures may be accessed at http://www.state.gov/m/ds/rls/rpt/c21664.htm.

H-032 ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circum-stances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall in-clude a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Con-tracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

H-033 ORGANIZATIONAL CONFLICT OF INTEREST SPECIAL CLAUSE

(a) Purpose. The primary purpose of this clause is to aid in ensuring that the Contractor (1) is not biased be-cause of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to the work under this contract, and (2) does not obtain any unfair competitive advantage over oth-er parties by virtue of its performance of this contract.

(b) Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "Contractor") in the activities covered by this clause as a prime contractor, subcontractor, co-sponsor, joint venturer, consultant, or in any similar capacity.

(1) Technical consulting and management support services.

(i) The Contractor shall be ineligible to participate in any capacity in Department con-tracts, subcontracts, or proposals therefor (solicited or unsolicited) which stem directly from the Contractor's performance of work under this contract for a period of three years after completion of this con-tract. Furthermore, unless so directed in writing by the Contracting Officer, the Contractor shall not perform any technical consulting or management support services work under this contract on or relating to any of its products or services or the products or services of another firm if the Contractor is or has been substantially in-volved in their development or marketing.

(ii) If the Contractor under this contract prepares a complete or essentially complete statement of work or specifications to be used in a competitive acquisition, the Contractor shall be ineligible to participate in any capacity in any contractual effort which is based on such statement of work or specifications for a period of three years after completion of this contract. The Contractor shall not incorporate its products or services in such statement of work or specifications unless so directed in writing by the Contracting Officer, in which case the restriction in this subparagraph shall not apply.

(2) Access to and use of information.

(i) If the Contractor, in the performance of this contract, obtains access to information such as Department plans, policies, reports, studies, financial plans, internal data protected by the Privacy Act of 1974 (Pub. L. 93-579), or data which has not been released or otherwise made available to the public; the Contractor agrees that without prior written approval from the Contracting Officer it shall not: (a) use such in-formation for any private purpose unless the information has been released or otherwise made available to the public; (b) compete for work for the Department based on such information for a period of six months after either the completion of this contract or until such information is released or otherwise made available to the public, whichever occurs first; (c) submit an unsolicited proposal to the Government which is based on such in-formation until one year after such information is released or otherwise made available to the public; or (d) re-lease such information unless such information has previously been released or otherwise made available to the public by the Department.

(ii) In addition, the Contractor agrees that to the extent it receives or is given access to proprietary data, data protected by the Privacy Act of 1974, or other confidential or privileged technical, busi-ness, or financial information under this contract, it shall protect this information from unauthorized use or dis-closure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished.

(iii) The Contractor shall have, subject to patent, data, and security provisions of this contract; the right to use technical data it first produces under this contract.

(c) Disclosure after award.

(1) The Contractor agrees that if an actual or potential organizational conflict of interest is dis-covered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This dis-closure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mit-igate the actual or potential conflict.

(2) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant informa-tion to the Contracting Officer, the Government may terminate the contract for default.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts of any tier which involve performance or work of the type specified in subparagraph (b)(1) of this clause or access to information of the type covered in subparagraph (b)(2) of this clause. The Contractor shall obtain for the Department an Organizational Conflict of Interest Disclosure Statement or Representation from each intended subcontractor or consultant. The Contractor shall not enter into any subcontract nor engage any consultant unless the Contracting Officer shall have first notified the Contractor that there is little or no likeli-hood that an organizational conflict of interest exists or that despite the existence of a conflict of interest the award is in the best interest of the Government.

(e) Remedies. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any rel-evant facts required to be disclosed concerning this contract, the Government may terminate the contract for de-fault, disqualify the Contractor for subsequent related contractual efforts and pursue such other remedies as may be permitted by law or this contract.

(f) Waiver. Requests for waiver under this clause shall be directed in writing to the Contracting Officer and shall include a full description of the requested waiver and…