ATTACHMENT_1__Sample_Task_Order_1.docx

ATTAACHMENT J.1

Sample Order One

C.1. GENERAL INFORMATION

C.1.1. INTRODUCTION

The Contractor shall provide the necessary aircraft, crew, maintenance, associated equipment and hardware, documents and services for transportation services to various locations in South Sudan on behalf of the U.S. Department of State, Office of the Coordinator for Reconstruction and Stabilization (S/CRS). The Contractor assumes total responsibility for all requirements stated herein on the commencement date of the contract performance period.

C.2. BACKGROUND

The United States Government (USG) is currently undertaking the Diplomatic Expansion Phase II in South Sudan. This project has USG personnel spending significant amounts of time overnight in areas throughout southern Sudan where the USG currently has no presence. Due to insufficient quality and timeliness of commercial air transportation to these locations, the air transport demand will need to be met by contracting these services.

The ability to implement and monitor projects is directly dependent on the availability of reliable air services to project sites that span the breadth and depth of South Sudan, in which roads are sparse, geography is challenging, and security remains an important concern -- air travel remains the most practical, reliable and safe means for in-country travel.

Dedicated, reliable air support will greatly aid in ensuring diplomatic mission success.

C.3. REQUIREMENTS

C.3.1. DESCRIPTION

The United States Department of State desires an ACMI lease for one twin engine turboprop aircraft for transporting passengers throughout the region of Southern Sudan. The aircraft will be permanently based at Juba, with anticipated destinations listed in paragraph C.8. The aircraft shall be available 24 hours per day, six days per week. Four days per month will be allocated for aircraft maintenance.

C.3.1.1. AIRCRAFT REQUIRED

A twin engine turboprop aircraft with seating for at least 12 passengers is required. The aircraft is not required to be pressurized. The aircraft must be Short Takeoff and Landing (STOL) capable, and must be capable of operating from non-hard surface runways with little or no support equipment provided

C.3.1.2. DESIGNATED BASE

All equipment, facilities, and personnel required under this contract shall be delivered to and removed from Juba Airport (JUB) in South Sudan as the principle operating base.

C.3.1.3. CREW COMPLEMENT REQUIRED

The aircraft must be crewed with two pilots. Sufficient crew capability must exist in order to meet the aircraft availability requirements of paragraph C.3.1.

C.3.2. TECHNICAL SPECIFICATIONS

C.3.2.1. SCOPE OF CONTRACT

The intent of this contract is to obtain fully Contractor-operated and maintained exclusive use fixed wing flight services to transport personnel and/or cargo in support of USG efforts in South Sudan. Contractor services include provision of an aircraft, aircrew, maintenance and support personnel, and all other associated equipment, parts, accommodations, logistics, storage and security needed to provide these services. Contract operations will include, but are not limited to, delivery of U.S. government and U.S. government-vetted passengers, supplies, and emergency evacuation and medical support.

The contractor, working under the direction of the USG, shall provide turn-key fixed wing aircraft, personnel, equipment, tools, material, maintenance, spare parts, and supervision necessary to perform passenger, cargo, and combination air transportation services between various locations in South Sudan listed in, but not limited to the destinations of paragraph C8.

C.3.2.2. CERTIFICATIONS

The Contractor must possess a current US Federal Aviation Administration (FAA) Air Carrier Certificate or similar International Civil Aviation Organization (ICAO) recognized / approved Air Carrier Operating Certificate for the performing and must ensure that contract aircraft are operated and maintained in compliance with that certificate at all times.

Aircraft shall be maintained in accordance with all applicable 14 CFR requirements, mandatory manufacturers’ bulletins as required and/or all applicable FAA / ICAO Airworthiness Directives. The Contractor and pilots and crew shall have all licenses and permits required to operate in South Sudan.

The Contracting Officer (CO) or COR may inspect pilot qualification certificates for currency and competency prior to any flight. The CO or COR has mission control and can delay, terminate, or cancel a flight at any time for security, program, aircraft or pilot qualification requirements.

C.3.3. EQUIPMENT REQUIREMENTS

C.3.3.1. CONDITION OF EQUIPMENT

Aircraft offered shall be listed by make, model, series, and registration number.

The aircraft used in the performance of this contract shall be licensed and in airworthy condition throughout the performance period, consistent with the operational conditions and terrain of operations. All installed equipment shall be operable. The aircraft interior shall be maintained in a clean and neat manner. There shall be no unrepaired tears, rips, cracks, or other damage to the interior. The aircraft exterior finish, including the paint, shall be clean, neat, and maintained in good condition (i.e., no severe fading or large areas of flaking or missing paint etc.)

The aircraft shall be properly equipped and maintained for IFR flight. All avionics systems used in or on the aircraft for this contract, and their installation and maintenance, shall comply with all manufacturers’ specifications and applicable Federal Aviation Regulations or ICAO requirements.

All flight manuals, illustrated parts catalogues, maintenance manuals, service data, crew and aircraft flight logs shall provide accurate detail and shall be made available to the government by the contractor, upon request.

The aircraft must be capable of rudimentary medical emergency flights. The ability to configure the aircraft to transport litter patients is required. The contractor will maintain basic first aid equipment aboard the aircraft.

C.3.3.2. AIRCRAFT EQUIPMENT REQUIREMENTS

The aircraft shall be properly equipped and maintained for IFR flight. Aircraft used in the performance of this contract shall have a current air worthiness certificate [Consistent with Federal Aviation Administration

Regulations at 14 Code of Federal Regulations (CFR) Parts 23 through 39] acceptable to the government, and be maintained and operated in accordance with the air carrier’s US Federal Aviation Regulation (FAR) – 14 CFR Part 39 and 43, and 14 CFR Part 91 and 135 – requirements and certificate or, as appropriate, in accordance with International Civil Aviation Organization (ICAO) equivalent standards AND the regulations in effect in the country of aircraft registration. During this contract, the US government requires the contractor to operate and maintain aircraft in accordance with US government FAR 14 CFR Part 39 and 43 and 14 CFR Parts 91 and 135 and US government Code of Federal Regulations (CFR) (Quality and Safety Review) 32 CFR Part 861 standards, or equivalent ICAO standards.

Aircraft must be capable of transporting passengers and cargo loads of personal baggage in the temperature and geographical extremes found in southern Sudan.

All aircraft must be configured with Very High Frequency (VHF) radio and Global Positioning Satellite (GPS) instrumentation. A real-time satellite aircraft tracking device and Emergency Locater Transmitter (ELT) are required on each aircraft.

The Contractor may substitute or replace aircraft or equipment equal to or greater than contract awarded performance equipment after receipt of written approval by the COR. Request for substitution shall be made at least 10 (ten) days prior to the proposed exchange, except for unforeseen conditions.

C.3.3.3. OPERATIONS

The contractor shall meet the requirements of, and coordinate all aircraft movements with the South Sudan Civil Aviation Authority or equivalent. The contractor will maintain positive control through communications with the aircraft sufficient to track arrivals and departures in real time. The contractor will maintain a coordination office in Juba that will schedule and monitor all operations in order to provide sufficient information to all agencies interested in flight operations.

The Pilot-In-Command (PIC) is responsible for the safety of the aircraft, loading and unloading of occupants and cargo. The Pilot shall comply with the directions of the Government, except when in the Pilot's judgment compliance will be a violation of applicable operating or safety regulations. The Pilot has final authority to determine whether the flight can be accomplished safely and shall refuse any flight or landing which is considered hazardous or unsafe. Before each takeoff, the PIC shall ensure that all passengers have been briefed in accordance with the briefing items contained in US government 14 CFR Parts 91 and 135. The PIC is responsible for determining that perimeter security is adequate for operations at origins and destinations.-Not an aircrew function. RSO should not allow any flights into unsecure areas.

The Contractor must provide sufficient manning to comply with the aircraft availability requirements of paragraph C.3.1 while meeting FAA or ICAO and/or company crew rest requirements.

Contractor pilots and crews, as well as forward deployed ground crews shall wear uniforms or badges that permit quick and accurate recognition of contractor roles, responsibilities and authorities.

The contractor is responsible for complete and accurate aircraft and crew hour records. All flight time, regardless of how or where performed, will be reported by each flight crewmember and used to administer flight hour and duty time limitations.

Duty days will not exceed 14 hours with 8 hours of flying time without approval from the COR. Following each duty period, aircrews will be allowed a minimum of 10 hours of uninterrupted rest. Pilots will not exceed a total of 120 flight hours per month.

Contractor personnel shall perform the contract requirements and conduct themselves appropriately at all times. The COR shall notify the Contractor of specifics of the unsatisfactory conduct and/or performance by the Contractor's personnel. The determination of unacceptability is at the sole discretion of the CO. When directed by the CO, the Contractor shall suspend or replace unacceptable personnel.

C.3.4. PERSONNEL REQUIREMENTS

C.3.4.1. MANAGEMENT

The Contractor will designate a Program Manager who shall have the technical and leadership skills to manage and organize the crew, equipment, maintenance, safety protocols and operations to safely, effectively and efficiently perform this air service contract in South Sudan.

The Program Manager is the point of contact for communication and coordination with the USG COR. The Program Manager is responsible for obtaining all permits, parking space, fuel agreements, and over flight coordination, as well as day to day flight operations.

C.3.4.2. PILOT REQUIREMENTS, QUALIFICATIONS, AUTHORITY

The Contractor must furnish pilots for each day the aircraft is required to be available.

Pilots and aircrew members shall be trained, qualified, and maintain proficiency in accordance with FAR 14 CFR Parts 61 through 67 and 32 CFR 861 standards, or equivalent ICAO standards. Original and current certificates of qualification shall be made available to the USG.

Aircraft maintenance personnel shall be trained, qualified, and maintain proficiency in accordance with FAR 14 CFR 61 through 67 or equivalent ICAO standards. Original and current certificates of qualification shall be made available to the USG upon request. Pilots shall hold at least FAA commercial pilot certificates or the ICAO equivalent.

Both pilots aboard the aircraft All aircrew are required to speak English in a fluent and coherent manner, and pilots must be able to communicate with each other to ensure adequate crew coordination and safety of flight.

C.3.4.2.1. MINIMUM FLIGHT HOURS EXPERIENCE FOR THE CREW

For Pilot in Command (PIC): Must possess a FAA Commercial Pilot License or ICAO equivalent, and a rating in the type of aircraft performing under this contract, and at least a total of 1,000 hours flying time, including at least 500 hours as PIC of the offered aircraft.

No minimums for the pilot(s)? And 1000 hours is not a great deal of experience.

Both the PIC and the co-pilot shall have a current instrument rating for the offered aircraft.

All Pilots shall possess a current Class I or Class II FAA or ICAO equivalent medical certificate.

C3.4.3. SECURITY OF AIRCRAFT AND EQUIPMENT

The Contractor will be responsible at all times for the security of their contract crew, aircraft, vehicles, and associated equipment.

The contractor shall obtain or coordinate with local officials for hangars, ramps, equipment, maintenance facilities, storerooms, crew offices, operations centers, fuel, fuel facilities, and special de-icing equipment.

C.3.4.4. FUEL AND SERVICING REQUIREMENTS

The contractor is responsible for obtaining and paying for fuel.

C.3.5. AIRCRAFT MAINTENANCE REQUIREMENTS

C.3.5.1. AIRCRAFT MAINTENANCE

During the performance of this contract, aircraft will be maintained and operated in accordance with FAR 14 CFR Part 39, 43 and 135 and 32 CFR Part 861 standards, or equivalent ICAO standards. The mechanics shall have a valid FAA or foreign equivalent mechanic certificate with airframe and power plant ratings, and shall have held the certificate or foreign equivalent with both ratings for a period of 24-months. The mechanic shall have been actively engaged in aircraft maintenance as a certificated mechanic for at least 18-months out of the last 24-months.

C.4. INSPECTION/ACCEPTANCE

The USG has the right to perform operations, maintenance, and safety inspections prior to and throughout the life of the contract. US Department of State Office of Aviation will conduct periodic inspections of the operation to ensure safe operation and adherence to all applicable governing rules and regulations.

C.5. INSURANCE

The contractor shall maintain insurance coverage at the levels offered in their proposal to the government. Insurance coverage shall be maintained during the entire term of this contract.

C.6. PERIOD OF PERFORMANCE

The base period of contract performance will be six months. The government retains the right to one six month option periods.

C.7. AVAILABILITY REQUIREMENTS

During the exclusive use period and any extension, the Contractor must be in compliance with all contract requirements and available and capable of providing service seven C.3.1 says six days days a week, 24 hours a day, and 365 days per year to include holidays.

Within 10 business days of execution of the contract, the contract will be expected to provide the aircraft, pilots and crews. Operations will begin on the date agreed during contract negotiations.

C.8. PLACES OF PERFORMANCE

The aircraft will be based in Juba, Sudan, and will be expected to conduct flights to at a minimum, but not limited to the following locations in southern Sudan: Aweil, Bentiu, Bor, Malakal, Rumbek, Wau, Torit, and Yambio. Flights to other aircraft-capable locations in southern Sudan may be required. Occasional Emergency flights may be required to Khartoum, Kampala (Uganda) and Nairobi (Kenya).

C.9. MEASUREMENT OF FLIGHT TIME

Flight time will be measured from engine start to engine shutdown. If one engine is kept running at austere locations, flight time will be measured from engine start to one engine shutdown.

C.10. PAYMENT FOR FLIGHT TIME

The Government will only pay for flights that are authorized by the COR for authorized USG personnel and US government-vetted personnel who are supporting USG initiatives in South Sudan. The Project Manager will schedule flights as directed by the USG COR. Should the flight manager question if a flight or passenger/s should be authorized, he/she will consult with the COR or CO.

The Government will not pay for flights benefiting the Contractor, such as flights for maintenance testing, for ferrying to and from maintenance facilities, flights required following an engine change, and flights solely for transporting Contractor's personnel.

C.11. MOBILIZATION/DEMOBILIZATION

The Contractor is responsible for all aircraft and crew mobilization and demobilization costs to and from JUB.

C.12. RESPONSIBILITY FOR CONTRACT COST

The Contractor is responsible for all costs related to this contract.