Sources_Sought_-_Question_and_Answer.pdf

Department of State Multi-Mission Aircraft and Aviation Support

Office of Operational Medicine Question & Answer

QUESTIONS AND ANSWERS

1. Is there an incumbent?

Yes. Phoenix Air Group, Inc.

2. What is the anticipated timeframe for RFP release and potential contract award?

A final timeframe for RFP release has not yet been determined; however, the Government anticipates making contract award no later than June 2016. Given the critical nature of these services, there are several requirements that must be met by the offeror at the time of proposal submission, to include: CAMTS / NAAMTA certification(s); FAA Supplemental Type

Certification (STC) for patient isolation device proposed; and the Offeror has met and maintains

FAA Part 135 standards for aviation operations, and has Air Ambulance services, Cargo, and

Passenger Transport included in their FAA Operation Specifications.

3. Is there a technical data package available for the Government furnished

Biocontainment Systems?

The current system is specifically designed for a multi-mission Gulfstream III aircraft.

Total weight of the system is 705 pounds including the modified aft baggage door. The aft baggage door is a required component and is specific to the Gulfstream III.

Dimensions are 144.5” long x 61” wide x 71” high.

Blower runs on aircraft power - DC 28V / 7.8 Amps

Lights and medical monitors run with an inverter – 50 Amps of DC which converts to 1005 watts of 115AC / 60 Hertz

These specifications are for a system design for use on a Gulfstream III aircraft. It is not the only possible way to attain/maintain biocontainment that meets the Government’s requirements. Regardless of the final technical approach to biocontainment, interested vendors must understand that FAA Supplemental Type Certification must be in place at the time of award. The Government will not consider declaring the aircraft a Public Use or State aircraft. The Government will not modify existing equipment to adapt to other airframes.

4. What is the process for CAMTS / NAAMTA certification?

CAMTS

How does a service apply for accreditation?

Complete the initial application (click here).

Pay the $750.00 non-refundable application fee. If you need an invoice for the $750 please email shelley.dixon@camts.org.

http://www.emailmeform.com/builder/form/ElBG2e1hd4g68f0SJQKfU0k5I mailto:shelley.dixon@camts.org

Department of State Multi-Mission Aircraft and Aviation Support

Office of Operational Medicine Question & Answer

Once the application has been completed and we have received the application fee in the office, CAMTS will email a Program Information Form (PIF). This is a tool that directly relates to compliance with each of the accreditation standards. The PIF can ordered separately if you are not applying for accreditation (here).

Complete the PIF and return with requested documents and the accreditation fee. The instrustions for submitting are included with the PIF.

A service has up to one year to complete the PIF after applying.

The site visit is usually scheduled within 4-6 weeks of receiving the PIF.

Site surveyors report is sent to two board reviewers who present to the full Board of

Directors at the next quarterly meeting. A site visit must be at least 4 - 6 weeks prior to a board meeting in order to be placed on the agenda.

Accreditation decision is received by the service via certified mail within 30 working days of the board meeting.

NAAMTA

NAAMTA: An overview of the NAAMTA process, which parallels CAMTS with regard to process and general timeline, can be found at: http://www.naamta.com/accreditation/auditing-process/

Services that are not currently accredited by either CAMTS or NAAMTA should keep the following timeline in mind as they decide to respond to a future Request for

Proposal. Accreditation is required at the time of award.

From the NAAMTA website:

How long does it take to complete the application process for NAAMTA accreditation?

The process of medical accreditation can take a great deal of time when also trying to juggle the affairs of an ongoing EMS organization. The time given to first-time applicants is twice the length as renewing applicants due to the need to establish written processes and documentation in compliance to our standards, whereas renewing organizations should already have those measures in place. The following is a breakdown of the typical amount of time it takes to apply for NAAMTA accreditation as a first-time and renewing applicant:

First-time Applicants: 12 months

Renewing Applicants: 6 months

The time frames for each are the maximum allowable time given to applicants. Should an application take longer than a year, the applying medical transport organization will need to reapply for accreditation to restart the application time frame. Renewing applicants who fail to submit their application prior to the end of their accreditation period risk losing accreditation during the full audit process.

http://store-t1h3x1c.mybigcommerce.com/ http://www.naamta.com/accreditation/auditing-process/ http://www.naamta.com/accreditation/auditing-process/ http://www.naamta.com/accreditation/faqs/