16R0507_Q As_Pier_in_Gorgona-Final.pdf

SAQMMA‐16‐R‐0507

Pier in Gorgona Island, Colombia

SAQMMA‐16‐R‐0507

One Pier in Gorgona Island, Colombia

Q&As # Drawing/Spec.

Reference

Subject Description Responses

1 SF1442 Item 2 Type of Solicitation The FSBM, L.21 Proposal Preparation Instructions, refers to this procurement as “Technically Acceptable, Lowest Price” and states there may be an award without any discussion. Does this mean a negotiation may, or may not take place?

Please review Section M. Award Without Discussions: In accordance with FAR provision 52.215-1 "Instructions to Offeror’s - Competitive Acquisition” (included in Section L of this RFP), offeror is reminded that the Government may award this contract based on initial proposals without holding discussions, pursuant to FAR 15.306(a)(3).

2 SF1442 Item 12a Performance & Payment Bonds

Performance & Payment Bonds is checked as not required. Is this correct?

Bonds are not required.

3 SF 1442 item 13b Offer Guarantee Offer Guarantee is checked as not required. Is this correct? Yes.

4 General General Is this a Design/Bid/Build (DBB) project, or a Design/Build (DB) project? There are no specific references in either case, yet there are numerous items within the proposal documents to lead one to believe this is actually a DB proposal. Please refer to items 5 thru 11 below.

Section B.2 Contract Line Item Numbers, CLIN 001 Describes the requirement.

5 Section B General FSBM B.1.1 states the contractor shall “…provide all labor, materials, equipment and services…” B.1.2 states the same. What services is the contractor to provide? Engineering is commonly referred to as a “service”.

See answer, Question #4. The service is the construction of the pier.

6 Section B General FSBM B.2. CLIN 001 states “the contractor shall…include furnishing all professional services, labor, materials, equipment and services” What professional services is the contractor to provide? Engineering is considered a “professional service”

This paragraph describes the technical components the contractor is required for the performance of this contract.

The construction of the pier.

7 SOW 01 11 00 1.1 SD-01 Pre-construction submittals

SOW 01 11 00 1.1 SD-01 Preconstruction Submittals, Personnel List states the contractor is to submit the Electrical Engineer. If this is a fully designed (DBB) project, what electrical engineering is to be performed? Is this the complete list of engineering professionals the contractor is to provide?

The Electrical Engineer requirement is to supervise and certify that the electrical work complies with standards included in the technical package.

The contractor shall submit what is indicated in SOW 01 11

00 1.1 SD-01.

8 SOW 01 11 00 1.2.1 Project Description Project Description states “The pier shall comply with the current standards of the Colombian Seismic resistance code…” This statement is only relevant to the contractor if this is in fact a DB project.

The NSR-10 code is not only for design, it also applies to construction processes.

9 SOW 01 33 00 Submittal Procedures

Submittal Procedures, 1.5 Variations, states “…variations from contract requirements require both Designer of Record and government approval…” Who is the Designer of Record (DOR)? Who retains the services of the DOR? What are the duties of the DOR?

The DOR is the Colombian navy. COLNAV retains the services of the DOR. COLNAV will support INL during the construction process. All communications to DOR shall be done through the COR.

Solicitation Questions and Answers

10 Drawings General The drawings provided are marked as 90% status. The drawings and incomplete, at a minimum with regards to structural details, the piping systems, the electrical and lightning protection drawings. When will we be furnished with 100% Issued for Tender drawings?

90% was a mistake in the drawings. The draftman should have marked 100%.The drawings are 100% complete.

The structural details shall be included in shop drawings by contractor.(See SOW Section 05 50 14; 1.2 SD-02) For the electrical and lightning protection drawings review SOW Section 26 41 00.00 45; 1.2.2 and 1.3 SD-02

11 SOW General The specifications are incomplete, at a minimum with regards to the piping systems generally shown on drawing A3.

The specifications are complete. The construction of a piping system is not included in the scope of work for this project.

12 SOW General There are no specifications for fenders and bollards. The plans include references to manufacturers, but no specifications

The drawing S-03 show details and one note with specifications for the fenders.

The drawing S-04 show details and one note with specifications for the bollards.

13 SOW General We understand the Soil Borings are available for review at the INL Office, US Embassy in Bogota. This is a hardship to travel to Bogota to review soil boring logs. Please provide this information electronic format.

See amendment 001.

14 SOW General No geophysical, meterological or wind/wave data has been provided.

Is this information available? This information is generally considered essential to the design of any marine structure. We are accustomed to being provided this information for both DBB and DB marine projects.

The geophysical, meterological or wind/wave data is included in Soil study and impact survey files.

The project was designed by COLNAV.

15 SOW General I.47 Physical Data states the “contractor shall gather the required data during the site visit” in regards to (a) “indications of physical conditions”, (b) “weather conditions” and (c) “Transportation facilities”. To gather all the necessary information specific to (a) and

(B) during a single site visit is an unreasonable requirement. Please refer to items 12 & 13 above. What information was gathered by the designer of the 90% plan documents? Can this information be provided?

The designs are 100% ready for building. COLNAV used NSR-10 code and geotechnical reports. See amendment 001.

16 Section B Type of Contract Type of Contract, states this is a Firm Fixed Price contract, payable in the currency indicated in SF 1422. I do not find any currency reference in SF 1442.

This contract can be awarded in US Dollars or in Colombian Pesos, the currency to be considered upon contract award will be the one identified by the contractor in the form

SF1442.

17 Section J-Attachments J-2-1 Bidding charts Bidding Charts, page 3 of 3, below the TOTAL, notes “Colombian Pesos”. Is this proposal to be prepared and submitted in Pesos or US Dollars?

All bidding charts need to be submitted in US Dollars;

howerver, if the contractor prefers Colombian pesos, both currently need to be included in the details required in the bidding charts.

18 Section J-Attachments J-1-4 Insurance J-1-4 Insurance lists several unusual insurance policies. Items 1 & 2 are for Performance Insurance and Payment Insurance respectively.

We are accustomed to furnishing a Performance & Payment bond, not an insurance policy. Please elaborate on this requirement.

Bonds are not required for this contract, only Insurance as described in attachment J-1-4.

19 FSBM I 4.1 Performance & Payment Security

Performance & Payment Security is noted as “reserved” Does J-1-4 represent the complete list of insurance requirements for the project?

See Section H.3 of the Schedule B-M. Also see answer, question #18

20 Section J-Attachments J-1-4 Insurance Will it be acceptable to provide an insurance policy from a Columbian company that covers all the requirements in one policy?

Yes, if the insurance policy fulfills and complies with Colombian laws and it is issued by an insurance company that meet all local permits and licenses.

21 Drawings General Provide project drawings in AutoCAD See amendment 001 22 SOW Cost Please provide lodging and food costs per day per person in Gorgona Lodging and Meals will be available at the Poblado premises.

The approximate daily value per person for Lodging and Meals is between COP $50,000 and COP $150,000.

23 Drawings General In the drawings is shown as if the boat will dock in front of the axis # 35, hover no defense for docking is shown at this location.

The neoprene fenders are located on piles axes 29, 30, 31, 32, 33, 34 and 35. See new drawing S-03A, which is pending to be added to an additional amendment.

24 Drawings General Between axis 35 and 34 is shown a stair way for access to smaller vessels, however no design is shown for said stair way.

According to S-03 the parallel stairway is to be constructed between axes 32 and 34. Also the perpendicular stairway is to be constructed on axis 34. According to S-04 the construction for both stairways shall be equal.

25 Drawings General No detail for the reinforcement of the hexapods is shown. The hexapods reinforcement is shown in new drawing S- 06A, which is pending to be added to an additional amendment.

26 Drawings General There is no detail for the metallic handrail shown in the drawings. The handrail shall be constructed in inmunized wood and non-metallic. See details in new drawing A-3A, which is pending to be added to an additional amendment.

27 SOW General We consider that the rebar proposed for the precast pieces of the dock slab is insufficient.

This contract is not design-build; the contractor shall submit his proposal according to technical documents in solicitation package.

28 Park Regulations General Is there any typo of noise restriction for the work on the pier. According to datasheet PMAC-AB- 04 - Management of Sources of emissions and noise, construction work shall be organized in working schedules from 6 AM to 6 PM. Only clean technology machinery and equipment shall be selected to reduce the intensity of the environmental impact. In the particular case of portable power plants, these shall have a cabin for noise reduction and a certification of low emission of air pollutants. All equipment that produce noise and emissions shall be in accordance to current regulations for protected areas on noise standards.

29 Park Regulations General Which is the value of lodging and food for the workers required for this job.

Lodging and Meals will be available at the Poblado premises.

The approximate daily value per person for Lodging and Meals is between COP $50,000 and COP $150,000.

30 Park Regulations General There is time restrictions for this work? is possible to work during night hours?

According to Environmental License, inside the area of the park, it is not allowed to perform any construction activity during the nights. (See Datasheet PMAC-AB-04 - Management of emission sources and noise). Working schedules for the construction work shall be from 6:00 AM to 6:00 PM.

31 SOW Fuil Support Is it possible to clarify the scope of the work regarding the fuel lines an electrical installations on the pier.

Construction of fuel lines is not included in the scope of work for this project. See SOW Section 26 41 00.00 45;

1.2.2 and 1.3 SD-02. for electrical installations on the pier.

32 SOW Disposal/General Can the pipe of the piles be salvaged from oil and gas prior uses? No, pipes and piles shall comply with specifications in the technical package and shall be new.

33 General General Is there a Geo technical report available for this project? See amendment 001 34 J‐2‐2_Drawings Section J Provide all documents and details in English The designer of records was the COLNAV which is a spanish speaking entity. In order to not alter the technical specifications during the traslation; the drawings and other attachements were posted in the original version.

35 J‐2‐2_Drawings Section J Confirm the drawings are issued for construction(IFC). Yes, the drawings are issued for construction 36 J‐2‐2_Drawings Section J 37 J‐2‐2_Drawings Section J 38 J‐2‐2_Drawings Section J Shop Drawings will be provided as specified. Who will revise the IFC drawings to reflect the AS Built condition at the end of construction.

The shop drawings shall be provided by contractor as indicated in specifications. The As-built drawings shall be done by contractor and included in final report. The final report will be reviewed by COR.

39 J‐2‐2_Drawings A1 Need size and type of Gas pipes and address where to add in bid sheet The Gas pipes are not included in the scope of work for this project.

40 J‐2‐2_Drawings A1 Where is the source water line for this project and provide complete details of how we are to connect? Is a pump required?

The water system and pumps are not required and are not included in the scope of work for this project.

41 J‐2‐2_Drawings A1 Are there is any valves , water usage accessories, pumps, etc required in the water system? Please provide complete details.

The water system and pumps are not required and are not included in the scope of work for this project.

42 J‐2‐2_Drawings A2 Where is the Source of Power for the project? What are the connections details? What is the size of cable for lighting?

The power for the construction project shall be provided by contractor.

For the electrical and lightning protection drawings review SOW Section 26 41 00.00 45; 1.2.2 and 1.3 SD-02

43 J‐2‐2_Drawings A2 What is the complete SOW and design for the Gas Tanker? Please provide a complete design and verify the Gas tanker and distrabution system is in the projects Scope of work

The gas tank and gas distribution system are not included in the scope of work for this project.

Are all Design Calculations and Documents provided by the US DOS? No, the U.S.G. will provide only the documents published in the webpage www.fbo.gov.

44 J‐2‐2_Drawings A3 Section A-A Please provide details and locations of Neoprene installation. It is not clear and needed in order to calcualte the total quantity of Neoprene for each pile

The neoprene fenders are located on piles axes 29, 30, 31, 32, 33, 34 and 35. See new drawing S-03A, which is pending to be added to an additional amendment.

45 J‐2‐2_Drawings A3 Section A-A Shown 3 pipe line one for water and one for Gas but one pipe line not clear for what purpose

The 3 pipe lines shown in the drawings are not included in the scope of work for this project.

46 J‐2‐2_Drawings A3 & A4 Drawing A3 Detail B indicates a Metallic rail and Drawing A4 indicates a Wooden Rail.

Please clarify?

The handrail shall be constructed in inmunized wood and non-metallic. See details in new drawing A-3A, which is pending to be added to an additional amendment.

47 J‐2‐2_Drawings AS-06 Provide detail of rebar for Hexapodes The hexapods reinforcement is shown in the new drawing S- 06A, which is pending to be added to an additional amendment

48 Bidding Charts 05 50 14 01 Provide the location of carbon pipe in drawing. Please review drawing S-02 49 Bidding Charts 26 41 00.00 40 Provide the location of the design and details of the electrical/ grounding system.

For the electrical and lightning protection drawings review SOW Section 26 41 00.00 45; 1.2.2 and 1.3 SD-02

50 J‐2‐2_Drawings Provide the details and locations where the Dock fender connects to the pile

The neoprene fenders are located on piles axes 29, 30, 31, 32, 33, 34 and 35. See new drawing S-03A, which is pending to be added to an additional amendment.

51 SOW General We ask the entity to publish the soil survey, bathymetry, meteorologica record and all the information that has been produced and collected for design.

See Amendment 001

52 Park Regulations General Please specify if there is a possibility to perform the contract in double shifts or otherwise have any time restriction to perform the work as well as night shifts.

According to Environmental License, inside the area of the park it is not allowed to perform any construction activity at night. (See datasheet PMAC-AB-04 - Management of emission sources and noise) Also, the working schedules for the construction work, shall be from 6:00 AM to 6:00 PM.

53 Park Regulations General Is there an area of disposal of debris on the island that can be used by the contractor? Or otherwise will be performed by the river transport of the material to a dump site.

No.In accordnace ot the Environmental Plan datasheets, debris shall be removed from the island and given proper disposal according to their characteristics. (see datasheet PMAC - AB - 13 handling of domestic, industrial and special waste, datasheet PMAC-AB-12 - Handling of construction materials, datasheet PMAC-AB-01-handling liquid waste, datasheet PMAC - AB - 15 Handling of liquid waste, datasheet 3 PMAO-AB-03-Handling of liquid waste, datasheet 4 PMAO-AB-04-Handling of domestic, industrial and special waste).

54 Park Regulations General Please specify whether the successful contractor may use the added material found on the island with the aim of producing concrete for the project.

No, contractor may not use existing materials in the island.

According to Environmental Plan datasheets all material required for project construction shall be brought to the Island (see datasheet PMAC-AB-12 - Handling of construction materials)

55 Park Regulations General Please indicate which area could be used to prefabricate concrete elements (hexapods), since not indicated in the environmental impact survey or files published by the entity.

There are no areas on the island or its suroundigs approved to fabricate the hexapods. Hexapods shall be prefabricated and brought the island.

56 SOW Experience As discussed in the site visit, the experience is intended to demonstrate in the bidding process must be framed in the last 5 years, however, in the “SOLICITATION SAQMMA-16-R-0507 Final Scheduled” that condition is not mentioned. Please clarify if required 5 years old or otherwise.

Yes, see section L, item 4. Factor 1, paragraph named "project examples".

57 Park Regulations Permits/Licenses In DOSAR 652242-73 I.77 AUTHORIZATION AND PERFORMANCE, paragraph (2) section. "... That has obtained all licenses and Necessary Permits required to perform this contract ..." as well as in paragraph B.1, specifies that the successful contractor shall be responsible for licensing the project, however, in the site visit was specified that the Embassy of the United States had advanced all the licenses for the execution of this project and shall maintain it in force.

Please confirm that our understanding is correct, otherwise, please indicate which licenses have been brought forward, which are pending and which must be processed.

Section I.77 Authorization and Performance. It is only related to all and any aspect concerning the successful contractor capability and ability to legally operate in Colombia, as a business, to fully satisfy requirements identified under the contract. Permits concerning the construction site are different, they do not apply to this paragraph.

58 General General At the site visit was discussed the possibility of paying the entire contract in COP or USD, according to negotiation with the successful contractor was raised. Please specify whether you can make a mixed contract payment, ie, make a portion in USD, as in the case of importation of piles and one in COP, such as the execution of civil works spring .

No, the currency will be agreed upon contract award, this decision will be final

59 Park Regulations Construction restrictions

At the site visit the company stated that the idea for the project implementation is to make the lowest possible environmental impact and therefore contractors should raise the best strategy construction and optimizations appropriate design, however, the contract conditions, page 80, Section L: Instructions, CONDITIONS, AND NOTICES TO OFFERORS second paragraph specified:

"... The offeror Shall make no reference to price in the Technical / Management volume. No alternate proposal will be accepted. The offeror's proposal and any subsequent thereto Shall Be Negotiated Changes binding upon the offeror." (Emphasis and underlining added).

We request the highlighted phrase is deleted, with the intention that bidders can present better alternatives to the process to mitigate the environmental impact and ensure economic savings for the customer.

In turn, this alternative being evaluated to select the best contractor. If this change is approved, please specify what are the considerations that must be taken for the design would be.

This paragraph provides instructions for the proposal Vol I- Business/Price/Contractor Information Volume. The words, "…no reference to price in the Technical/Management Volume..", means that pricing data should not be included in Vol II. This is done in order to keep pricing information restricted. The technical team is not allowed to see this. The words, "No alternate proposal will be accepted" refers to the ability to submit two or more proposal packages (pricing or technical information) as an option to qualified without a formal request from the Contracting Officer. This is closely related to the posibility to award without discussions therefore each initial offer should contain the offeror's best terms from a price and technical standpoint.

60 General General Please specify whether you can make available to the offeror a boat of the Navy to respond to emergencies and / or first aid.

No, COLNAV can not make available a boat dedicated to the contractor. However, COLNAV has boats located in the Guapi approximately 30 nautical miles from the island, which can respond to emergencies on the island.

Additionally, depending on operations, COLNAV may have other assets in the area which could also respond to emergencies.

61 Park Regulations General We understand that the constructive procedure referred to in the Environmental Impact Study, CONSTRUCTION PHASE 3.2, 3.2.1.

DOCK is for information only and is not obligating the successful contractor to follow these processes. Please confirm that it is well and that the contractor who will design and implement their construction procedures according to their “know – how”.

CONSTRUCTION PHASE 3.2, 3.2.1. does not adress DOCK, it addresses "Antigua cancha de fútbol de la prisión". If you are referring to Environmental Impact Study title CONSTRUCTION PHASE 2.3, 2.3.1.1 Pier, this will be answer during the second round of questions and answers.

62 Park Regulations General Please indicate whether the successful contractor may use the aqueduct of the island to the development of the work, as well as the electrical junction.

The contractor shall have a generator at the job site all the time in order to produce electrical power for the execution of the construction.

With respect to aqueduct use; this will be answer during the second round of questions and answers.

63 Park Regulations General Please indicate which is the length of the shore to be protected by hexapods.

The length is indicated in drawings S-05 and S-06. The length is 30 m. each side of the pier for a total of 60 meters.

64 SOW General As discussed in the site visit, the scope of this project does not include fuel network or the network of water going over the dock. Please confirm that these items are excluded from the project itself.

The fuel and water network going over the dock are not included in the scope of work for this project.

65 General General We ask the entity the possibility to extend delivery date of the tender, since the comments and questions made in this trade are vital for the development of a complete offer.

The proposal due date has been extended to October 19, 2016 at 10:00AM ET. See Amendment 001

66 RFP para. Format and Copies, page 80 and page

Discussion. In the RFP instructions regarding Format and Copies, page 80, it states “Proposal can be submitted electronically to the attention of the CO Jocabed Domingue at dominguej@state.gov Electronic copies shall be one PDF file for technical and one PDF file for pricing or electronic copies via two (2) compact discs. ONLY the compact discs shall contain the electronic copy of both Volume I and Volume

II.”

In a later section regarding Format and Copies, page 82, it states “Provide two electronic copies via compact disk and one original plus one copy in printed form. Index the electronic copy identical to the printed version. DOS may review either the electronic or the printed submittal; therefore both formats shall be complete and identical to each other.”

Question. Is electronic submission of proposals via e-mail permitted?

Proposals need to be submitted electronically to the attention of the CO Jocabed Domingue at dominguej@state.gov.

Electronic copies shall be one PDF file in two volumes;

volume I-Business/Price/Contrator Information and volume II-Technical/Management Information. Proposals can also be sent electronically in two (2) compact discs sent by certified mail. ONLY the compact discs shall contain the electronic copy of both Volume I and Volume II. Finally, if for whatever reason any offeror cannot submit proposals electronically, both volumes will be accepted in a printed version sent to the specified address by certified mail. All proposals need to be submitted at the date and time specified in Amend 002.

67 Park Regulations General Given the controlled access of Gorgona Isla, will the Government clarify the process for requesting lodging and access from the National Natural Park?

The contractor shall provide a list of personel that will require access and lodging. To access the national park each person will have to provide a form of official identification.

The final process for lodging coordination is to be determined.

68 Park Regulations General Given the building restrictions in place to protect Gorgona Isla, will the Government clarify what type of storage and warehouse facilities are available or permitted on site?

The storage of construction materials shall only be done at the area previously designated for the project by COLNAV:

the pier area and coastguard station area.

69 Park Regulations SOW page 2; Para.

1.2.1 Project

Description

Question 1. Will the Government consider an alternative, more environmentally conscious construction process?

Question 2. If so, What is the INL procedure for submitting such a proposal?

No. All construction processes shall adhere to the environmental license given by the Colombian environmental authority (ANLA). Publication of this license will be published in a new ammendment. The contractor shall also comply with the environmental impact survey which includes the environmental plan that the contractor shall also adhere to during the life of the contract.

70 Park Regulations General Discussion. Given the restrictions on temporary accommodations on Gorgona Isla (i.e. setting up a camp site), Offerors must arrange for site personnel to stay in on-site lodging accommodations. What is the cost of accommodations and meals for staff personnel at the job site? What is the cost of accommodations and meals for staff personnel at the job site?

Lodging and Meals will be available at the Poblado premises.

The approximate daily value per person for Lodging and Meals is between COP $50,000 and COP $150,000.

71 SOW General Will the Government provide a template for past performance questionnaires, or specify what information is to be requested from Contracting Officers?

See attachment J-1-2_PastP.pdf

72 Park Regulations Permits/Licenses Do we need to include in the proposal, the cost of environmental permits to construct in the National Park?

No. The permits already were paid by Colombian Navy and the permit was issued by the Colombian environmental authority ANLA.

73 SOW Structural Will the Government provide structural details between the pile and concrete beam on top?

The drawings S-01, S-02 and S-03 show reinforcement details for the pile-beam joints.

74 SOW Electrical Will the Government provide electrical drawings to quote grounding and lighting in the pier?

See SOW Section 26 41 00.00 45; 1.2.2 and 1.3 SD-02.

75 SOW Electrical Is the power source for lighting generator or is solar? The lighting system power source is solar panels. See new drawing E-01. This drawing will be included in a new amedment.

76 SOW General Are geo-pipes and concrete bags are used for protection of the slope? No. Only hexopods shall be used in accordance with the published technical package.

77 SOW General Will the Government provide designs of the runway? This project does not include a runways. If you are refering to the pier ramp, all designs were published in the technical package

78 SOW General Do we need to include in the price proposal the construction of this temporary pier?

There will not be a temporary pier, the pier to be built in this project will be permanent.

79 SOW General The piles length is not specified between axis 7 and 28. Will the Government confirm diameter and length of these piles?

The drawing A-4 show the length of piles and the drawing S- 01 show the diameters.

Axis 35-29 D=0.50 m. L= 13.60 m.

Axis 28-16 D=0.45 m. L= 10.80 m.

Axis 15-7 D=0.45 m. L= 8.80 m.

Axis 6-1 D=0.45 m. L= 6.80 m.

80 Park Regulations General Please provide Environmental Plan (PMA) The Environmental plan was published on the webpage as "J- 2-3_Imapct_Survey.pdf"

81 Drawings A-1, A-2, A-3 According to the SOW, fuel system is not included but it is included in these drawings, A-1, A-2, A-3

Construction of fuel lines is not included in the scope of work for this project.

82 SOW Electrical Exterior lighting is not included in the SOW, but it is included in the specs. Please provide electrical drawings for quotation in case it is really included.

The lighting system power source is solar panels. See new drawing E-01. This drawing will be included in a new amedment.

83 SOW General Please provide details and specifications for metal railings The handrail shall be constructed in inmunized wood and non-metallic. See details in new drawing A-3A, which is pending to be added to an additional amendment.

84 SOW General According to the SOW, grounding syste is included. Please provide electrical drawings for quotation

See SOW Section 26 41 00.00 45; 1.2.2 and 1.3 SD-02.

85 Drawings A-3 Detail A there is a water supply pipe. Water supply is nto included in the SOW, please clarify. If it is included, please provide drawings, specifications and details for quotation

The water supply pipe is not included in the scope of work for this project.