SAQMMA16Q0002_Attachment_3_MRPT_Procedures_.docx

SAQMMA16Q0002 SECTION J ATTACHMENT 3

Moderate Risk Public Trust (MRPT) Determination Procedures:

The Department of State awards a contract to a company to provide personnel to perform specific services. The contract may have security requirements that require personnel security clearances issued by the Defense Security Service or the contract may require individuals to possess a MRPT Certification. This means the contract is not of a classified nature and will not require security clearances such as Secret or Top Secret, but will require individual(s) to undergo an investigation to be able to access “Sensitive but Unclassified” information and/or materials.

The Contracting Officer is responsible for contacting, DS/IS/IND at 571-345-3019 to obtain the MRPT language to be included in the contract.

The MRPT attachment provides the points of contacts in DS/IS/IND when you have identified an individual as a potential hire (if you don’t have this attachment please let me know.)

The companies Facility Security Officer should contact DS/IS/IND for detailed instructions on how to initiate an individual into the Electronic Questionnaires Investigation Processing (e-QIP.)

If the company is employing more than 10 individuals a month DS/IS/IND will approve them for an account to initiate their own employees – DS/IS/IND will invite the companies Facility Security Officer and or assistants for a detailed training of the process, the account must be actively used every thirty days, if not we can have the password reset.

If the company does not hire anyone on a monthly basis – DS/IS/IND will initiate the employees into the e-QIP process.

In order to have your employees initiated in the e-QIP system, you will provide an email listing the following information for each employee (this is only done if your company does not have an e-QIP account and DS/IS/IND will initiate them).

1. Name (last, first middle)

1. SSN

1. Place / Date of birth

1. Position Title

1. Work Location

1. Subject’s e-mail address

1. Contract number

The individual will be sent an e-QIP greeting listing the instructions for accessing the system. The companies FSO or his designee is copied on the e-mail; this will be your confirmation that the individual was initiated into the system. The subject will have 30 days to access the application. If the application remains untouched for 30 days, the system will automatically terminate the application and DS/IS/IND will have to re-initiate them into the system if they still require a MRPT Investigation. Once a person accesses their application, the information will be saved, so they may come back to application in the future if they are unable to complete the entire application in one sitting. However, the system will terminate an application if it remains untouched for 90 days after it is first accessed. DS/IS/IND will notify you once an applicant completes their application. You will then have to submit the additional items to complete the MRPT package.

· A signed request letter on company letterhead with applicant’s information (Name, DOB, POB, SSN#), contract number they are performing on, as well as the COR’s name and their telephone number at the Department of State

1. Signed DS-4002 (Fair Credit Release) attached to e-QIP email

1. 2 Fingerprint cards with the Department of State pre-printed information in the ORI block (please notify DS/IS/IND if you need fingerprint cards with the correct ORI)

1. Proof of Citizenship US Citizen: Birth-Certificate with raised seal or Copy of US passport (current or expired.)

Non-US Citizen: Permanent Residence Card or Work Visa

Once all of the items are collected please use a delivery service (ie FedEX) and send to:

Department of State Attn: DS/IS/IND (Glenn Chilton) 1801 North Lynn Street SA-20, 13th floor Rosslyn, VA 22209-2008

Once DS/IS/IND receives the application and all required documentation, we will review the documentation and forward to DS/PSS to conduct an initial check that if passed will allow the individual to start initial contract performance while the investigation is being conducted, this is to avoid contract performance delays. The initial check consists of running a National Criminal Information Center (NCIC) check; this check will advise DS that there are no outstanding warrants or arrest records, other checks include reviewing financial issues, mental health, drug and alcohol, etc. If all checks are favorable, DS/PSS will grant an INTERIM MRPT and notify DS/IS/IND who in-turn will notify the company via-email and allow the subject to begin performance.

If the individual does not pass the initial check; they will not be granted an INTERIM MRPT and not allowed to start contract performance until the MRPT has been granted; DS/IS/IND will notify you via-email of the INTERIM DENIAL. Note: This process does NOT apply to NON-US Citizens; they must have an adjudicated FINAL MRPT certification to begin contract performance.

Once an INTERIM MRPT is approved and the individual requires a Department of State Badge please e-mail DS/IS/IND to advise a badge is required. NOTE: The individual will be given an uncleared badge. No access to classified information/or materials will be allowed.

DS/IS/IND will notify the company via e-mail once a FINAL MRPT is favorably adjudicated and granted the individual.

If during the initial check an INTERIM MRPT is not granted to allow initial contract performance for whatever reason(s); the individual cannot appeal the process until a FINAL adjudication of the investigation has been completed.

DS/IS/IND will notify the Contracting Officer Representative (COR) of all FINAL DENIALS in writing. It is the responsibility of the COR to contact the contracting firm to inform the individual of the FINAL DENIAL determination and provide them with the Freedom of Information Act Information to obtain their file.

When an employee leaves the company (terminated, resigns, etc.) please provide DS/IS/IND with a notification of cancellation.