SAQMMA12R0381RevBFMHFDM_9_20_12.docx

U.S. Department of State Solicitation No. SAQMMA12R0381

September 20 U.S.

Department of State Office of Acquisition Management World Wide Operations Division

(A/AQM/WWD)

DS Development, Modernization and Enhancement services for the Bureau of Diplomatic Security Request for Proposal

(RF

P

SAQMMA

12R

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FEDERAL ACQUISITION REGULATION (FAR):

www.arnet.gov

(End of provision)

FAR 52.252-2/DOSAR 252.252-02 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This solicitation/contract incorporates one or more provisions/clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a provision/clause may be accessed electronically at this/these address(es):

FEDERAL ACQUISITION REGULATION (FAR):

www.arnet.gov

DEPARTMENT OF STATE ACQUISITION REGULATION (DOSAR):

www.statebuy.state.gov/dosar/dosar52.htm

(End of provision)

SECTION B – SUPPLIES OR SERVICES AND PRICES/COST

LABOR CATEGORIES:

Below is the hourly rate schedule for the base year and 4 options years. Billing shall be in accordance with this rate schedule. The Government may require up to the hours designated below or may require more up to the yearly ceiling if and to the extent that the Ceiling is funded.

CONTRACT LINE ITEMS:

PRICING – BASE YEAR (___________through__________):

(To be completed at time of award.)

Note 1: For CLINs 0001 and 0002 offerors must provide visibility into the make up of the monthly price showing as a minimum the types and quantities of labor hours along with a cost build-up of the labor rates. This should be included in the price proposal and titled Price Support for CLINs 0001 and 0002. Offerors may use the tables set forth in Section L Clause L.10 as a guide to the expected skill level requirement. Offerors may propose a variation of that labor mix based on their own technical approach. Deviations however, must be fully explained.

From the Effective Date of Contract until 1 year thereafter (T&M) – 1 Lot – Estimated Amount Based on T&M labor rate schedule below)

To be billed in Accordance with Federal Travel Regulations

Est $25,000.00

BASE YEAR CEILING CLIN 0003

Note 1: For CLINs 1001 and 1002 offerors must provide visibility into the make up of the monthly price showing as a minimum the types and quantities of labor hours along with a cost build-up of the labor rates. This should be included in the price proposal and titled Price Support for CLINs 1001 and 1002. Offerors may use the tables set forth in Section L Clause L.10 as a guide to the expected skill level requirement. Offerors may propose a variation of that labor mix based on their own technical approach. Deviations however, must be fully explained.

To be billed in Accordance with Federal Travel Regulations

Est $25,000.00

OPTION YEAR 1 CEILING (CLIN 1003)

Note 1: For CLINs 2001 and 2002 offerors must provide visibility into the make p of the monthly price showing as a minimum the types and quantities of labor hours along with a cost build-up of the labor rates. This should be included in the price proposal and titled Price Support for CLINs 2001 and 2002. Offerors may use the tables set forth in Section L Clause L.10 as a guide to the expected skill level requirement. Offerors may propose a variation of that labor mix based on their own technical approach. Deviations however, must be fully explained.

To be billed in Accordance with Federal Travel Regulations

Est $25,000.00

OPTION YEAR 2 CLIN 2003 CEILING:

Note 1: For CLINs 3001 and 3002 offerors must provide visibility into the make up of the monthly price showing as a minimum the types and quantities of labor hours along with a cost build-up of the labor rates. This should be included in the price proposal and titled Price Support for CLINs 3001 and 3002. Offerors may use the tables set forth in Section L Clause L.10 as a guide to the expected skill level requirement. Offerors may propose a variation of that labor mix based on their own technical approach. Deviations however, must be fully explained.

To be billed in Accordance with Federal Travel Regulations

Est $25,000.00

OPTION YEAR 3 CLIN 3003 CEILING:

Note 1: For CLINs 4001 and 4002 offerors must provide visibility into the make u of the monthly price showing as a minimum the types and quantities of labor hours along with a cost build-up of the labor rates. This should be included in the price proposal and titled Price Support for CLINs 4001 and 4002. Offerors may use the tables set forth in Section L Clause L.10 as a guide to the expected skill level requirement. Offerors may propose a variation of that labor mix based on their own technical approach. Deviations however, must be fully explained.

To be billed in Accordance with Federal Travel Regulations

Est $25,000.00

OPTION YEAR 4 CLIN 4003 CEILING:

GRAND TOTAL: BASE YEAR AND 4 OPTION YEARS (ALL CLINS) $_________________

PROPOSED MARK UP ON TRAVE/ODCS/MISC MATERIALS ____%

TIME AND MATERIAL BILLING RATES SCHEDULE AND ESTIMATED YEARLY HOURS

The offers must complete the following Labor Category Rate Schedule. Offerors may use the tables set forth in Section L Clause L.10 as a guide to the estimated skill level requirement. Offerors may propose a variation of that labor mix based on their own technical approach. Deviations must be fully explained. The hours set forth herein are estimates and may vary in actual performance.

BASE YEAR

Task Area 2 - Portfolio Management

Task Area 3 - Software Development, Modernization, and Enhancement (DME) Support Services

Task Area 4: Quality Management & Testing

Task Area 5: Technical Support Services

TOTAL ESTIMATED BASE LABOR CLIN 0003: $________________

OPTION YEAR 1

Task Area 2 - Portfolio Management

Task Area 3 - Software Development, Modernization, and Enhancement (DME) Support Services

Task Area 4: Quality Management & Testing

Task Area 5: Technical Support Services

TOTAL ESTIMATED OPTION YEAR 1 LABOR CLIN 1003: $________________

OPTION YEAR 2

Task Area 2 - Portfolio Management

Task Area 3 - Software Development, Modernization, and Enhancement (DME) Support Services

Task Area 4: Quality Management & Testing

Task Area 5: Technical Support Services

TOTAL ESTIMATED OPTION YEAR 2 LABOR CLIN 2003: $________________

OPTION YEAR 3

Task Area 2 - Portfolio Management

Task Area 3 - Software Development, Modernization, and Enhancement (DME) Support Services

Task Area 4: Quality Management & Testing

Task Area 5: Technical Support Services

TOTAL ESTIMATED OPTION YEAR 3 LABOR CLIN 3003: $________________

OPTION YEAR 4

Task Area 2 - Portfolio Management

Task Area 3 - Software Development, Modernization, and Enhancement (DME) Support Services

Task Area 4: Quality Management & Testing

Task Area 5: Technical Support Services

TOTAL ESTIMATED OPTION YEAR 4 LABOR CLIN 4003: $________________

B.1 GENERAL REQUIREMENTS

This contract for Development, Modernization and Enhancement (DME) services to be performed for the Bureau of Diplomatic Security (DS), U.S. Department of State (DoS).

B.2 PRICING STRUCTURE

Set forth above are Contract Line Item Numbers (CLINs) for the execution of the DME services. Exercise of options shall be in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (see Section I).

CLINs All CLINs, including Option Items (to the extent exercised), will be paid monthly and invoiced in accordance with Section G.3 of this contract.

CLINs 003 through 040 and to the extent exercised, Option Items 103 through 140, 203 through 240, 303 through 340, 403 through 440, provide for the required travel, other direct costs (ODCs) and necessary material expenses and will be paid as incurred plus an amount determined through application of a contract mark-up rate, and invoiced in accordance with Section G.3.

Time and Material Bill Rate Schedules

The Billing Rate Schedule above applies to the base and four option periods of the contract. And forms the basis of the estimated lot price for the base year and four option years. The hours established in this schedule are estimates and may vary in actual performance.

FFP. CLIN 000 is for the Firm Fixed Price for conducting the single lot of transition support. CLINs 001 through 002, and to the extent exercised, CLINs 101 through 102, 201 through 202, 301 through 302 and 401 through 402, are Firm Fixed Price monthly rates for performance of each of the identified Support Areas for the Base Year and each of the four Option Years.

T&M. CLINs 003 and 004 to the extent exercised, CLINs 103,104, 20, 204, 303, 304, 403 and 404 are the T&M CLINs for each of the identified Support Areas for the Base Year and each of the four Option Years.

Travel, ODCs and Materials. The Travel and ODC line items are not-to-exceed amounts established by the DoS. The amount may be adjusted, if needed, during the performance of the contract. Charges for these items will be incurred and reimbursed as set forth clause B.5 below.

Other Direct Costs (ODCs)

The contractor may be required to utilize direct materials or services in the performance of the required services. ODC’s do not include purchase or leasing of hardware, software, equipment, furnishings, facilities, etc. for the Department of State. ODC’s are included in a separate CLIN in the pricing tables. The contractor will be reimbursed for direct materials and services in accordance with FAR Clause 52.232-7, referenced in this section. The use of subcontractors shall be at the discretion of the Contracting Officer's Representative (COR).

Direct materials are defined in Federal Acquisition Regulation (FAR) Clause 52.232-7, Payments Under Time-and-Materials and Labor-Hour Contracts, as those materials which enter directly into the end product, or which are used or consumed directly in connection with the furnishing of the end product.

B.3 CEILING/MINIMUM PRICE (TIME AND MATERIALS/LABOR HOUR CONTRACT) (MAY 1995)

(a) The ceiling prices of the Time and Materials/Labor Hour and ODCs CLINs of this contract are as set forth below and apply to the base Items and, to the extent exercised, the Option Items:

(b) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling prices of this contract except as provided in FAR 52.232-7, Payments Under Time and Materials and Labor Hour Contracts.

(c) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not exceed the funded amount(s).

B.4 RATE FOR TIME AND MATERIAL/LABOR HOUR CONTRACT ITEMS (MAY 1995)

(a) The labor rates set forth in the Billing Rate Schedule above are fixed hourly rates for work at any of the Government’s worksites and include the following: wages, indirect costs (including overhead, fringe benefits, general and administrative expenses) and profit.

(b) In accordance with FAR 52.232-7, Payments Under Time and Material and Labor-hour Contracts, the Contractor shall only voucher for the time of the personnel whose services are applied directly to the work called for by the Contracting Officer’s Representative (COR) in individual task direction and accepted by the COR. The Government shall pay the Contractor for the life of a COR-directed task at rates effective when the task direction was given by the COR, unless the contract is modified to incorporate rates adjusted pursuant to FAR 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts), or FAR 52.222-44, Fair Labor Standards Act and Service Contract Act - Price Adjustment, as applicable. The Contractor shall maintain time and labor distribution records for all employees who work under the contract. These records shall document time worked and work performed by each individual on each directed task.

B.5 TRAVEL COSTS (TIME AND MATERIAL/LABOR HOUR) (NOV 1996)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer’s Representative (COR). In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor’s usual accounting practices consistent with FAR 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to each invoice submitted for payment. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should an Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 6450 of the U.S. Department of State Standardized Regulations (Government Civilian, Foreign Areas). Each employee will be notified upon arrival at any hazardous duty area of the applicable rates, terms and conditions at the time of performance. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G&A) or fee/profit.

(e) When local travel between the Contractor employee’s regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee’s regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for five Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee’s travel time to or from other authorized work locations; except that for labor categories which are exempt from the Fair Labor Standards Act, a reimbursement will be allowed only for travel during the employee’s regular working hours. The Contractor will not be reimbursed for time spent in stand-down or temporary layovers for the convenience of the Contractor except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

SECTION C – DESCRIPTION/SPECIFICATIONS

Item 000: The Contractor shall provide Transition Support services to the DS Bureau in accordance with the Statement of Work provided as Attachment 1 to this contract and all other terms and conditions set forth herein.

CLINs 001 and 002 and to the extent exercised, CLINs 101,102, 201, 202, 301, 301, 401 and 402 (Firm Fixed Price): The Contractor shall provide Contract management services to the DS Bureau in accordance with the applicable sections (see the Billing Schedule above for references to pertinent sections) of the Statement of Work provided as Attachment 1 to this contract and all other terms and conditions set forth herein. The Contractor shall maintain, at a minimum, the same staffing level and skill mix as proposed in the Technical Volume throughout the entire contract performance period, including any exercised option period.

Items 003 and 004, and to the extent exercised, Option Items 103, 104,203,204,303,304,403, and 404 (T&M Hour): The Contractor shall provide Development, Modernization and Enhancement support services to the DS Bureau in accordance with the applicable sections (see Bill Rate Schedule for references to pertinent sections) of the Statement of Work provided as Attachment 1 to this contract and all other terms and conditions set forth herein.

C.1 BACKGROUND

The Bureau of Diplomatic Security (DS) is responsible for providing a safe and secure environment for the conduct of U.S. foreign policy. Every diplomatic mission in the world operates under a technical, physical and information security program designed and maintained by Diplomatic Security. In the United States, Diplomatic Security manages and supports these worldwide security programs for the protection of Life, Property and Information. Critical elements in accomplishing this mission are criminal investigations, local/global intelligence threat analysis and reporting, passport and visa fraud investigations, conduct of personnel security investigations, and protection of the Secretary of State and high-ranking foreign dignitaries and officials visiting the United States.

The DS Office of the Chief Technology Officer (DS/EX/CTO) has the authority and responsibility for managing and implementing the IT program requirements of DS in a manner that facilitates the achievement of Bureau performance goals. The mission of the CTO is to provide effective information resource management for the Bureau: to maximize the accessibility and utility of information for all DS personnel and stakeholders through excellence in service delivery, program management and innovative technology applications.

The CTO provides the resources necessary to collect, assimilate, and distribute the information essential to the Bureau’s primary mission of providing a secure environment for the conduct of American diplomacy and the promotion of U.S. foreign policy worldwide.

The CTO supports the Bureau’s performance management goals through internal adherence to quality standards in all areas of its operations and is evidenced by their current organizational ISO 9001 Certification. These standards are required to allow the organization to meet internal performance measures that support federal and Department of State IT management, security and operations policies and regulations. The accomplishment of the Bureau’s mission is largely supported by the IT applications developed and supported by CTO many of which involve inter-agency discussion and cooperation due to integration requirements. Innovation is required to support this dynamic environment, where change is a constant, and modernization and improvement projects utilize a blend of custom developed and commercial-off-the-shelf software applications. These applications are based on a variety of technology platforms with specific capabilities. To support the diverse requirements of the Bureau, CTO consistently manages up to 75 IT projects on a concurrent basis.

The work referenced in this request is to provide the Bureau of Diplomatic Security with real time services for Development, Modernization and Enhancement of the IT systems that enable the Bureau to conduct Department of State worldwide security and law enforcement missions.

The scope of this requirement encompasses obtaining the Information Technology (IT) support services necessary to perform in functional areas such as: Project management, Custom software development, Software & product integration and configuration, quality management and assurance, Testing, Requirements gathering and business analysis, Solutions architecture, Strategic planning, System deployment & transition to operations, Training, Technical writing, enterprise architecture, and, to a lesser degree, systems maintenance and operations support. Additionally some limited telecommunications/networking knowledge and Web site support is required. The services acquired also include the program management and administrative support necessary for the preparation and update of systems documentation and related services.

C.1.2 SECTION 508 COMPLIANCE REQUIREMENTS

All electronic and information technology (EIT) products and services produced or procured through this contract must meet the applicable accessibility standards at 36 CFR 1194, unless an agency exception to this requirement exists. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov.

C.1.3. GOVERNMENT-SUPPLIED SERVICES AND EQUIPMENT

For Contractor personnel performing the work hereunder on Government premises, the Government shall provide: on-site office, furniture, telephone service, and other associated utilities, supplies and equipment.

C.2 INCORPORATION OF CONTRACTOR’S TECHNICAL PROPOSAL

(a) The Contractor shall perform this contract in accordance with its technical proposal dated ____TBD________ and any revisions thereto submitted in response to Solicitation SAQMMA12R0381.

(b) The Contractor’s technical proposal or any part thereof may be incorporated into the contract by reference and thereby made subject to the provisions of the Order of Precedence clause in Section I of this contract. Under the Order of Precedence clause, all or any portion of the Contractor’s technical proposal incorporated into the contract shall follow “the specifications” in the order of precedence.

C.3 CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR 52.252-2 and DOSAR 252.252-02, the following clause(s) are incorporated into this solicitation/contract by reference:

FEDERAL ACQUISITION REGULATION (48 CRF CHAPTER 1) CLAUSES

(d) If the contractor has an approved purchasing system, the contractor nevertheless shall obtain the contracting officer’s written consent before placing the following subcontractors: ___All subcontracts_______________________

Paragraphs (c) and (e) of this clause do not apply to the following subcontracts, which were evaluated during negotiations:

______TBD________________________________________________________

DEPARTMENT OF STATE ACQUISITION REGULATIONS (DOSAR) CLAUSES

652.237-72 – Observance of Legal Holidays and Administrative Leave (APR 2004)

SECTION D - PACKAGING OR MARKING

All deliverables provided hereunder shall be packaged and marked to ensure secure, safe and complete arrival at destination.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR 52.252-2 and DOSAR 252.252-02, the following clause(s) are incorporated into this solicitation/contract by reference.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

In accordance with FAR 52.252-2 and DOSAR 252.252-02, the following clause(s) are incorporated into this solicitation/contract by reference.

F.2 PERIOD OF PERFORMANCE

This contract shall be effective on the date of the Contracting Officer’s signature, and shall remain in effect until one year from date of Award (end of the base period). The period of performance is for a one-year base period and four one-year options as shown below:

F.3 PLACE OF PERFORMANCE

The principal place of performance for this contract effort will be:

From time to time, and as necessary, other U.S. Department of State and Military District of Washington locations throughout the Metro Washington, DC area and the contractor’s facility will be places of performance for effort provided under this contract. Work that may be required at the contractor’s facility must be authorized by the COR in advance of work being performed. On occasion, U.S. Department of State posts worldwide may also be places of performance under this contract.

Should work at contractor site be authorized, the contractor must perform work authorized in a secure facility following DoS policies for a development network within a 50 mile radius of Diplomatic Security’s headquarters located at the address above. Contractor personnel shall not work from home unless advance written authorization has been granted by the DS Chief Technology Officer, the COR, and the CO. Emergency on-call personnel may work from home via the Global OpenNet (GO) system to respond to emergencies as long as system administration privileges are not required for the work. In these situations, the employee must send an email to their FTE managers and the COR explaining the emergency and length of time they were required to work from home in response to the emergency. Supporting information such as ticket numbers should be included in the email along with incident summary, outcome, lessons learned and recommendations.

DoS Working Hours:

The normal Department of State working hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Contractor resources assigned to performance at DoS locations shall be available within the normal working hours, unless otherwise approved by the COR.

F.4 DELIVERABLES

Deliverables

Point of Delivery for Deliverables:

Unless otherwise noted, contractor deliverables shall be submitted to the COR.

Summary of Deliverables:

The summary of deliverables is outlined in the SOW.

Standards for Acceptance of Deliverables:

(a) Acceptance of all written documents and other deliverables shall be based upon DS/CTO COR review and approval.

(b) All document deliverables, other than monthly progress reports, shall first be submitted in draft form to the COR. The Department will have ten (10) working days to determine the acceptability of all completed drafts. If the DoS COR suggests changes to the first draft, the contractor shall submit a corrected draft for further review. Unless valid justification is given to the contrary, the contractor shall incorporate the changes recommended by the COR in its respective final documents and reports. If DoS COR comments given do not conform to safe and ethical business practices, or are deemed technically unsound, it shall be the responsibility of the contractor to advise the DoS COR. The corrected document shall be resubmitted to the COR for final approval within five (5) working days after receipt of Department comments.

Format/Content of Deliverables:

In addition to being provided in hard copy, all documents shall be delivered in electronic copy in Microsoft Office and /or Adobe PDF format. The contractor shall furnish the Contracting Officer a copy of the letter transmitting each deliverable to the COR. The COR will review each deliverable and provide a response to the contractor in a timely manner that does not impede contractor performance. If the COR does not provide a timely response, the contractor shall immediately notify the Contracting Officer in writing.

F.5 FINAL REPORT

“Final Report” – In conjunction with the submission of a final invoice, the Contractor shall submit three copies of the final report to the Program Office not more than 30 calendar days after the expiration of the final contract period of performance. A copy of the final report shall be submitted to both the COR and the Contracting Officer.

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 DOSAR 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (AUG 1999) (ACQ STANDARD FORMAT) (09/99)

(a) The contracting officer may designate in writing one or more Government employees, by name and position title, to take action for the contracting officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted contracting officer and this authority is delegated in the designation.

(b) The COR is identified below under G.2 “GOVERNMENT CONTACT INFORMATION."

G.2 GOVERNMENT CONTACT INFORMATION

Contracting Officer’s

Addresses:

1800 N. Kent Street Arlington, Virginia 22209

(Corner of 19th and Kent Streets in Rosslyn)

G.3 INVOICE PAYMENT – DOS (10/11)

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Brad Street Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions)

The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA)

Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payments to domestic claims will be disbursed by electronic funds transfer (EFT). Vendors who are registered in the Central Contractor Registration (CCR) should verify and re-confirm their financial information in the database prior to invoicing. Vendors who wish to request a waiver of CCR or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center

Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Fax 843-746-0749 Official Office Hours: 8:00 am – 5:00 pm

To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free

Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

G.4 LIMITATION OF FUNDS

DOSAR 652.232-72 LIMITATION OF FUNDS (AUG 1999)

(a) Of the total price in Section B (or the "Prices" section), only the amount stated on the contract award document or subsequent modifications is now available for payment and obligated. It is anticipated that from time to time, additional funds will be obligated under the contract until the total price of the task/delivery order is obligated.

(b) The Government is not obligated to pay or reimburse the contractor more than the amount obligated pursuant to this clause. The contractor agrees to perform the contract up to the point at which the total amount paid and payable by the Government (including amounts payable for subcontracts and settlement costs if this contract is terminated for convenience) approximates but does not exceed the total amount obligated.

(d) When additional funds are obligated from time to time for continued performance of this contract, the contract shall be modified to increase the funds obligated and to indicate the period of performance for which funds are applicable. The contractor may notify the contracting officer as provided in paragraph (c)(2) of this clause regarding any additional funds obligated.

(e) If the contractor incurs additional costs or is delayed in the performance of work under this contract, solely by reason of the Government's failure to obligate additional funds in amounts sufficient for the timely performance of this contract, an equitable adjustment may be made to the price, or time of delivery, or both.

(f) This clause shall become inoperative upon obligation of funds sufficient to cover the full price stated in the contract, except for rights and obligations then existing under this clause.

(g) Nothing in this clause shall affect the Government's right to terminate the contract for convenience or default.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 ORGANIZATIONAL CONFLICT OF INTEREST

(a) The…